Executive Assistant Project Manager Jobs in Rhode Island

The Assistant Project Manager supports the Project Manager in planning, coordinating, and executing construction projects to ensure they are completed safely, on schedule, within budget, and in compliance with all contract requirements. This role assists with document review, project planning, subcontract administration, cost control, and field coordination while gaining exposure to all phases of construction project management.

• Assist the Project Manager with day-to-day project administration and client relations.

• Support development and execution of project plans, including project execution plans, staffing plans, MBE/DBE/WBE plans, and project organizational charts.

• Review project documents, specifications, blueprints, and proposals to determine scope, schedule, labor, material, and cost requirements.

• Assist with project proposals, bid responses, estimates, and change requests.

• Coordinate project activities with field foremen, subcontractors, and vendors.

• Monitor jobsite activities to ensure compliance with safety standards, project specifications, and quality requirements.

• Oversee subcontractor work to verify conformance with contract documents and performance standards.

• Assist with development and administration of subcontracts and vendor agreements.

• Review, process, and approve invoices, pay applications, and supporting documentation.

• Prepare cost reports, labor production reports, schedule forecasts, and cost projections.

• Analyze project risks, identify issues, and recommend corrective actions in collaboration with the Project Manager.

• Compute cost factors and assist with evaluating vendor and subcontractor pricing for cost effectiveness.

• Attend internal staff meetings, jobsite meetings, and client meetings as required.

• Analyze and resolve project challenges related to schedule, cost, safety, and performance.

• Assist with estimating labor, material, and equipment requirements.

• Recommend improvements to construction methods, productivity, and equipment utilization.

• Maintain accurate project tracking documentation and reporting.

• Support project controls related to cost, schedule, and risk management.

• Bachelor’s degree in Civil Engineering or a related field preferred; 0–7 years of relevant construction or project management experience acceptable.

• Valid driver’s license required.

• Strong leadership, organizational, and time-management skills.

• Ability to read and interpret blueprints, specifications, and technical documents.

• Knowledge of construction materials, methods, and equipment used in site development and excavation.

• Strong communication skills, both written and verbal.

• Proficiency in problem-solving, critical thinking, and decision-making.

• Computer proficiency, including Microsoft Office; general knowledge of Microsoft Project and Bluebeam Revu preferred.

• Working knowledge of project management principles or willingness to learn.

The Assistant Project Manager is expected to demonstrate:

• Dependability, accountability, and responsibility through punctuality and efficient performance.

• Integrity, ethics, and professionalism by adhering to company policies and all applicable laws and regulations.

• Discipline and a commitment to continuous learning and quality workmanship.

• A “roll-up-your-sleeves” attitude and willingness to assist team members as needed.

• Motivation to set and achieve professional and project-related goals.

• General familiarity with heavy construction equipment such as loaders, backhoes, pavers, rollers, and excavators.

• Experience with hand and power tools including jackhammers, saws, and generators.

• Regular use of computers, bidding software, Microsoft Office applications, and standard office equipment.

• Salaried position, generally Monday through Friday, with occasional evenings or weekends required to meet project demands.

• Approximately 50% office work and 50% jobsite supervision.

• Frequent travel to jobsites using a company vehicle.

• Fast-paced, high-stress environment driven by project schedules, customer deadlines, and bid requirements.

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