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Executive Administrator Jobs in Rutherford, NJ (NOW HIRING)

WMC Health Network

Executive Admin Assistant

Suffern, NY · On-site

$28.59 - $35.93/hr

The Executive Administrative Assistant provides administrative support; in doing so they lead the coordination and execution of administrative activities that enhance the effectiveness of the role ...

KPMG

Client Site Administrator

New York, NY · On-site

Serve as the on-site executive liaison at the client location; organize leadership meetings and ... administrators to coordinate schedules, logistics, and access * Monitor account health and ...

American Express

Exec/Admin Assistant

New York, NY · On-site

This Executive Assistant role provides proactive executive and operational support to the Vice President, Technology Vendor Management (TVM), and an additional Vice President within Enterprise ...

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Showing results 41-60

All JobsAdministrator JobsExecutive Administrator JobsExecutive Administrator Jobs in Rutherford, NJ

Executive Administrator information

See Rutherford, NJ salary details

$32.1K

$78.2K

$141.2K

How much do executive administrator jobs pay per year?

As of Sep 6, 2026, the average yearly pay for executive administrator in Rutherford, NJ is $78,222.00, according to ZipRecruiter salary data. Most workers in this role earn between $58,100.00 and $88,200.00 per year, depending on experience, location, and employer.

What is an executive administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

What are the key skills and qualifications needed to thrive as an executive administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.

How does an executive administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

Is an executive administrator a high position?

An executive administrator is a professional responsible for supporting high-level executives by managing schedules, communications, and administrative tasks. While it is a key role within an organization, it is generally considered a mid-level position rather than a senior or executive leadership role.
More about Executive Administrator jobs

What are the most commonly searched types of Administrator jobs in Rutherford, NJ?

The most popular types of Administrator jobs in Rutherford, NJ are:

What job categories do people searching Executive Administrator jobs in Rutherford, NJ look for?

The top searched job categories for Executive Administrator jobs in Rutherford, NJ are:

What cities near Rutherford, NJ are hiring for Executive Administrator jobs?

Cities near Rutherford, NJ with the most Executive Administrator job openings:

Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in Rutherford, NJ as of August 2026, with employment types broken down into 1% Internship, 89% Full Time, 6% Part Time, and 4% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $78,222 per year, or $37.6 per hour.

Executive Assistant & Fleet Administrator

Takasago

Northvale, NJ • On-site

Other

Medical, Life

Posted 4 days ago

Job description

Executive Assistant/Fleet Administrator

Join Takasago and become an essential partner to the leaders and teams shaping our future.

Takasago International Corporation (USA) is seeking a highly polished, proactive, and resourceful Executive Assistant/Fleet Administrator to provide administrative, operational, and project support to the Company President, Vice President of Human Resources, and select members of the Executive Leadership Team (ELT).

You will serve as a trusted administrative partner and key connector across executive leadership, employees, customers, vendors, international affiliates, and business partners. You will help keep executive priorities moving forward while managing a diverse portfolio that includes executive support, leadership meetings, corporate events, travel, the Estée Lauder account liaison function, the Ikigai Committee, and administration of the company's fleet program.

Responsibilities include:

Executive Partnership & Leadership Support

  • Provide proactive, confidential, and highly responsive support to the Company President, VP of Human Resources, and designated ELT members.
  • Prepare agendas, presentations, meeting materials, minutes, correspondence, reports, and oversee any related follow-up actions.
  • Draft and distribute communications on behalf of executive leadership.
  • Support special projects and strategic initiatives assigned by executive leadership.
  • Support all travel arrangements through the company's designated corporate travel agency and meeting logistics for visiting executives, affiliates, customers, business partners, candidates, and Board Members.

Executive Leadership Team, Corporate Events & Company Initiatives

  • Coordinate ELT meetings/town halls, monthly birthday celebrations, agendas, materials, supplies, minutes, and action-item follow-up.
  • Maintain a calendar of corporate events, leadership meetings, business milestones.
  • Serve as the administrative liaison for the Ikigai Committee, including meetings, communications, fundraisers, charitable initiatives, and events.
  • Support corporate, employee, customer, community, onboarding, and special events—including logistics, hospitality, catering, and executive participation.
  • Coordinate arrangements for visiting executives and representatives from Takasago's international affiliates.
  • Serve as the designated administrative liaison for the Estée Lauder account.

Corporate Fleet Administration

  • Responsible for the management of the fleet program including leasing, insurance, maintenance, and automotive vendor relationships, and other support as needed.
  • Administer the corporate gas card program and monitor mileage reports and exceptions. Provide information and guidance to new employees.
  • Partner with Finance on fleet expenses, reporting, auditing, and cost management.

Your experience and competencies include:

  • 5+ years of progressive experience in executive administration, executive assistance, corporate administration, or a related field. A bachelor's degree in business administration, communications, or a related field is preferred. An equivalent combination of education and relevant professional experience will also be considered.
  • Experience in chemical manufacturing, flavors and fragrances, consumer products, or a related manufacturing environment is a plus.
  • Exceptional professionalism, judgment, discretion, and confidentiality.
  • Excellent written and verbal communication skills and strong business etiquette.
  • Strong interpersonal, project coordination, problem-solving, and relationship-building skills.
  • Experience coordinating executive calendars, meetings, travel, corporate programs and events.
  • Experience with vendor management, fleet administration, travel administration, or related operational responsibilities is highly desirable.

Technology

  • Proficiency in Microsoft Office Suite-Word, Excel, PowerPoint, Teams & Outlook.
  • Working knowledge of SAP and enterprise business systems and Canva is a plus.
  • Experience with Certify and/or Deem preferred.

Takasago's Employee Benefits and Perks :

Takasago offers flexible work arrangements, tuition assistance, health benefits, employee discounts to various services and products, and life insurance 1.5 times your salary. When we think about employee success and financial security, we think long-term. Takasago provides robust retirement savings plans, as well as an employee assistance program. We hope you will join us and achieve professional growth and enrichment.

EEO Statement

Takasago is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law.

This position requires the ability to perform sedentary office work, operate standard office equipment, move or carry materials, receive and arrange catering deliveries, and lead and/or assist with organizing company and Ikigai events.

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