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Executive Administration Manager Jobs (NOW HIRING)

Acosta

Executive & Project Administrator

Jacksonville, FL · On-site

$52K - $67K/yr

Responsibilities Executive Administration & Operational Support * Provide comprehensive administrative support to the Company President, including complex calendar management, travel coordination ...

FLEX Inc

Executive Assistant

San Francisco, CA · Hybrid

$90K - $120K/yr

You'll work closely with the Manager, Executive Administration and peer EAs to ensure cross-executive scheduling reflects org-wide priorities, not just individual availability. This is a hybrid ...

FLEX Inc

Executive Assistant

Manhattan, NY · Hybrid

$90K - $120K/yr

You'll work closely with the Manager, Executive Administration and peer EAs to ensure cross-executive scheduling reflects org-wide priorities, not just individual availability. This is a hybrid ...

Flex

Executive Assistant

New York, NY · On-site

$90K - $120K/yr

You'll work closely with the Manager, Executive Administration and peer EAs to ensure cross-executive scheduling reflects org-wide priorities, not just individual availability. This is a hybrid ...

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How much do executive administration manager jobs pay per year?

As of Jun 12, 2026, the average yearly pay for executive administration manager in the United States is $80,437.00, according to ZipRecruiter salary data. Most workers in this role earn between $56,000.00 and $98,000.00 per year, depending on experience, location, and employer.

What does an Executive Administration Manager do?

An Executive Administration Manager oversees the administrative operations of an organization, often supporting top executives by managing schedules, coordinating meetings, and supervising administrative staff. They ensure that office procedures run smoothly and efficiently, handle confidential information, and may also be responsible for budgeting, reporting, and project management. This role requires strong leadership, organizational, and communication skills, as they act as a key liaison between executives and other departments.

What is an executive administration manager?

An executive administration manager oversees administrative functions within an organization, supporting senior leadership by managing office operations, coordinating schedules, and ensuring effective communication. They often utilize management tools, supervise administrative staff, and require strong organizational and leadership skills.

What are the key skills and qualifications needed to thrive as an Executive Administration Manager, and why are they important?

To excel as an Executive Administration Manager, you need expertise in office management, organizational strategy, and executive support, often supported by a bachelor's degree in business administration or a related field. Proficiency with office software suites, scheduling tools, and document management systems is typically required. Exceptional communication, problem-solving, and leadership abilities help you manage teams and foster effective executive collaboration. These skills are vital for ensuring smooth operations, supporting decision-makers, and maintaining organizational efficiency.

How does an Executive Administration Manager typically collaborate with senior leadership and other departments within an organization?

An Executive Administration Manager works closely with senior leadership, often serving as a key liaison between executives and various departments. They coordinate meetings, manage confidential communications, and ensure the smooth flow of information to support decision-making processes. Additionally, they may oversee administrative staff, streamline office procedures, and facilitate cross-departmental projects, requiring strong interpersonal and organizational skills. This collaborative role is vital for maintaining efficiency and alignment across the organization.

Is being an EA a stressful job?

An Executive Administration Manager role can be stressful due to managing complex schedules, coordinating communication, and handling high-level responsibilities. The job often requires strong organizational skills, multitasking, and the ability to work under tight deadlines, which can contribute to stress levels.

What is the difference between Executive Administration Manager vs Office Manager?

AspectExecutive Administration ManagerOffice Manager
CredentialsTypically requires a bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonUsually requires a high school diploma or associate’s degree; some certifications may be beneficial
Work EnvironmentCorporate offices, executive settings, high-level administrative supportGeneral office settings, administrative support roles across industries
Employer & Industry UsageUsed in large corporations, executive teams, and industries with complex administrative needsCommon across small to medium businesses, retail, healthcare, and various industries

The Executive Administration Manager focuses on supporting top executives and managing complex administrative functions, often requiring higher credentials. In contrast, the Office Manager oversees daily office operations, staff, and administrative tasks at a broader level. Both roles are vital for organizational efficiency but differ in scope and seniority.

What is the average salary for an admin manager?

The average salary for an executive administration manager typically ranges from $60,000 to $100,000 annually, depending on experience, location, and company size. Senior roles with additional responsibilities or in high-cost areas may offer higher compensation, and strong organizational and leadership skills are often required.

What is the highest paid administrative job?

The highest paid administrative roles are often executive-level positions such as Chief Administrative Officer or Director of Administration, which can offer salaries exceeding $150,000 annually. These roles typically require extensive experience, strategic skills, and often involve overseeing multiple departments or functions within an organization.
What cities are hiring for Executive Administration Manager jobs? Cities with the most Executive Administration Manager job openings:
What are the most commonly searched types of Administration Manager jobs? The most popular types of Administration Manager jobs are:
What states have the most Executive Administration Manager jobs? States with the most job openings for Executive Administration Manager jobs include:
Executive Administration Manager jobs near you
Infographic showing various Executive Administration Manager job openings in the United States as of June 2026, with employment types broken down into 95% Full Time, 4% Part Time, and 1% Contract. Highlights an 92% Physical, 2% Hybrid, and 6% Remote job distribution, with an average salary of $80,437 per year, or $38.7 per hour.
Business Administration Manager

Business Administration Manager

Tufts University

Medford, MA • On-site

$79K - $119K/yr

Full-time

Posted 13 days ago

Tufts University rating

8.2

Company rating: 8.2 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

111th of 536 rated colleges and universities

Job description

Overview
The Operations Division at Tufts includes facilities, design and construction, campus and capital renewal planning, real estate, campus safety, dining, auxiliary services, and other related services on multiple campuses across 6 million square feet in 250 buildings. Operations services four campuses in Massachusetts: the main campus in Medford/Somerville, the health sciences and SMFA campuses in Boston and the veterinary school campus in Grafton. The Operations Division supports Tufts University's mission in teaching, research, and clinics by providing stewardship, recommendations, services and advice in its primary areas of obligation: optimizing use of space and real estate, strategic and responsible management of the built environment, creating a secure campus environment and infrastructure, promoting best-in-class sustainability practices and policies, and creating exceptional community experiences that enhance Tufts' reputation and brand.
The Division employs approximately 600 staff members across nine departments including three unions in public safety, dining, and facilities. The annual operating budget is $125 million, and the Division manages $150+ million annually in capital projects including $55 million in capital renewal funding.
Please review the Application Instructions under "What We're Looking For" for specific guidance on submitting your cover letter.
What You'll Do
The Business Administration Manager provides high-level administrative, operational, and strategic support to the Vice President and Associate Vice President of Operations, as well as other senior members of the Operations leadership team. This position serves as a trusted partner and central coordination point for Operations administration, requiring leadership, discretion, judgment, and professionalism handling highly confidential and sensitive information.
They are responsible for managing complex calendars, anticipating upcoming needs, supporting meeting preparation and follow-up, and ensuring smooth day-to-day office operations. In addition to executive support, this position oversees and mentors a team of three administrative assistants (2 FTE), establishing best practices, promoting consistency, and driving continuous improvement across administrative processes.
The Business Administration Manager is highly organized, detail-oriented, proactive, and adept at balancing multiple priorities in a fast-paced environment. The role requires excellent written and verbal communication skills and the ability to interact effectively with a wide range of stakeholders, including trustees, senior university leaders, faculty, external partners, and at times parents and students.
A strong emphasis is placed on process improvement, operational efficiency, and effective use of technology. This position will actively look for opportunities to streamline workflows, improve communication practices, and leverage tools and systems to enhance productivity and service delivery across the Operations leadership offices.
This position plays a critical role in enabling effective leadership, fostering a high-functioning administrative team, and ensuring the Operations Division operates with efficiency and professionalism.
  • Provide high level administrative and strategic support to the Vice President, Associate Vice President, and 2-3 additional senior Operations leaders, including managing complex calendars, anticipating needs, and supporting meeting preparation and follow-up. Take the time to understand the full spectrum of leadership, governance, and standing meetings generated by the VP Operations office. Take a proactive role in ensuring meetings are scheduled within the appropriate cycles and timeframes. Conduct a weekly calendar review with each executive to identify conflicts, gaps, or upcoming pressure points.
  • Oversee and lead a team of administrative assistants, fostering a collaborative, high-performing culture focused on accountability, service excellence, and continuous improvement.
  • Draft, review, and manage high level correspondence and communications on behalf of Operations leadership, ensuring accuracy, timeliness, and alignment with institutional standards. Manage sensitive and highly confidential information with discretion, sound judgment, and professionalism while serving as a trusted partner to senior Operations leadership.
  • Coordinate priorities and logistics across multiple projects, including action item tracking, leadership activities and events, staff onboarding, and continuous improvement of administrative processes.

What We're Looking For
Basic Requirements:
Knowledge and experience typically acquired by:
  • Bachelor's Degree or equivalent combination of education and relevant experience.
  • Minimum of 5-7 years of progressive administrative experience, supporting senior leadership or executives in a complex organization.
  • Demonstrated experience handling highly confidential and sensitive information with discretion and sound judgment.
  • Proven ability to manage complex calendars, meetings, and competing priorities in a fast-paced environment.
  • Experience providing functional oversight, coordination, or mentoring of other administrative staff.
  • Strong organizational skills and exceptional attention to detail, with the ability to balance multiple priorities simultaneously.
  • Excellent written and verbal communication skills, with the ability to interact professionally with senior leaders, trustees, faculty, staff, students, parents, and external partners.
  • Proficiency with standard office and collaboration technologies (e.g., Microsoft Office/365, calendaring systems, document management tools) and ability to adapt quickly to new systems.
  • Demonstrated ability to identify opportunities for process improvement, efficiency, and effective use of technology.
  • Highly proactive, self-directed, and able to anticipate needs and follow through independently.

Special Work Schedule Requirements:
  • This job involves responsibilities that are performed in a hybrid working environment - with the expectation of being in the office 4 to at times 5 days a week. May require occasional travel to Boston or Grafton campuses.

Application Instructions:
  • In addition to a resume, please submit a brief cover letter describing your experience supporting senior leaders and managing complex administrative operations in a fast-paced, highly confidential environment. Candidates are encouraged to highlight relevant experience such as executive calendar management, coordination of meetings and priorities, process improvement, team oversight or mentoring, and effective use of technology to improve workflows. You may also wish to share your approach to partnership with senior leadership, handling sensitive information with discretion, what draws you to this opportunity at Tufts, and the impact or goals you hope to achieve in a central administrative leadership role.

We encourage concise, focused responses rather than general statements of interest.
Pay Range
Minimum $79,600.00, Midpoint $99,600.00, Maximum $119,500.00
Salary is based on related experience, expertise, and internal equity; generally, new hires can expect pay between the minimum and midpoint of the range.

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