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Executive Administrator Jobs in Rialto, CA (NOW HIRING)

San Manuel

Executive Assistant, IT

Patton, CA · On-site

Executive Assistant - IT Under the direction of the Supervisor, Executive Admin- IT, the Executive Assistant - IT, provides high-level administrative and professional support to the Chief Information ...

Eldorado CA

Salesforce Administrator

Riverside, CA · On-site

$32 - $37/hr

Salesforce Administrator Location: Riverside, CA Pay Range: $32-37/hr. Position Summary The ... Proficiency building reports, dashboards, and analytics that support executive decision-making and ...

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Executive Administrator information

See Rialto, CA salary details

$31.6K

$76.9K

$138.9K

How much do executive administrator jobs pay per year?

As of Aug 17, 2026, the average yearly pay for executive administrator in Rialto, CA is $76,944.00, according to ZipRecruiter salary data. Most workers in this role earn between $57,200.00 and $86,700.00 per year, depending on experience, location, and employer.

What is an executive administrator?

An executive administrator is responsible for handling the daily administrative tasks for a group of executive professionals. Your job duties include creating statistical reports for the executives, overseeing the daily activities of the executive office area, and developing meeting agendas for executive briefings. The educational qualifications for this career include an associate degree, although some employers prefer a bachelor’s degree in business administration. You need to have strong organizational skills and have experience working in an administrative position.

Is an executive administrator a high position?

An executive administrator is a professional responsible for managing administrative tasks for senior executives, often requiring strong organizational and communication skills. While it is a key support role, it is generally considered a mid-level position rather than a high executive role, though it can serve as a stepping stone to higher management positions.

How does an executive administrator typically manage competing priorities and last-minute requests from leadership?

Executive Administrators often juggle multiple high-priority tasks and must respond quickly to shifting demands from executives. Strong organizational skills, proactive communication, and the ability to reprioritize work efficiently are essential. Many rely on digital tools for scheduling, task management, and collaboration to stay ahead of rapid changes, while maintaining a clear line of communication with leadership to ensure critical deadlines are met. Adapting to fast-paced environments and anticipating leaders’ needs are key to thriving in this role.

What are the key skills and qualifications needed to thrive as an executive administrator, and why are they important?

To thrive as an Executive Administrator, you need strong organizational skills, attention to detail, and experience with office management, often supported by a degree in business administration or a related field. Proficiency in office software like Microsoft Office Suite, scheduling systems, and sometimes project management tools is essential. Excellent communication, discretion, and problem-solving abilities set top performers apart in this position. These skills ensure efficient executive support, smooth office operations, and effective management of sensitive information.
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Executive Administrator jobs near you
Infographic showing various Executive Administrator job openings in Rialto, CA as of August 2026, with employment types broken down into 1% Internship, 87% Full Time, 9% Part Time, and 3% Contract. Highlights an 84% Physical, 5% Hybrid, and 11% Remote job distribution, with an average salary of $76,944 per year, or $37 per hour.

Project Advisor/Executive Administrator

ADP

San Dimas, CA • On-site

Full-time

Posted 17 days ago

Job description

Position Summary
We are seeking a highly organized, proactive, and resourceful Project Advisor to provide executive and operational support to Vice Presidents and their extended organizations. This individual will serve as a trusted partner to senior leadership, ensuring seamless business operations, effective communication, and successful execution of key priorities. The ideal candidate thrives in a fast-paced environment, excels at managing competing demands, anticipates needs before they arise, and demonstrates exceptional professionalism, discretion, and sound judgment. Success in this role requires strong relationship-building skills, attention to detail, and the ability to collaborate effectively across all levels of the organization.
Key Responsibilities
Executive Support & Operations
  • Provide high-level administrative support to Vice Presidents, ensuring efficient day-to-day operations and alignment of priorities.
  • Manage complex executive calendars, including scheduling across multiple time zones, resolving conflicts, and optimizing leaders' time.
  • Coordinate internal and external meetings, including agendas, logistics, conference rooms, materials, and follow-up actions.
  • Track executive commitments, action items, and deliverables to ensure timely completion.
  • Serve as a key point of contact for executives, engaging professionally with senior leaders, employees, customers, and external partners.
  • Exercise the highest level of confidentiality when handling sensitive business and personnel information.

Travel & Event Management
  • Coordinate complex domestic and international travel arrangements, including itineraries, accommodations, transportation, and expense reporting.
  • Plan and manage executive leadership meetings, team meetings, offsite events, and leadership site visits.
  • Support local site initiatives, employee programs, Business Resource Group (BRG) activities, and leadership engagement events.

Communication & Project Coordination
  • Develop, edit, and format executive presentations, reports, communications, and other business materials.
  • Manage special projects and initiatives that support organizational priorities and business objectives.
  • Assist with internal communications and programs that enhance employee engagement and the overall associate experience.
  • Partner with cross-functional teams and administrative professionals to ensure effective business execution and operational excellence.
  • Support office moves, workspace planning, re-stacking efforts, and other site-related projects as needed.

Qualifications
Required Experience & Skills
  • 3-5+ years of experience in executive administration, project coordination, communications, or a related field, preferably supporting senior leaders.
  • Proven success supporting multiple executives simultaneously in a fast-paced, dynamic environment.
  • Demonstrated ability to manage competing priorities, navigate ambiguity, and execute with minimal supervision.
  • Strong project coordination and organizational skills, including the ability to analyze information, identify solutions, and recommend actions.
  • Exceptional verbal and written communication skills with the ability to influence and build relationships across all levels of the organization.
  • Advanced calendar management, meeting coordination, and executive support experience.
  • Extensive experience coordinating complex domestic and international travel.
  • Advanced proficiency with Microsoft 365 applications, including Outlook, Teams, PowerPoint, Word, Excel, and SharePoint.
  • Experience with content management and collaboration platforms; familiarity with Adobe Creative Suite, Vyond, or similar tools is a plus.
  • Ability to anticipate needs, solve problems proactively, and maintain a high level of professionalism under pressure.

Personal Attributes
  • Positive, collaborative, and customer-focused mindset.
  • Highly organized with exceptional attention to detail.
  • Resourceful self-starter with strong initiative and follow-through.
  • Adaptable and resilient in a rapidly changing environment.
  • Strong decision-making, judgment, and problem-solving capabilities.
  • Ability to work independently while effectively partnering across teams and functions.

Core Competencies
  • Executive Presence and Professionalism
  • Strategic Prioritization and Time Management
  • Communication and Relationship Building
  • Project Coordination and Execution
  • Organizational Agility
  • Problem Solving and Decision Making
  • Confidentiality and Sound Judgment
  • Attention to Detail
  • Collaboration and Teamwork
  • Adaptability and Resilience

Success Profile
The successful candidate will be a trusted business partner who anticipates needs, removes obstacles, drives execution, and enables senior leaders to focus on strategic priorities. They will operate with professionalism, discretion, and confidence while supporting a large, complex organization and fostering a positive employee experience across the business.
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About ADP

Sourced by ZipRecruiter

We're designing a better way to work, so you can achieve what you're working for. Consistently named one of the 'Most Admired Companies' by FORTUNE® Magazine, and recognized by DiversityInc® as one of the 'Top 50 Companies for Diversity,' ADP works with more than 740,000 organizations across the globe to help their people work smarter, embrace new challenges, and unleash their talent. "Always Designing for People" means we're creating platforms that will transform how great work gets done, so together we can unlock a world of opportunity.

Industry

Recruiting and staffing services

Company size

10,000+ Employees

Headquarters location

Roseland, NJ, US

Year founded

1949

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