Executive Assistant Iv Jobs in Indiana (NOW HIRING)

Description

Incumbent serves as Community Outreach for the Tippecanoe County Health Department, responsible for providing support to department personnel.

DUTIES:

• Researches, Develops, and Utilizes educational resources, including, but not limited to, billboards, park benches, newspapers, radio, and buses.
• Fosters community relations
• Promotes and carries out details for events and clinics.
• Educates the community on public health.
• Communicate with local health care providers to complete various projects.
• Attend monthly meetings with various community groups and give progress reports.
• Answers telephone and greet office visitors, providing accurate information, taking messages and/or referring callers to appropriate person or department.

Requirements

I. JOB REQUIREMENTS AND DIFFICULTY OF WORK:

• High school diploma or GED
• Must be at least 18 years of age.
• Working knowledge of department standard office policies and procedures and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
• Working knowledge of and ability to make practical application of state and local rules, including receiving, processing/analyzing, filing, certifying, releasing and reporting information, and ability to maintain confidentiality of Department records and information as required.
• Working knowledge of standard English grammar, spelling, and punctuation, and ability to prepare detailed reports.
• Working knowledge of standard bookkeeping principles, ability to receive and receipt money, and make simple arithmetic computations.
• Ability to type with speed and accuracy and properly operate a variety of standard office equipment, including computer, typewriter, calculator, fax machine, copier, and telephone.
• Ability to provide public access to or maintain confidentiality of department information and records according to State requirements.
• Ability to comply with all employer and department policies and work rules, including, but not limited to, attendance, safety, drug-free workplace and personal conduct.
• Ability to understand, memorize, retain, and carry out written and oral instructions and present finding in oral or written form.
• Ability to compare and observe similarities and differences in data, compile, collate, and classify data, analyze and evaluate, and make determinations based on data analyses.
• Ability to apply knowledge of people and/or locations, and plan and layout assigned work projects.
• Ability to work alone with general supervision and with others in a team environment.
• Ability to work on several tasks at the same time and complete assignments effectively amidst frequent distractions and interruptions, often under time pressure and with accuracy.
• Ability to occasionally work extended hours and travel out of town for conferences/workshops, sometimes overnight.
• Possession of a valid Indiana driver's license and a demonstrated safe driving record.

II. RESPONSIBILITY:

• Incumbent performs standard, recurring duties according to a formal schedule and makes accurate decisions based on well-established guidelines, with work priorities determined by service needs of the public. Assignments are set by following standard operating procedures or policy and procedural manuals. Decisions are always determined by specific instructions or existing, well-established policies and procedures. Errors in incumbent's work are usually
• prevented through legally defined procedures, such as Indiana Code(s) and Vital Records Policy and Procedures and are detected through notification from other departments or agencies. Undetected errors may result in loss of time to correct errors, loss of money to department and inconvenience to the public and other agencies.

III. PERSONAL WORK RELATIONSHIPS:

• Incumbent maintains frequent contact with co-workers, other County departments, Indiana State Department of Health, hospital personnel, various County offices, Social Security Administration, Division of Family and Children, Military Services, community groups and the public for the purpose of exchanging information, explaining and interpreting policies and procedures and Indiana Code(s) pertaining to Vital Records.
• Incumbent reports directly to Executive Assistant.

IV. PHYSICAL EFFORT AND WORK ENVIRONMENT:

• Incumbent performs duties in a standard office environment, involving sitting/walking at will, sitting/standing/walking for long periods, lifting/carrying objects weighing less than 25 pounds, keyboarding, bending, crouching/kneeling, speaking clearly, and hearing sounds/communication. Incumbent occasionally works extended hours and travels out of town for conferences/workshops, sometimes overnight.