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Executive Assistant Assistant Jobs in Oregon (NOW HIRING)

Willamette Dental

Executive Assistant

Hillsboro, OR · On-site

$69K - $82K/yr

Position Summary The Executive Assistant will provide high-level administrative support to Executive level management by conducting research, preparing reports, handling informational requests, and ...

Aptyx

Executive Assistant

OR · On-site +1

$70K - $80K/yr

Position Summary The Executive Assistant provides high-level administrative support to the Aptyx executive team. This role is responsible for managing complex schedules, coordinating travel ...

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

... mail. b. Assist with SoM events and visiting guests. This involves managing logistics, catering, distributing invitations and developing visit schedule with input from executive leadership team

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

... mail. b. Assist with SoM events and visiting guests. This involves managing logistics, catering, distributing invitations and developing visit schedule with input from executive leadership team

ATD Technology LLC

Executive Assistant

Portland, OR · On-site

... mail. b. Assist with SoM events and visiting guests. This involves managing logistics, catering, distributing invitations and developing visit schedule with input from executive leadership team

PSU Foundation

Senior Executive Assistant

Portland, OR · On-site

Senior Executive Assistant The Senior Executive Assistant serves as a strategic partner to the Foundation President, providing proactive executive support that enables institutional leadership, donor ...

Daikin Comfort

Executive Assistant 1

Lake Oswego, OR · On-site

$31.81 - $39.17/hr

Executive Assistant AirReps, a division of Daikin Comfort Technologies North America, is a leader in HVAC solutions that are clean, comfortable and efficient. AirReps' expertise and passion for ...

New

Lake Health District

Executive Assistant

Lakeview, OR · On-site

Minimum five (5) years of administrative assistant experience, preferred. Experience working for/with executive-level staff members required and other leadership. Previous experience providing ...

Lake Health District

Executive Assistant

Lakeview, OR · On-site

$24.11 - $31.35/hr

Minimum five (5) years of administrative assistant experience, preferred. Experience working for/with executive-level staff members required and other leadership. Previous experience providing ...

Lake Health District

Executive Assistant

Lakeview, OR · On-site

$24.11 - $31.35/hr

Minimum five (5) years of administrative assistant experience, preferred. Experience working for/with executive-level staff members required and other leadership. Previous experience providing ...

Daikin

Executive Assistant 1

Lake Oswego, OR · On-site

$31.81 - $39.17/hr

The Executive Assistant will assist top level executives with executive level administrative support such as providing clerical administration, receiving clients and visitors, arranging travel and ...

Daikin

Executive Assistant 1

Lake Oswego, OR · On-site

$31.81 - $39.17/hr

The Executive Assistant will assist top level executives with executive level administrative support such as providing clerical administration, receiving clients and visitors, arranging travel and ...

Daikin

Executive Assistant 1

Lake Oswego, OR · On-site

$31.81 - $39.17/hr

The Executive Assistant will assist top level executives with executive level administrative support such as providing clerical administration, receiving clients and visitors, arranging travel and ...

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Executive Assistant Assistant information

What is an executive assistant assistant?

Executive Assistant Assistants are support professionals who help executive assistants manage their workload and administrative responsibilities. They may handle scheduling, correspondence, document preparation, and other clerical tasks to ensure the executive assistant and the executives they support can work efficiently. This role requires strong organizational, communication, and multitasking skills, as well as discretion and professionalism. Executive Assistant Assistants often serve as a crucial link in busy offices, supporting high-level staff and contributing to smooth business operations.

How does an executive assistant assistant typically collaborate with senior leadership and other departments?

Executive Assistants regularly act as a bridge between senior executives and various teams across the organization. They coordinate meetings, manage complex calendars, and often handle confidential information while ensuring smooth communication between departments. Building strong relationships and understanding the priorities of leadership are essential, as the role often involves anticipating needs and resolving scheduling conflicts. This collaboration helps executives stay focused on strategic tasks while ensuring organizational goals are met efficiently.

What are the key skills and qualifications needed to thrive as an executive assistant assistant, and why are they important?

To thrive as an Executive Assistant, you need excellent organizational, time management, and communication skills, usually supported by experience in administrative roles and often a relevant degree or certification. Proficiency in office software suites, calendar management tools, and collaboration platforms is essential for efficiency. Strong discretion, adaptability, and proactive problem-solving set top performers apart. These skills and qualities are crucial for managing executive schedules, facilitating smooth operations, and supporting high-level decision-making.

How much does an executive assistant to a CEO make?

An executive assistant to a CEO typically earns between $60,000 and $100,000 annually, depending on experience, location, and company size. Senior executive assistants with specialized skills or working in large corporations may earn higher salaries and bonuses.

How much should an executive assistant get paid?

The average salary for an executive assistant varies by location and experience but typically ranges from $50,000 to $80,000 annually. Salaries can be higher with specialized skills, such as proficiency in office management tools or foreign languages, and may include benefits like health insurance and paid time off.

What are popular job titles related to Executive Assistant Assistant jobs in Oregon?

For Executive Assistant Assistant jobs in Oregon, the most frequently searched job titles are:

What job categories do people searching Executive Assistant Assistant jobs in Oregon look for?

The top searched job categories for Executive Assistant Assistant jobs in Oregon are:

What cities in Oregon are hiring for Executive Assistant Assistant jobs?

Cities in Oregon with the most Executive Assistant Assistant job openings:

Executive Assistant Assistant jobs near you

Executive Assistant - Hospital

BizTek People

Portland, OR • On-site

Other

Re-posted 23 days ago

Job description

Executive Assistant

Job Type: Contract (12 weeks) Schedule: Full-time, 5x8s (8:00 AM – 4:30 PM) Work Setting: Onsite Hospital Position Overview: This role supports a central administrative leadership team within a large, complex organization. The Executive Assistant will manage executive calendars, coordinate logistics, support meetings and events, and handle a variety of administrative functions critical to daily operations.

Key Responsibilities:

  • Manage complex calendars and scheduling priorities for executive leadership
  • Coordinate day-to-day activities and ensure executives are informed of commitments and obligations
  • Arrange meetings with internal leaders and external partners
  • Review and prioritize incoming communications and determine appropriate actions
  • Conduct research and prepare materials, including presentations and reports
  • Provide front desk coverage, including greeting visitors and managing incoming calls
  • Handle incoming and outgoing mail distribution
  • Assist with planning and execution of events, including logistics, catering, and scheduling for visiting guests
  • Coordinate and support executive-level meetings, including agenda preparation, meeting logistics, and documentation
  • Record meeting notes and track follow-up action items
  • Set up A/V equipment and prepare materials for hybrid meetings and presentations

Additional Responsibilities:

  • Coordinate travel arrangements and process expense reports
  • Reconcile corporate purchasing card transactions
  • Provide backup support to other senior executives as needed
  • Contribute to overall administrative team efforts and office operations

Required Qualifications:

  • Proficiency in Microsoft Office applications
  • Experience Requirements (one of the following): Four (4) years of clerical/secretarial experience, including at least one (1) year supporting a senior-level executive OR Associate's degree or certificate in office occupations/technology and three (3) years of secretarial experience OR Bachelor's degree and two (2) years of secretarial experience
  • At least one (1) year of full-time experience supporting senior management at a high-performance level is required
  • Relevant coursework or training in office occupations/technology may substitute for up to one (1) year of experience

Preferred Skills & Attributes:

  • Exceptional organizational and time management skills
  • Strong customer service mindset with responsiveness to time-sensitive requests
  • Ability to manage multiple priorities in a fast-paced environment
  • High attention to detail and accuracy
  • Professional demeanor and strong interpersonal skills
  • Ability to handle confidential information with discretion and sound judgment
  • Self-directed with the ability to work independently with minimal supervision

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