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Executive Assistant To The Mayor Jobs in Rochester, NY

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

The Position The Executive Assistant is the founder's right hand to create the organization, context, and follow-through that allow her to stay focused on where she can have the greatest impact. You ...

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

The Position The Executive Assistant is the founder's right hand to create the organization, context, and follow-through that allow her to stay focused on where she can have the greatest impact. You ...

Babies & Bumps

Executive Assistant

Fairport, NY · On-site

The Position The Executive Assistant is the founder's right hand to create the organization, context, and follow-through that allow her to stay focused on where she can have the greatest impact. You ...

Zirtual

Remote Virtual Executive Assistant

Rochester, NY · On-site

$1.5K - $3.8K/mo

Our Executive Assistants are committed to delivering efficient, proactive, and high-quality support that meets and exceeds client expectations. The Executive Assistant is a vital member of the ...

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All JobsTo The Mayor JobsExecutive Assistant To The Mayor JobsExecutive Assistant To The Mayor Jobs in Rochester, NY

Executive Assistant To The Mayor information

See Rochester, NY salary details

$29.6K

$63.6K

$101.1K

How much do executive assistant to the mayor jobs pay per year?

As of Sep 7, 2026, the average yearly pay for executive assistant to the mayor in Rochester, NY is $63,597.00, according to ZipRecruiter salary data. Most workers in this role earn between $49,300.00 and $74,000.00 per year, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an executive assistant to the mayor?

To thrive as an Executive Assistant to the Mayor, you need exceptional organizational abilities, attention to detail, and a background in administrative support, often with a bachelor's degree in public administration or a related field. Proficiency in office software (such as Microsoft Office Suite), calendar management tools, and communication platforms is typically required. Excellent interpersonal skills, discretion, and the ability to handle confidential information make someone stand out in this position. These skills are crucial for ensuring efficient operations, supporting the Mayor's priorities, and maintaining professionalism in a high-profile governmental environment.

How does an executive assistant to the mayor typically collaborate with other departments and stakeholders?

As an Executive Assistant to the Mayor, you will regularly coordinate with various city departments, council members, and external partners to ensure the Mayor's directives and schedules align with broader municipal goals. This role often serves as a communication bridge, relaying information, arranging meetings, and following up on action items between the Mayor's office and key stakeholders. Effective collaboration requires strong organizational, interpersonal, and diplomatic skills, as you may handle sensitive matters and facilitate high-level discussions. Being proactive and adaptable is essential to support the Mayor in a dynamic, fast-paced environment.

What is the difference between Executive Assistant To The Mayor vs City Clerk?

AspectExecutive Assistant To The MayorCity Clerk
CredentialsTypically requires high school diploma or equivalent; some roles prefer associate or bachelor’s degreeUsually requires a high school diploma; some positions prefer associate or bachelor’s degree
Work EnvironmentOffice setting within city hall, supporting mayor’s officeCity hall, managing official records and public documents
Employer & IndustryMunicipal government, political environmentMunicipal government, administrative and record-keeping focus
Common Search & ComparisonYesYes

The Executive Assistant To The Mayor primarily supports the mayor with scheduling, correspondence, and administrative tasks within a political environment. In contrast, the City Clerk handles official records, permits, and public documentation. While both roles are within municipal government and require administrative skills, the Executive Assistant To The Mayor focuses on executive support, whereas the City Clerk manages civic records and legal documentation.

What does an executive assistant to the mayor do?

An executive assistant to the mayor provides administrative support by managing schedules, coordinating meetings, handling correspondence, and preparing reports. They often serve as a liaison between the mayor and other officials or the public, requiring strong organizational and communication skills, and proficiency with office software. The role typically involves handling sensitive information and working in a fast-paced government environment.

What are popular job titles related to Executive Assistant To The Mayor jobs in Rochester, NY?

For Executive Assistant To The Mayor jobs in Rochester, NY, the most frequently searched job titles are:

What job categories do people searching Executive Assistant To The Mayor jobs in Rochester, NY look for?

The top searched job categories for Executive Assistant To The Mayor jobs in Rochester, NY are:

What cities near Rochester, NY are hiring for Executive Assistant To The Mayor jobs?

Cities near Rochester, NY with the most Executive Assistant To The Mayor job openings:

Executive Assistant To The Mayor jobs near you
Infographic showing various Executive Assistant To The Mayor job openings in Rochester, NY as of August 2026, with employment types broken down into 1% As Needed, 73% Full Time, 23% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $63,597 per year, or $30.6 per hour.

Executive Assistant to the Lead Pastor

Hope Church

Rochester, NY • On-site

$22 - $24/hr

Full-time

Medical, Retirement, PTO

Re-posted 7 hours ago

Key responsibilities

  • Manage the Lead Pastor's calendar, appointments, meetings, and ministry priorities, ensuring effective scheduling and prioritization.

  • Provide administrative support to the Lead Pastor and Executive Director, including correspondence, meeting coordination, and confidential communications.

  • Coordinate church events, ministry initiatives, and logistics from planning through completion to meet deadlines and priorities.

Job description

Job Description
Ministry: Operations
Role Title: Executive Assistant to the Lead Pastor
Reports to: Lead Pastor and serves in support of the Leadership Team
Role Overview: Hope Lutheran Church is seeking an exceptional Executive Assistant to the Lead Pastor who will serve as a trusted partner to the Lead Pastor by providing executive-level administrative, operational, and communication support. This individual will combine the professionalism, organizational excellence, and discretion expected of an Executive Assistant with a genuine heart for the Lord and a passion for advancing the mission of our church.
The Executive Assistant will protect the Lead Pastor's time, coordinate events and initiatives driven by the Lead Pastor, and facilitate communication to ensure priorities and information flow smoothly throughout the church. This role is much more than administrative support-it is a ministry of stewardship, service, organization, discretion, and operational excellence.
Our Mission: Sharing the hope of Jesus with a world in need of hope.
Our Vision: To see an ever-increasing number of people trust in Jesus Christ and faithfully live out the 5G's of discipleship.
Characteristics of the Executive Assistant to the Senior Pastor
  • A committed follower of Jesus Christ whose life reflects spiritual maturity, integrity, humility, and a servant's heart.
  • Wholeheartedly embraces the mission, vision, and values of the church and views their work as ministry.
  • Demonstrates the professionalism, initiative, and executive presence expected of an Executive Assistant supporting church leadership.
  • Exceptionally organized with the ability to manage multiple priorities while maintaining accuracy, excellence, and composure.
  • Exercises exceptional judgment, discretion, and confidentiality in handling sensitive information and relationships.
  • A proactive problem solver who anticipates needs, identifies solutions, and executes with minimal supervision.
  • An outstanding communicator with excellent written and verbal communication skills and the ability to represent the Lead Pastor with wisdom, grace, and professionalism.
  • Emotionally intelligent with strong interpersonal skills and the ability to build trust with staff, church leaders, volunteers, and members.
  • A collaborative team player who thrives in a fast-paced environment while maintaining flexibility and a positive attitude.
  • A lifelong learner who welcomes feedback, pursues continuous improvement, and strives for excellence in every area of responsibility.
  • Highly proficient with Google Workspace, calendar management, project management, and modern communication tools.

Position Responsibilities
  • Manage the Lead Pastor's calendar, appointments, meetings, and ministry priorities, while protecting time through effective scheduling and prioritization.
  • Provide comprehensive administrative support to the Lead Pastor and Executive Director, including correspondence, meeting coordination, confidential communications, and executive assistance.
  • Prepare agendas, reports, meeting notes, and follow-up action items.
  • Coordinate special projects and ministry initiatives from planning through completion, ensuring deadlines and priorities are met.
  • Maintain confidential records, church documentation, and administrative files with a high degree of integrity and discretion.
  • Serve as the primary point of contact for church office communications by screening calls, managing emails and text messaging platforms, and directing inquiries to appropriate staff and ministry leaders.
  • Coordinate worship service administration, including sermon preparation, presentation slides, sermon series planning, and discipleship materials.
  • Manage church management systems (ChMS/CCB) by maintaining member records, creating events and registration forms, processing data, generating reports, and supporting ministry communications.
  • Coordinate church events initiated by the Lead Pastor, leadership meetings, baptisms, funerals, classes, conferences, and other ministry activities.
  • Support Adult Discipleship ministries through event coordination, curriculum administration, volunteer support, and ministry resources.
  • Prepare monthly leadership and Board reports by compiling attendance, engagement, volunteer, and ministry metrics.
  • Coordinate ministry logistics, including facility reservations, room scheduling, supply purchasing, vendor coordination, and event support.
  • Assist with guest assimilation, membership follow-up, prayer communications, congregational engagement, annual reports, congregational meetings, leadership retreats, and other church-wide initiatives.
  • Train ministry leaders and volunteers in church management systems and ministry software while supporting effective ministry operations across multiple departments.

What success looks like
  • Calendars, meetings, travel, and communications are executed seamlessly with exceptional attention to detail.
  • Projects move forward efficiently because of consistent coordination, communication, and follow-through with ministry leaders and volunteers.
  • Church leaders, staff, volunteers, and ministry partners experience timely, professional, and gracious communication.
  • Sensitive information is handled with complete confidentiality and sound judgment.
  • Administrative systems and workflows become increasingly efficient and effective.
  • The Executive Assistant consistently anticipates needs, solves problems proactively, and contributes to a culture of excellence, unity, and servant leadership.
  • The ministry of the Lead Pastor is strengthened through trusted partnership, allowing the church to more effectively accomplish its mission and vision.

Position Details:
  • Full-Time 30+ hours (may require some Sunday mornings)
  • Compensation range $22-$24/hour
  • Paid time off including vacation, sick, wellness, and holiday time
  • Pension and Health Benefits

Apply