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Executive Assistant Of Operations Jobs in Florida

SBT CO. LTD

Executive Assistant

Boca Raton, FL · On-site

$65K - $90K/yr

** Executive Assistant - Behavioral Health / Substance Use Disorder Treatment ** ** Location: ** Boca ... This is a high-demand position supporting the Chief Revenue Officer and Director of Operations ...

New Day Executive Search

Executive Assistant

Tampa, FL · On-site

$90K - $100K/yr

... years of Executive Assistant, Personal Assistant, or senior-level administrative experience ... QSR, restaurant, hospitality, franchising, retail, or multi-unit operations experience needed

New

AppJaxx

Executive of Operations

Miami, FL

Monitor key performance indicators (KPIs) and ensure targets are being met. Assist in building and ... of projects and campaigns. Manage operational tools, software platforms, and internal systems.

SBT

Be Seen First

Executive Assistant - Substance Use Disorder Treatment

Boca Raton, FL · On-site

$75K - $90K/yr

This is a high-demand position supporting the Chief Revenue Officer and Director of Operations ... Executive Assistant, Operations Assistant, Administrative Coordinator, Project Coordinator, or ...

University of Miami

Executive Assistant

Miami, FL

The Executive Assistant leads the broad scope of executive support-related activities and/or ... operations of the office and function. Responsible for schedule management, office management ...

University of Miami

Executive Assistant

Miami, FL · On-site

... operations of the office and function. Responsible for schedule management, office management ... The Executive Assistant has delegated authority regarding matters of significance. In addition ...

University of Miami

Executive Assistant

Miami, FL · On-site

... operations of the office and function. Responsible for schedule management, office management ... The Executive Assistant has delegated authority regarding matters of significance. In addition ...

The University of Miami

Executive Assistant

Miami, FL · On-site

... operations of the office and function. Responsible for schedule management, office management ... The Executive Assistant has delegated authority regarding matters of significance. In addition ...

The University of Miami

Executive Assistant

Miami, FL · On-site

... operations of the office and function. Responsible for schedule management, office management ... The Executive Assistant has delegated authority regarding matters of significance. In addition ...

The University of Miami

Executive Assistant

Miami, FL · On-site

The Executive Assistant leads the broad scope of executive support-related activities and/or ... operations of the office and function. Responsible for schedule management, office management ...

University of Miami

Executive Assistant

Miami, FL · On-site

CORE JOB SUMMARY The Executive Assistant leads the broad scope of executive support-related ... General knowledge of office procedures and operations. * Ability to accurately prepare and maintain ...

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All JobsOf Operations JobsExecutive Assistant Of Operations JobsExecutive Assistant Of Operations Jobs in Florida

Executive Assistant Of Operations information

What does an executive assistant of operations do?

An Executive Assistant of Operations provides high-level administrative support to executives, with a focus on streamlining and coordinating operational activities. This role often involves managing schedules, preparing reports, overseeing project timelines, and facilitating communication between departments. In addition, the Executive Assistant of Operations may handle confidential information, organize meetings, and help ensure the efficient running of daily business operations. Their work is essential for optimizing productivity and supporting the executive team in achieving organizational goals.

What are the key skills and qualifications needed to thrive as an executive assistant of operations?

To thrive as an Executive Assistant of Operations, you need strong organizational abilities, multitasking skills, and a background in business administration or related fields. Familiarity with office management software, calendar systems like Microsoft Outlook, and project management platforms such as Asana or Trello is typically required. Outstanding communication, discretion, and problem-solving skills set exceptional candidates apart. These competencies ensure efficient support for executives, smooth operational workflows, and effective coordination across teams.

What are some common challenges executive assistants of operations face when supporting senior leadership?

Executive Assistants of Operations often juggle a wide range of responsibilities, from managing complex calendars and coordinating cross-departmental projects to preparing executive-level reports. One common challenge is prioritizing tasks in a fast-paced environment where urgent requests can arise unexpectedly. Additionally, maintaining clear communication with multiple stakeholders while handling confidential information requires exceptional organizational skills and discretion. Effective time management and adaptability are crucial to ensure smooth operations and support senior leadership efficiently.

What is the difference between Executive Assistant Of Operations vs Operations Coordinator?

AspectExecutive Assistant Of OperationsOperations Coordinator
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires a high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentOffice setting, supporting senior management and executivesOffice environment, supporting daily operational activities
Employer & Industry UsageCommon in corporate, tech, and large organizationsFound across various industries including logistics, retail, and healthcare
Search & Comparison IntentOften compared for administrative and operational support rolesCompared for coordinating and implementing operational tasks

The Executive Assistant Of Operations primarily provides high-level administrative support to executives and manages complex schedules, while the Operations Coordinator focuses on executing daily operational tasks and ensuring smooth workflow. Both roles require strong organizational skills, but the Executive Assistant Of Operations typically works more closely with senior leadership, whereas the Operations Coordinator handles more routine operational functions.

Is being an executive assistant of operations a stressful job?

The role of an executive assistant of operations can be stressful due to managing multiple priorities, tight deadlines, and coordinating between departments. Strong organizational skills, adaptability, and proficiency with tools like calendar management software help mitigate stress levels. The job often requires balancing administrative tasks with strategic support, which can be demanding but manageable with experience.

What are the most commonly searched types of Executive Of Operations jobs in Florida?

The most popular types of Executive Of Operations jobs in Florida are:

What cities in Florida are hiring for Executive Assistant Of Operations jobs?

Cities in Florida with the most Executive Assistant Of Operations job openings:

Executive Assistant Of Operations jobs near you
Infographic showing various Executive Assistant Of Operations job openings in Florida as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Executive Assistant- Senior Vice President of Operations

AMIKids Inc Home Office

Tampa, FL • On-site

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 18 days ago

Job description

WHY AMIkids?

AMIkids makes a positive difference in kids' lives and families every day. Many of our kids have faced challenges in school and are involved with the legal system; we are giving them the opportunity to turn their lives around. For over 50 years, we have encouraged kids to make positive changes in their lives.

We’re looking for a highly organized and detail-oriented Executive Assistant to support our Senior Vice President of Operations and the Operations Team. This role is essential in ensuring program compliance, managing high-level projects, and coordinating critical communications across departments and stakeholders. The Executive Assistant will also be responsible for managing the Senior VP’s calendar, including scheduling meetings, coordinating appointments, and arranging travel to support efficient and effective operations. If you thrive in a fast-paced environment, excel at multitasking, and want to make a meaningful difference, you may have a place on the AMIkids team.

Video: We Are AMIkids                          Website: www.AMIkids.org

What you will be doing:

  • Provide high-level administrative support to the Senior VP of Operations, including managing schedules, travel, meetings, and communications.
  • Lead and manage projects to ensure timely execution and compliance with state contracts and operational standards.
  • Support Executive Directors and Operations staff in implementing key initiatives such as the Personal Growth Model, behavior management strategies, and quality assurance processes.
  • Analyze data and prepare reports to assess program progress and identify areas for improvement.
  • Draft and proofread correspondence, create presentations, and maintain confidential records and files.
  • Coordinate meetings, prepare agendas, and distribute essential materials.
  • Build and maintain relationships with board members, state agency staff, and stakeholders.
  • Assist with special projects and represent AMIkids with professionalism and discretion.

Qualifications

  • Associates degree in business or secretarial science; bachelor’s degree preferred OR ten (10) years of related experience
  • Five (5) years solid executive level administrative work history
  • Possess exceptional organizational skills and have a keen attention to detail,
  • Ability to operate in a fast-paced work environment which requires substantial multitasking,
  • Extremely proficient in Microsoft Office application (Word, Excel, PowerPoint and Outlook),
  • Ability to research issue and gather relevant information,
  • Ability to plan and organize work to ensure deadlines are met,
  • Requires the ability to maintain absolute discretion and confidentiality expected of a professional at this level.

What's in it for you?
As well as gain an opportunity to make an exceptional difference in kids' lives, AMIkids offers a comprehensive benefits package including:

  • Growth opportunities – we pride ourselves on developing our leaders from within
  • Health Benefits – Medical, Dental, Vision, & Prescription Drug plan options; Health Spending Account, Company paid Life Insurance and AD&D
  • PTO & Paid Holidays
  • Wellness Benefits – EAP, Health Coaching, Stress Management Programs, etc.
  • Employer Funded Pension Plan, Voluntary 403(B) Retirement Plan, Student Loan Forgiveness Program
  • Pet Insurance, World Travel Assistance, Car Rental discounts, Gym Membership discounts, and more.

Check out our website to learn more about what we offer! http://www.amikids.org/Our-Careers/why-amikids/benefits