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Executive Administrative Jobs in Rochester, MI (NOW HIRING)

JVIS

Administrative Assistant

Shelby Township, MI

$16.50 - $22/hr

Key Responsibilities Executive & Administrative Support * Assistance with commercial document management, record keeping, contract administration and other legal related documents, activities and ...

JVIS USA LLC

Administrative Assistant

Shelby, MI · On-site

$16.50 - $22/hr

Key Responsibilities Executive & Administrative Support • Assistance with commercial document management, record keeping, contract administration and other legal related documents, activities and ...

JVIS

Administrative Assistant

Shelby Township, MI

$16.50 - $22/hr

... executive administrative support. As one of the first points of contact for customers, suppliers, visitors, and employees, the Administrative Assistant plays a key role in representing the company.

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All JobsAdministrative JobsExecutive Administrative JobsExecutive Administrative Jobs in Rochester, MI

Executive Administrative information

See Rochester, MI salary details

$23.9K

$71.8K

$170.7K

How much do executive administrative jobs pay per year?

As of Aug 17, 2026, the average yearly pay for executive administrative in Rochester, MI is $71,764.00, according to ZipRecruiter salary data. Most workers in this role earn between $42,800.00 and $80,500.00 per year, depending on experience, location, and employer.

What is an executive administrative professional?

Executive Administrative professionals, often called Executive Assistants or Executive Administrative Assistants, provide high-level support to senior executives within an organization. Their duties typically include managing schedules, organizing meetings, handling confidential correspondence, preparing reports, and coordinating travel. They serve as a key point of contact between executives and other staff or external partners, ensuring smooth daily operations. Strong communication, organizational, and problem-solving skills are essential in this role.

What does an executive administrative do?

An executive administrative, often called an executive assistant or administrative assistant, provides high-level support to executives by managing schedules, handling correspondence, preparing reports, and coordinating meetings. They often use tools like calendar software and require strong organizational and communication skills to ensure smooth office operations.

What are the key skills and qualifications needed to thrive as an executive administrative assistant, and why are they important?

To thrive as an Executive Administrative Assistant, you need exceptional organizational abilities, attention to detail, and proficiency in managing schedules and communications, typically supported by a relevant associate’s degree or administrative certifications. Familiarity with office productivity software (such as Microsoft Office Suite), calendar management tools, and video conferencing platforms is essential. Discretion, proactive problem-solving, and strong interpersonal skills make someone stand out in this role. These skills are crucial for ensuring executives operate efficiently and confidential information is handled securely in a dynamic office environment.

What is an administrative executive?

An administrative executive provides high-level clerical support to senior executives at a company or organization. As an administrative executive, your job duties may include scheduling meetings and drafting minutes, arranging travel and accommodations, and preparing reports on wages and salaries. You may also supervise other administrative employees. The career typically requires at least a high school diploma or GED certificate and relevant office experience. Some employers may prefer a bachelor’s degree in business administration or a related field. Additional qualifications include excellent interpersonal, communication, and organizational skills, as well as proficiency in computer software for desktop publishing and professional presentations.

How does an executive administrative professional typically collaborate with senior leadership and other departments?

Executive Administrative professionals frequently act as a liaison between senior leadership and various departments. They coordinate schedules, prepare meeting materials, and facilitate communication to ensure executives are well-informed and able to make timely decisions. Collaboration often involves managing confidential information, organizing cross-departmental projects, and proactively addressing any logistical challenges that arise. This role requires strong interpersonal skills and adaptability to shifting priorities in a fast-paced environment.

What is the difference between Executive Administrative vs Administrative Assistant?

AspectExecutive AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma; often some college or certificationsHigh school diploma; some roles may prefer post-secondary education
Work EnvironmentCorporate offices, executive settingsVariety of settings including offices, schools, healthcare
Employer & Industry UsageUsed in corporate, executive, and managerial environmentsCommon across many industries and organizations
Job ResponsibilitiesManaging schedules, preparing reports, coordinating executive activitiesHandling correspondence, data entry, general administrative tasks

Executive Administrative roles typically involve supporting high-level executives with complex scheduling and confidential tasks, requiring more experience and sometimes specialized certifications. Administrative Assistants perform broader clerical duties across various industries, often with less responsibility and specialization. Both roles are essential for organizational efficiency but differ in scope and level of responsibility.

More about Executive Administrative jobs

What are the most commonly searched types of Administrative jobs in Rochester, MI?

The most popular types of Administrative jobs in Rochester, MI are:

What cities near Rochester, MI are hiring for Executive Administrative jobs?

Cities near Rochester, MI with the most Executive Administrative job openings:

Executive Administrative jobs near you
Infographic showing various Executive Administrative job openings in Rochester, MI as of August 2026, with employment types broken down into 1% As Needed, 82% Full Time, 14% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $71,764 per year, or $34.5 per hour.

Executive Administrative Assistant

MAHLE

Farmington Hills, MI • On-site

Full-time

Re-posted 27 days ago

MAHLE rating

7.4

Company rating: 7.4 out of 10

Based on 33 frontline employees who took The Breakroom Quiz

287th of 490 rated machine equipment manufacturers

Job description

Your Contribution
As an Executive Administrative Assistant reporting to the Vice President of Thermal and Fluid Systems NA, you will provide comprehensive support to the Business Group Vice President and leadership team, working closely with department directors to ensure smooth daily operations. This role manages complex calendars, coordinates meetings and events of all sizes, oversees travel arrangements, assists with approval processes, & manages special projects.
This role is responsible to:
  • Provide executive level, professional administrative support to VP and the leadership team.
  • Consistently manage what reaches the VP, filtering requests, and protecting focus time.
  • Handle confidential and non-routine information and explain policies when necessary.
  • Prepare high-quality presentations, reports, and documents using Microsoft PowerPoint, Excel, Word & other systems as required.
  • Draft and design general correspondences, memos, charts, tables, graphs, business plans, etc. Responsible for accuracy and clarity of communications final copy.
  • Manage complex calendars, coordinate logistics for small and large gatherings, schedules meetings, and ensure appropriate documentation is received from all participants. Responsible for note taking and assigned task follow up.
  • Plan and/or coordinate detailed travel arrangements (can include small and large groups) for both domestic and international travel.
  • Answer questions regarding travel coordination and the travel expense process. Work with travel coordination team to ensure policies are being understood and communicated properly.
  • Act as a liaison with other departments and outside vendors, including high- level staff such as CEOs, executives and directors.
  • Work in cooperation with other assistants to improve processes.
  • Serve as a project coordinator for special projects as requested, which may include: planning and coordinating multiple presentations, disseminating information and coordinating meeting invitations.
  • Create purchase orders for department business activities, working with accounts payable and department employees to ensure payment is made on a timely basis.
  • Assist the team in welcoming new employees and ensure their onboarding experience is positive and successful.
  • Complete expense reporting via Concur travel and expense system.
  • Other duties as assigned.

Your Experience & Qualifications
  • High school diploma/ GED required. Associates degree preferred.
  • 10+ years of administrative experience required, including 5 years supporting executive level leaders. Experience in the automotive industry is highly desired.
  • Ability to manage confidential and sensitive information with discretion & prioritize a variable workload in a fast-paced environment is required.
  • Must have excellent communication skills and demonstrate the ability to use organizational agility to accomplish the goals of the business
  • Must be strongly proficient in MS Office (MS Excel, Work and PowerPoint Teams).
  • Strong attention to detail and problem-solving is a must.
  • Must have strong initiative and the ability to work well in a team environment.
  • Proven success operating in a high ambiguity environment is required.
  • Experience in SAP Concur (Expense reports & travel booking) is highly preferred.
  • Global or multi-national business experience is a plus.

Our Offering
We will provide a collaborative environment working on exciting assignments, along with ongoing personal & career development opportunities. We encourage you to apply even if you don't meet every single requirement. You may just be the right candidate for this or other roles!
After receiving your online application, the interview process will typically be a screening call followed by Personal Interview(s)
For more information about MAHLE and what a career with us looks like for you, click here. and to learn more about our foundation owned technology group click here.
#DiversityMatters with our inclusive culture, we welcome applications from all social, religious & ethnical backgrounds, disabilities both mental and physical, identities (gender) and neurodivergent people.
MAHLE is not currently hiring individuals for this position who now or in the future require sponsorship for employment-based non-immigrant and immigrant visas. However, as a global company, MAHLE offers many job opportunities outside of the U.S. which can be found through our employment website www.jobs.mahle.com
Do you have any questions?
SERGIO.JOSE.TAMEZ@MAHLE.COM
US
Facts about the job
Benefits: Benefits-US/CH_CN_DI_IB_LI_MA_MP_MW_OB_PH
Entry level: Experienced hires
Part- / Full-time: Full Time
Functional area: General Administration
Department: BU2 Thermal and Fluid Systems
Location:

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