Executive Family Assistant Jobs in Rutherford, NJ

Family Assistant Position

A warm, collaborative, and engaged family relocating from Los Angeles to Tribeca, New York is seeking an exceptional Full-Time Family Assistant to become an integral part of their long-term household team. This role is ideal for a career nanny/family assistant who loves supporting children while also assisting with household operations. The family is really looking for a collaborative partner who can help support the family as they build a new life in New York City.

The family has three wonderful children: a 9-year-old daughter and 7-year-old twin boys. Both boys are neurodiverse and have ADHD and are very engaging and sweet. The boys do benefit from additional support with self-regulation, executive functioning, and transitions. They are bright, kind, active children who respond best to caregivers with calm, regulated personalities and strong emotional intelligence. Their daughter is academically curious, creative, and enjoys engaging conversations, reading, music, and art.

This family values teamwork, open communication, and flexibility. They are looking for someone who is curious, proactive, eager to learn new skills, and excited to collaborate with the parents, therapists, teachers, and other household staff.

As the family transitions from California to New York, this person will play an important role in helping establish routines, organizing the household, building community, and becoming a trusted long-term member of the family's support system. The children will remain the primary focus of the role, but they are looking for someone who has a no job too small mentality.

The family has a sweet and active one year old golden retriever.

Schedule: 45 hrs guaranteed, with a likelihood for additional overtime.

Monday through Friday 10:00 am to 7:00 pm

Thursday: 1:00-10:00 pm

Note: Flexibility required

Start: Ideally Sept. 8th

Responsibilities

Childcare

• Provide attentive, engaging care for three school-aged children
• Support emotional regulation, executive functioning, and age-appropriate independence
• Collaborate with parents and therapists to implement recommended developmental and behavioral strategies
• Assist with school routines, homework, reading practice, and educational support
• Manage children's laundry, wardrobes, seasonal clothing rotations, and closet organization
• Transport children to and from school, extracurricular activities, appointments, and therapy sessions using walking, driving, the subway, or rideshare when appropriate
• Plan engaging activities including arts and crafts, outdoor adventures, music, baking, games, and educational outings
• Foster kindness, independence, confidence, and strong family values
• Supervise safe swimming and maintain vigilant water safety practices
• Administer medications as directed by the parents
• Help facilitate positive sibling relationships and healthy communication
• Support overnight or occasional weekend coverage as needed
• Support the family during travel, this will be a mix of domestic and international. As the family settles in, this may include some summer months spent out of the city. Transportation back to the city will be provided during the off-schedule

Family Assistant & Household Support

• Maintain inventory of children's supplies, pantry staples, groceries, and household essentials
• Assist(eventually manage) with grocery shopping and household errands
• Coordinate appointments, extracurricular registrations, and scheduling
• Assist with travel planning, packing, itineraries, and logistics for domestic and international travel. Would be a major bonus if someone has experience booking travel and loves to build itineraries
• Communicate with vendors, service providers, and delivery personnel
• Assist with household organization projects and ongoing systems
• Help coordinate family lifestyle needs as routines evolve
• Support household communication through organized calendars, task management, and text updates

Cooking & Meal Support

• Prepare healthy, nutritious meals and snacks for the children. This does not need to be anything fancy, but something that helps the kids palettes grow
• Encourage children to participate in cooking as a fun and positive way to connect, while also building life skills
• Create a warm, positive kitchen environment where cooking becomes a family activity rather than simply meal preparation
• One child is lactose sensitive, but there are no other allergies

Pet Care

• Assist with care of the family's friendly Golden Retriever
• Walk, feed, and supervise the dog as needed
• Coordinate occasional grooming or veterinary appointments if requested

Qualifications

• Minimum 5 years of experience as a nanny, with at least 3 years as a family assistant or household manager in a private home
• Experience supporting neurodiverse children, ADHD, executive functioning challenges, or emotional regulation is strongly preferred
• Strong understanding of child development and positive behavior support
• Confident collaborating with therapists, educators, and parents
• Highly proactive with organizational skills
• Comfortable prioritizing childcare while also proactively assisting with household responsibilities while children are in school or with the parents
• Excellent communication skills
• Emotionally intelligent, calm, patient, and adaptable
• Self-motivated with the ability to anticipate household needs
• Comfortable working as part of a collaborative household team
• Minimum 2 years of experience working as a nanny or family assistant in New York City
• Passion for travel planning and organization is a significant plus
• Musical ability, artistic interests, or creative hobbies are welcomed

Requirements

• Legally able to work as a W-2 employee
• Valid driver's license with a clean driving record, and willing to drive when out of the city on travel
• Valid passport with willingness to travel domestically and internationally
• CPR and First Aid Certified
• Comfortable swimming and supervising children around water
• Non-smoker
• Fluent English required; additional languages are a plus
• Comfortable working with pets
• Excellent references

Salary and Benefits

• $42-$45/hr
• 45 hours guaranteed, with likelihood of additional OT
• Health insurance stipend
• 2 weeks PTO
• 3-5 sick days
• Paid holidays or holiday pay
• Annual performance bonus