Administrative Head Jobs in Rochester, MI (NOW HIRING)

Administrative Assistant III - Physics & Astronomy
Wayne State University is searching for an experienced Administrative Assistant III - Physics & Astronomy at its Detroit campus location.
Wayne State is a premier, public, urban research university located in the heart of Detroit, Michigan where students from all backgrounds are offered a rich, high-quality education. Our deep-rooted commitment to excellence, collaboration, integrity, diversity and inclusion creates exceptional educational opportunities which prepare students for success in a global society.
Essential functions (job duties):
Develop and coordinate financial, personnel,facilities and administrative activities to ensure continued efficientoperation of a large department in a School, College, Division or Center/Instituteof the University having considerable fiscal and administrative autonomy. Work activities require a grasp of involvedpractices and precedents, along with knowledge of theoretical principles.
Plan,develop and maintain special accounting procedures for several complex generalfund, designated and restricted accounts. Plan budget projections and plans. Compile budget estimates, oversee budget execution, review, approve andmonitor unit revenues and expenditures. Preparefinancial statements and activity reports on the financial status of unitprojections, programs and other budget allocations.
Develop and execute administrative policiesand procedures. Perform organizationalstudies and recommend changes to established programs, services and unitobjectives. Oversee and coordinatebusiness affairs, service and support functions of unit.
Represent the administrative head tooutside individuals, professional groups, agencies and administrators with fullresponsibility for policy interpretation on business and administrativepolicies and procedures.
Review and initiate non-academic andacademic personnel forms and paperwork. Prepare, maintain and process personnel and payroll actions andrecords. Assure adequate staffing levelsand regular payroll payments are attained. Possess signatory authority for unit.
Supervise, interview, select and evaluateperformance of a varied number of non-exempt and temporary part-time supportstaff. Train and instruct on methods andprocedures. Monitor workflow, prioritizeassignments and establish staffing levels. Provide direction to professional staff in department on methods andprocedures.
Prepare specialized reports and detailedmajor proposals for department. Developand coordinate programs, projects and services. Prepare a wide array of statistical and administrative reports,summaries and questionnaires regarding department activities; utilize administrative systems, includingFMS, HRMS, PPS, GBS, etc.
Coordinatebuilding operation and maintenance requests. Monitor space utilization, equipment/stock inventories and procurementand facility management activities and services.
Perform related work as assigned.
Unique duties:
This senior classification level requires a grasp of both involved practices/precedents and theoretical principles to perform complex financial and administrative management for a large department having considerable fiscal and administrative autonomy. Work activities demand the application of diversified procedures and specialized standards to situations requiring a search for solutions and new applications of these procedures and standards. In addition, this level has a broad scope of responsibility/accountability which can be measured by the job's magnitude ($ size - small). Incumbents provide instruction and guidance to students, staff and the general public on the department's functioning and represent the administrative head with full decision making authority. Supervisory responsibilities include overseeing selection, training and evaluation of non-exempt and temporary part-time personnel. This classification does not provide clerical support to the department. Supervision, coordination and assistance is provided to department staff on administrative policies, procedures and functions. Work is reviewed through results obtained with direct responsibility to academic and/or administrative head, e.g. Dean, Director, Chairman, Program/Project Director, or Manager. This classification is typically located in a department, School, College, Division, Center or Institute.
Qualifications:
Graduationfrom an accredited college or university supplemented by coursework in businessadministration, accounting or related field or an equivalent combination ofeducation and/or experience.
Considerable knowledge of accountingprocedures and practices.
Considerable knowledge of and experiencewith University policies and procedures.
Considerable supervisory experiencerequired.
Strong oral and/or written andcommunication skills.
Strong analytic and organizational skills.
Some knowledge of and experience with PC and computer basedapplications and local area networktechnologies.
Someknowledge of University administrative systems, including FMS/BAR, HRMS, PPS,GBS etc.
Ability to communicate effectively withothers.
Ability to establish and meet deadlines,work under extreme pressure and function independently.
Typically, incumbents have heldprofessional/administrative positions, e.g. Administrative Assistant,Accountant, etc.
School/College/Division:
H12 - College of Liberal Arts & Science
Primary department:
H1222 - Physics & Astronomy
Employment type:

• Regular Employee
• Job type: Full Time
• Job category: Staff/Administrative

Funding/salary information:

• Compensation type: Annual Salary
• Salary minimum: $57,815
• Salary hire maximum: $69,375

Working conditions:
This position must be filled pursuant to the provisions of a collective bargaining agreement, and as such may be filled by a qualified bargaining unit member, should one apply.
Job openings:

• Number of openings: 1

Background check requirements:
University policy requires certain persons who are offered employment to undergo a background check, including a criminal history check, before starting work. If you are offered employment, the university will inform you if a background check is required.