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Executive Assistant Of Operations Jobs (NOW HIRING)

The Wisdom Teeth Guys

We are looking for an Executive Assistant to recruit for multiple departments and perform a variety of administrative tasks to support our company's director of business operations and other senior ...

PhysicsX

Executive Assistant

Manhattan, NY · On-site

Executive Assistant New York About Us PhysicsX is a deep-tech company with roots in numerical ... Reporting to our London-based Head of People Operations & Data, you'll provide day-to-day executive ...

Pop-Up Talent

Executive Assistant

Charleston, SC · On-site

$80K - $90K/yr

Executive Assistant to the CEO Charleston, SC 29403 (Onsite/ Hybrid) * Salary: $80-90K/yr We are ... Provide administrative and occasional personal assistant support to the VP of Operations, as needed

CFS

Executive Assistant

Fairlawn, OH · On-site

$50K - $60K/yr

As an Executive Assistant, you will play a critical role in daily business operations. The ... High level of professionalism and discretion

Lumentum Operations LLC

Executive Assistant

San Jose, CA · On-site

$130K - $186K/yr

This role operates at the center of the organization, requiring exceptional judgment, business ... The ideal candidate is a trusted partner who anticipates needs, drives operational efficiency, and ...

Frontline Source Group

Executive Assistant

Houston, TX · On-site

$22 - $24/hr

... operations running smoothly. Company Profile: Healthcare Industry Their leadership team is ... highest level of professionalism and confidentiality. Manage a complex executive calendar ...

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Executive Assistant Of Operations information

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$30K

$64.5K

$102.5K

How much do executive assistant of operations jobs pay per year?

As of Jul 5, 2026, the average yearly pay for executive assistant of operations in the United States is $64,456.00, according to ZipRecruiter salary data. Most workers in this role earn between $50,000.00 and $75,000.00 per year, depending on experience, location, and employer.

Is an executive assistant an operations role?

An executive assistant of operations typically supports the operational functions of an organization by managing schedules, coordinating projects, and handling communication. While their primary focus is administrative, they often work closely with operations teams and may require knowledge of business processes and tools like project management software.

What are some common challenges Executive Assistants of Operations face when supporting senior leadership?

Executive Assistants of Operations often juggle a wide range of responsibilities, from managing complex calendars and coordinating cross-departmental projects to preparing executive-level reports. One common challenge is prioritizing tasks in a fast-paced environment where urgent requests can arise unexpectedly. Additionally, maintaining clear communication with multiple stakeholders while handling confidential information requires exceptional organizational skills and discretion. Effective time management and adaptability are crucial to ensure smooth operations and support senior leadership efficiently.

What is the highest paid executive assistant?

The highest paid executive assistants typically earn over $80,000 annually, with top earners in large corporations or executive environments reaching salaries above $100,000, especially with specialized skills or experience. Factors such as location, industry, and level of responsibility influence compensation levels for this role.

What is the salary of an operations assistant?

The salary of an operations assistant typically ranges from $35,000 to $55,000 annually, depending on experience, location, and industry. Entry-level positions may start lower, while experienced assistants or those in larger organizations can earn higher wages. Benefits and additional compensation vary by employer.

What jobs pay $500,000 a year in the US?

Executive assistants of operations typically do not earn $500,000 annually; such high salaries are usually associated with top executives, specialized surgeons, or successful entrepreneurs. High-paying roles often require extensive experience, advanced skills, and leadership responsibilities. Compensation at this level is rare outside executive or highly specialized fields.

What is the difference between Executive Assistant Of Operations vs Operations Coordinator?

AspectExecutive Assistant Of OperationsOperations Coordinator
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires a high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentOffice setting, supporting senior management and executivesOffice environment, supporting daily operational activities
Employer & Industry UsageCommon in corporate, tech, and large organizationsFound across various industries including logistics, retail, and healthcare
Search & Comparison IntentOften compared for administrative and operational support rolesCompared for coordinating and implementing operational tasks

The Executive Assistant Of Operations primarily provides high-level administrative support to executives and manages complex schedules, while the Operations Coordinator focuses on executing daily operational tasks and ensuring smooth workflow. Both roles require strong organizational skills, but the Executive Assistant Of Operations typically works more closely with senior leadership, whereas the Operations Coordinator handles more routine operational functions.

What does an Executive Assistant of Operations do?

An Executive Assistant of Operations provides high-level administrative support to executives, with a focus on streamlining and coordinating operational activities. This role often involves managing schedules, preparing reports, overseeing project timelines, and facilitating communication between departments. In addition, the Executive Assistant of Operations may handle confidential information, organize meetings, and help ensure the efficient running of daily business operations. Their work is essential for optimizing productivity and supporting the executive team in achieving organizational goals.

What are the key skills and qualifications needed to thrive as an Executive Assistant of Operations, and why are they important?

To thrive as an Executive Assistant of Operations, you need strong organizational abilities, multitasking skills, and a background in business administration or related fields. Familiarity with office management software, calendar systems like Microsoft Outlook, and project management platforms such as Asana or Trello is typically required. Outstanding communication, discretion, and problem-solving skills set exceptional candidates apart. These competencies ensure efficient support for executives, smooth operational workflows, and effective coordination across teams.
What cities are hiring for Executive Assistant Of Operations jobs? Cities with the most Executive Assistant Of Operations job openings:
What are the most commonly searched types of Executive Of Operations jobs? The most popular types of Executive Of Operations jobs are:
What states have the most Executive Assistant Of Operations jobs? States with the most job openings for Executive Assistant Of Operations jobs include:
Executive Assistant Of Operations jobs near you
Executive Assistant to Finance and Operations

Executive Assistant to Finance and Operations

Newfields

Indianapolis, IN • On-site

Full-time

Posted 18 days ago

Job description

Job Title: Executive Assistant of Finance and Operations
Department: Administration
Reports To: COO/CFO
FLSA Status: Exempt
Overview
Reporting directly to the CFO and COO, the Executive Assistant provides executive-level support in a collaborative working relationship with both leaders. The Executive Assistant serves as the primary point of contact for internal and external constituencies. This role functions as a strategic thought partner and operational multiplier - ensuring the executive's time is consistently directed toward the highest-impact work that only they can do. The COO oversees a department of 140+ individuals across Security, IT, Facilities, Construction Management, Production/Media Services, and Guest Experience; disciplined time stewardship and proactive SLA accountability are therefore essential functions of this role. The Executive Assistant must be creative and enjoy working within a small, entrepreneurial environment that is mission-driven, results-driven and community-oriented. The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Assistant will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.
Key Responsibilities
Executive Support
  • Completes a broad variety of administrative tasks including: managing extremely active calendars of appointments; completing expense reports; composing and preparing correspondence that is sometimes confidential; arranging complex and detailed travel plans, itineraries, and agendas; placing phone calls; handling all incoming/outgoing mail; and processing documents for signature/approval.
  • Plans, coordinates and ensures schedules are followed and respected. Provides a "gatekeeper" and "gateway" role, creating win-win situations for direct access to their time and office.
  • Prioritizes conflicting needs; handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
  • Communicates directly, and on behalf of the CFO and COO, with all internal and external individuals including: the public, employees, donors, boards, visitors, callers, etc.
  • Provides a bridge for smooth communication with internal departments; demonstrating leadership to maintain credibility, trust, and support with senior management staff.
  • Works closely and effectively with the CFO and COO to keep them well informed of upcoming commitments and responsibilities, and following up appropriately. Acts as a "barometer," having a sense for the issues taking place in the environment and keeping them updated. Actively tracks outstanding response commitments, pending approvals, and project deliverable deadlines, providing regular status reminders and flagging items at risk of missing agreed-upon SLAs.
  • Responsible for scheduling, managing, and maintaining the complex calendars including approving and prioritizing all meetings, resolving conflicts, proactively scheduling important meetings with internal and external individuals, and RSVPs in response to all incoming invitations.
  • Fully coordinates meetings, including Board-level meetings, assisting in the preparation of materials for presentations, handouts, and correspondences. Records, transcribes, and circulates minutes of board and board-related committee meetings.
  • Provides administrative assistance to the spouses on scheduling and informational support for museum-related business and events.
  • Makes all travel arrangements for the CFO and COO.
  • Handles all reimbursements, purchase orders, and check requests on behalf of the CFO and COO. Creates and submits annual departmental budget for approval and monitors it monthly.
  • Maintains files and other records and documents.
  • Works on special projects on behalf of the CFO and COO
  • Serves as a thought partner to the CFO and COO by researching topics, preparing briefing materials, synthesizing information from across the organization, and helping the executive prepare for high-stakes decisions, conversations, and presentations.
  • Anticipates what the CFO and COO will need before they need it - scanning the horizon for emerging issues, conflicts, or decisions that require the executive's attention and surfacing them proactively with appropriate context.
  • Drafts, manages, and follows up on correspondence and email on behalf of the CFO and COO, ensuring timely and professional responses and flagging communications requiring the executive's personal attention.

Project Management
  • Coordinating with cross-discipline team members to make sure that all parties are on track with project requirements, deadlines, and schedules.
  • Meeting with project team members to identify and resolve issues.
  • Submitting project deliverables and ensuring that they adhere to quality standards.
  • Preparing status reports by gathering, analyzing, and summarizing relevant information.
  • Establishing effective project communication plans and ensuring their execution.
  • Facilitating change requests to ensure that all parties are informed of the impacts on schedule and budget.
  • Coordinating the development of user manuals, training materials, and other documents as needed to enable successful implementation and turnover of the process or system to the end users.
  • Identifying and developing new opportunities with partners.
  • Obtaining partner acceptance of project deliverables.
  • Managing client satisfaction within the project transition period.

Conducting post-project evaluation and identifying successful and unsuccessful project elements.
Equal Opportunity Employer
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.

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