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Executive Assistant Event Planner Jobs in Santa Rosa, CA

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$33 - $45/hr

Executive Assistant Full Time, Non-Exempt, 12-month position Overview of School: Sonoma Academy is ... Support planning and execution of major school events, board meetings, and special projects.

Sonoma Academy

Executive Assistant

Santa Rosa, CA · On-site

$70K - $95K/yr

Executive Assistant Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34 ... Support planning and execution of major school events, board meetings, and special projects.

HIKINEX

Executive Assistant to Founder

Bodega Bay, CA · On-site

Executive Assistant to Founder - Full Time Location: San Francisco Overview We are seeking a highly ... Support planning and execution of meetings, offsites, and events (Operations & Project Support ...

Leigh and Co.

Wedding Planner

Santa Rosa, CA · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Napa, CA · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Leigh and Co.

Wedding Planner

Sonoma, CA · On-site

$400/wk

Coordinate and assist with placement of personal and event details including escort cards, menus ... Must have 2 years experience as a wedding planner or event planner * Must have strong communication ...

Pacifichospitality

Events Manager

Napa, CA

$70K - $90K/yr

What You Will Accomplish Key Responsibilities Conference & Event Planning * Venue & Contracts ... Manage select staff, volunteers, interns, and liturgical assistants. * Troubleshoot and resolve ...

Leigh and Co.

Wedding Coordinator

Sonoma, CA · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... You will work alongside our client experience managers during the planning and assistant ...

Leigh and Co.

Wedding Coordinator

Santa Rosa, CA

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... You will work alongside our client experience managers during the planning and assistant ...

Leigh and Co.

Wedding Coordinator

Napa, CA · On-site

$400/wk

Leigh & Co. Events is a fast-growing wedding planning company - we are looking for planners. We ... You will work alongside our client experience managers during the planning and assistant ...

Leigh and Co.

Wedding Coordinator

Napa, CA · On-site

$350/wk

Events is a fast-growing wedding planning company based throughout the entire United States - we ... You will work alongside our client experience managers during the planning and assistant ...

Invited

Event Sales Coordinator

Santa Rosa, CA

$21.75 - $30/hr

Job Summary The Event Sales Coordinator assists with the planning and coordination of event sales ... Reports to the Event Sales Director Day to Day * Assist the Event Sales Manager with the ...

ClubCorp

Event Sales Coordinator

Santa Rosa, CA · On-site

$25 - $28/hr

Job Summary The Event Sales Coordinator assists with the planning and coordination of event sales ... Reports to the Event Sales Director Day to Day * Assist the Event Sales Manager with the ...

Invited Clubs

Event Sales Coordinator

Santa Rosa, CA · On-site

$21.75 - $30/hr

Job Summary The Event Sales Coordinator assists with the planning and coordination of event sales ... Reports to the Event Sales Director Day to Day * Assist the Event Sales Manager with the ...

County of Sonoma

LAFCO Executive Officer

Santa Rosa, CA · On-site

$158K - $192K/yr

... events, and matters of interest, requesting legal opinions and guidance as needed The ideal ... We welcome candidates with backgrounds in local government management, regional planning, public ...

ICMA

LAFCO Executive Officer

Santa Rosa, CA · On-site

$158 - $192/hr

... events, and matters of interest, requesting legal opinions and guidance as needed The ideal ... We welcome candidates with backgrounds in local government management, regional planning, public ...

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Executive Assistant Event Planner information

See Santa Rosa, CA salary details

$21.3K

$73.3K

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How much do executive assistant event planner jobs pay per year?

As of Aug 17, 2026, the average yearly pay for executive assistant event planner in Santa Rosa, CA is $73,314.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,400.00 and $88,000.00 per year, depending on experience, location, and employer.

What is an executive assistant event planner?

An Executive Assistant Event Planner is a professional who combines the responsibilities of an executive assistant with those of an event planner. They support senior executives by managing schedules, correspondence, and administrative tasks while also organizing and coordinating company events, meetings, conferences, and special functions. This dual role requires excellent organizational, communication, and multitasking skills, as well as the ability to handle confidential information and manage logistics for high-profile events. Often, they serve as the primary point of contact for internal and external stakeholders related to event planning and executive support.

How does an executive assistant event planner typically balance administrative duties with event planning responsibilities?

Executive Assistant Event Planners often juggle a blend of administrative tasks, such as calendar management and correspondence, alongside hands-on event planning duties like coordinating logistics, vendors, and guest lists. Balancing these roles requires strong organizational skills and effective time management to ensure both daily office operations and event deadlines are met seamlessly. Many professionals in this role use project management tools and maintain open communication with executives and event teams to keep priorities clear. This dual-focus environment offers variety but can be fast-paced, making adaptability a key asset for success.

What are the key skills and qualifications needed to thrive as an executive assistant event planner, and why are they important?

To thrive as an Executive Assistant Event Planner, you need strong organizational, multitasking, and time-management skills, often supported by experience in administrative support and event coordination. Familiarity with event management software, office productivity suites, and budgeting tools is typically required, along with certifications like Certified Administrative Professional (CAP) or Certified Meeting Professional (CMP) being advantageous. Exceptional communication, problem-solving abilities, and discretion are crucial soft skills for managing executive calendars, vendor relationships, and confidential information. These competencies ensure seamless event execution, efficient executive support, and successful stakeholder engagement.

How to plan an event as an executive assistant event planner?

An executive assistant event planner coordinates all aspects of event planning, including setting objectives, creating budgets, selecting venues, managing vendors, and overseeing logistics. They use organizational tools like calendars and project management software to ensure timely execution and often handle communication with stakeholders to meet event goals.

Is being an executive assistant event planner a stressful job?

Being an executive assistant event planner can be stressful due to tight deadlines, managing multiple tasks, and coordinating with various vendors and clients. Success in this role often requires strong organizational skills, adaptability, and the ability to handle high-pressure situations. However, stress levels vary depending on the workload and work environment.

What are popular job titles related to Executive Assistant Event Planner jobs in Santa Rosa, CA?

For Executive Assistant Event Planner jobs in Santa Rosa, CA, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Event Planner jobs in Santa Rosa, CA look for?

The top searched job categories for Executive Assistant Event Planner jobs in Santa Rosa, CA are:

What cities near Santa Rosa, CA are hiring for Executive Assistant Event Planner jobs?

Cities near Santa Rosa, CA with the most Executive Assistant Event Planner job openings:

Executive Assistant Event Planner jobs near you

Executive Assistant

Sonoma Academy

Santa Rosa, CA • On-site

$33 - $45/hr

Full-time

Medical, Dental, Vision, Retirement

Re-posted 22 hours ago

Job description

Job Description
Executive Assistant
Full Time, Non-Exempt, 12-month position
Overview of School:
Sonoma Academy is an independent high school located in Santa Rosa, CA on a 34-acre campus, surrounded by 1,000 acres of protected open space, at the base of Taylor Mountain. Founded in 2001, it provides an engaging, challenging, and innovative college preparatory education and a supportive community for motivated learners from Sonoma, Napa, Marin, Lake, and Mendocino counties.
Our Mission: Sonoma Academy calls its students to be creative, ethical, and committed to learning. The school nurtures inspiring teachers and engages with the surrounding community, and its students communicate across cultures as they prepare to become leaders in a dynamic world.
Sonoma Academy's Commitment to Diversity: We believe that learning occurs best in a connected community. Diversity, equity, and inclusivity are essential to an education in which all members of our community thrive. We are committed to cultivating a diverse community that is conscious and welcoming of difference, dedicated to investigating and advancing equity, and engages with our local and global community. If you would like to join us in our work, we would welcome your application. As we are deeply committed to having a staffulty (staff and faculty) and student body which reflects the rich diversity within the North Bay, we strongly encourage candidates from BIPOC and/or educators from communities that are historically underrepresented to apply.
Position Overview & Compensation
The Executive Assistant provides high-level administrative and operational support to the Director of Teaching & Learning, Sr. Director of Strategy & Community and Development Director. This position requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a dynamic, mission-driven school environment. The ideal candidate thrives on variety, enjoys problem-solving, and contributes to a culture of professionalism, collaboration, and efficiency.
This full time 12-month position pays $33 - $45 per hour (approx.$70,000 - $95,000 per year), commensurate with experience.
Key Responsibilities:
Administrative Support
  • Manage complex calendars, schedule meetings, and coordinate logistics for leadership and departmental teams.
  • Prepare, proofread, and format correspondence, reports, presentations, and other professional documents.
  • Oversee departmental spending, including tracking credit card transactions and coordinating with the Accounting Department.
  • Track deadlines, follow-ups, and deliverables to ensure timely completion of key projects.
  • Prepare meeting agendas, materials, and minutes; ensure follow-up on action items.
  • Handle confidential information with discretion and professionalism.
  • Serve as a backup to the Head of School Executive Assistant, including taking minutes at board meetings and providing front desk coverage when needed.

Cross Departmental Coordination
  • Act as a connector among administrative, academic, and advancement departments to ensure effective communication and alignment on school-wide initiatives.
  • Support planning and execution of major school events, board meetings, and special projects.
  • Contribute to process improvements and help build efficient administrative systems and workflows.
  • Collaborate with the Calendar Management Group to promote effective scheduling and communication practices.
  • Coordinate facility use and rentals, as needed, from inquiry through execution.
  • Leader-Specific Responsibilities

Other Responsibilities by department
Teaching & Learning
  • Coordinate scheduling for classroom observations, professional development sessions, and academic meetings.
  • Support communications to faculty and staff related to curriculum initiatives, accreditation, and instructional programs.
  • Manage documentation for professional development budgets, reimbursements, and reports.

Strategy & Community | Development, Advancement & Admissions
  • Provide administrative support for donor meetings, acknowledgments, and fundraising or community events.
  • Maintain accurate donor and constituent records, mailing lists, and correspondence tracking.
  • Assist in preparing stewardship reports, campaign materials, and event logistics.
  • Support campus and advancement events as needed.

Required Education and Experience:
  • Bachelor's degree or equivalent experience required.
  • Minimum 3-5 years of administrative experience supporting senior leadership, ideally in an educational or nonprofit setting.

Competencies required:
  • Strong organizational and time-management skills with the ability to manage multiple projects simultaneously.
  • Excellent written and verbal communication skills.
  • Proficiency with Google Workspace and/or Microsoft Office Suite; experience with databases (e.g., Blackbaud, Raiser's Edge, or similar) preferred.
  • High degree of professionalism, discretion, and confidentiality.
  • Demonstrated ability to work both independently and collaboratively in a fast-paced environment.

Attributes
  • Mission-driven and aligned with the values of an independent school community.
  • Proactive, flexible, and resourceful, with a positive, can-do attitude.
  • Relationship-oriented and able to collaborate effectively with faculty, staff, families, and external partners.
  • Committed to equity, inclusion, and respectful communication in all interactions.

Perks of working at SA:
  • Comprehensive benefits package, including 100% paid health, dental, and vision insurance for employees with several plan options to meet individuals' specific needs
  • Generous retirement plan contribution
  • Commitment to professional development, including generously- funded training opportunities and a dedicated "exploratory fund" of $450 annually for learning opportunities unrelated to work
  • Healthy and nutritious lunch service offered at no cost to employees during the school year (when on campus and our kitchen operational)
  • A professional work environment defined by teamwork, collegiality, trust, agility, and altruism

Work Environment and Physical Requirements:
This position operates in a professional office environment at a private, independent high school. This is a full-time position with occasional evening and weekend work.
  • Sit, stand, and walk to various parts of the campus
  • Turn, bend, reach and be able to occasionally lift up to 30 lbs.
  • Work at a desk and computer screen for extended periods of time.
  • Work in a traditional climate-controlled office environment.

Sonoma Academy is an equal opportunity employer. Sonoma Academy does not discriminate in employment opportunities or practices on the basis of race, color, religion, sexual orientation, national origin, age, or any other characteristic protected by law.

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