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Executive Assistant Operations Manager Jobs in Wisconsin

Salzgitter Konzern

Executive Assistant

New Berlin, WI · On-site

The Executive Assistant (EA) is responsible for managing administrative support for the Board of Directors (Chief Financial Officer, Chief Sales Officer and Chief Operations Officer) and other ...

New

Harley-Davidson

Executive Assistant

Milwaukee, WI · On-site

$72K - $108K/yr

This role will manage the office of the COO, which includes a wide range of confidential duties ... operations, performance or value if shared beyond the intended audience. * Strong verbal and ...

KHS USA INC

Executive Assistant

Waukesha, WI · On-site

The Executive Assistant (EA) is responsible for managing administrative support for the Board of Directors (Chief Financial Officer, Chief Sales Officer and Chief Operations Officer) and other ...

A.O. Smith

Executive Assistant

Milwaukee, WI · On-site

Manage complex executive calendars, coordinating meetings, agendas, and follow-ups to support ... Operational & Administrative Leadership * Coordinate domestic and international travel, including ...

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Executive Assistant Operations Manager information

What is an executive assistant operations manager?

Executive Assistant Operations Managers are professionals who combine the responsibilities of an executive assistant with those of an operations manager. They provide high-level administrative support to executives while also overseeing and improving business operations, processes, and procedures. Their duties often include managing schedules, coordinating meetings, handling confidential information, and streamlining daily operations to enhance organizational efficiency. This role requires strong organizational, communication, and multitasking skills, as well as the ability to work independently and make strategic decisions. Executive Assistant Operations Managers play a key role in ensuring that both executive and operational functions run smoothly within a company.

What are the key skills and qualifications needed to thrive as an executive assistant operations manager?

To thrive as an Executive Assistant Operations Manager, you need excellent organizational skills, multitasking abilities, and a background in business administration or a related field. Familiarity with office management software, project management tools like Asana or Trello, and proficiency with Microsoft Office Suite are typically required. Strong interpersonal communication, discretion, and problem-solving skills distinguish top performers in this role. These skills ensure efficient operations, effective executive support, and the smooth coordination of complex administrative tasks.

How does an executive assistant operations manager balance administrative duties with operational responsibilities in a typical workweek?

An Executive Assistant Operations Manager often splits their time between high-level administrative support—such as calendar management, meeting coordination, and correspondence—and overseeing operational processes like workflow optimization, team scheduling, and project tracking. Balancing these responsibilities requires strong organizational skills and the ability to prioritize urgent operational needs while ensuring that executive support tasks are handled efficiently. This role frequently involves collaborating with multiple departments, acting as a bridge between leadership and staff to facilitate communication and ensure smooth daily operations. Flexibility and adaptability are key, as priorities can shift quickly based on business needs.

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For Executive Assistant Operations Manager jobs in Wisconsin, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Operations Manager jobs in Wisconsin look for?

The top searched job categories for Executive Assistant Operations Manager jobs in Wisconsin are:

What cities in Wisconsin are hiring for Executive Assistant Operations Manager jobs?

Cities in Wisconsin with the most Executive Assistant Operations Manager job openings:

Executive Assistant Operations Manager jobs near you
Infographic showing various Executive Assistant Operations Manager job openings in Wisconsin as of August 2026, with employment types broken down into 1% As Needed, 83% Full Time, 13% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Executive Assistant

Salzgitter Konzern

New Berlin, WI • On-site

Other

Posted 3 days ago

New

Job description

KHS is a subsidiary of Salzgitter AG. As one of the world's leading manufacturers of filling and packaging systems for beverages and liquid food we are a world-class player. Our customers have trusted in our passionate pioneering spirit and first-class technologies for over 150 years. However, we can only remain world class if we continue to find new employees who make just as high demands of themselves and the quality of their work as our customers make of us at KHS. Are you one of them?
The Executive Assistant (EA) is responsible for managing administrative support for the Board of Directors (Chief Financial Officer, Chief Sales Officer and Chief Operations Officer) and other executives as required. Acting as an extension of the executive team, the EA manages a wide range of complex administrative functions, handles confidential matters, streamlines workflows, and acts as a key point of contact for internal teams and external stakeholders.
Your Responsibilities:

  • Deliver clear, polished executive-level communication across all channels; serve as a primary liaison between C-level leadership, board members, employees, and external partners.
  • Manage sensitive information and strategic decisions impacting global operations with absolute confidentiality, sound judgment, and professionalism.
  • Draft, research, and prepare reports, board materials, presentations/decks (PowerPoint), agendas, and executive correspondence for internal and external announcements.
  • Conserve executives' time by conducting research and analyzing information in advance; assist with special projects, including occasional personal or family administrative needs as required.
  • Maintain, align, and optimize complex, fast-changing daily schedules and priorities for multiple executives, primarily focusing on the CFO and COO.
  • Plan, coordinate, and execute both on-site and off-site meetings, ensuring seamless agenda preparation, venue setup, and logistical execution.
  • Attend and coordinate internal and external meetings as needed, taking accurate notes, managing action items, and following up on key deliverables.
  • Arrange comprehensive travel itineraries and accommodations for executives; prepare and submit accurate expense reports in a timely manner.
  • Welcome executive guests and visitors upon arrival at KHS, maintaining a professional and warm environment; manage guest setup and direct inquiries appropriately.
  • Handle scheduling, coordination, and persistent follow-up with external vendors, contractors, and service providers.
  • Oversee daily administrative office duties, including incoming/outgoing mail distribution, screening telephone calls, and routing non-routine inquiries to the appropriate staff.
  • Maintain and refine internal administrative processes to expedite workflows and support organizational goals companywide.
Your Profile:
  • High School Diploma required. An Associate Degree in Business Management or a related field is preferred
  • Minimum of 3+ years of progressive administrative support experience, preferably supporting C-level executives within a manufacturing environment.
  • Prior legal assistant or paralegal experience is highly preferred.
  • Mastery of MS Office including Outlook, Teams, Word, Excel and PowerPoint.
  • Ability to thrive in a fast-paced environment; remains accessible and responsive via email, text, or phone outside normal business hours when urgent executive needs arise.
  • Proven track record of prioritizing tasks, resolving scheduling conflicts, and meeting strict deadlines under minimal supervision.

In order to ensure our success in the future, too, we need first-class employees - and we also have plenty to offer them.

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