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Executive Administration Manager Jobs in Florida

L3HHCM20

Executive Administration F

Melbourne, FL · On-site

Job Title: Executive Administration F Job Code: 43801 Job Location: Melbourne, FL (On Site) Job ... Management of complex calendar and scheduling requirements. * Arrange travel schedule and ...

L3Harris

Executive Administration F

Melbourne, FL · On-site

Job Title: Executive Administration F Job Code: 43801 Job Location: Melbourne, FL (On Site) Job ... Management of complex calendar and scheduling requirements. * Arrange travel schedule and ...

New

Marriott Vacations Worldwide

$85K/yr

Communicates to Membership Executives and Sales Management regarding status of contracts ... Coordinates contract administration staff schedules to accommodate peak periods as well as slow ...

Leeds Professional Resources

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Office Manager - Contract

Naples, FL · On-site

$35 - $40/hr

This position combines executive administration, office management, team coordination, facilities oversight, and event planning within a professional financial services environment. Responsibilities

Channel Partners

Executive Assistant

Tampa, FL · On-site

$110K/yr

Support executive leadership initiatives and ensure alignment across multiple priorities Executive Administration & Operational Support * Manage expense reporting, contract routing, vendor ...

New

Channel Partners

Executive Assistant

Tampa, FL · On-site

$95K - $110K/yr

Support executive leadership initiatives and ensure alignment across multiple priorities Executive Administration & Operational Support * Manage expense reporting, contract routing, vendor ...

New

Channel Partners

Executive Assistant

Tampa, FL · On-site

$95K - $110K/yr

Support executive leadership initiatives and ensure alignment across multiple priorities Executive Administration & Operational Support * Manage expense reporting, contract routing, vendor ...

New

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Executive Administration Manager information

What does an executive administration manager do?

An Executive Administration Manager oversees the administrative operations of an organization, often supporting top executives by managing schedules, coordinating meetings, and supervising administrative staff. They ensure that office procedures run smoothly and efficiently, handle confidential information, and may also be responsible for budgeting, reporting, and project management. This role requires strong leadership, organizational, and communication skills, as they act as a key liaison between executives and other departments.

How does an executive administration manager typically collaborate with senior leadership and other departments within an organization?

An Executive Administration Manager works closely with senior leadership, often serving as a key liaison between executives and various departments. They coordinate meetings, manage confidential communications, and ensure the smooth flow of information to support decision-making processes. Additionally, they may oversee administrative staff, streamline office procedures, and facilitate cross-departmental projects, requiring strong interpersonal and organizational skills. This collaborative role is vital for maintaining efficiency and alignment across the organization.

What are the key skills and qualifications needed to thrive as an executive administration manager, and why are they important?

To excel as an Executive Administration Manager, you need expertise in office management, organizational strategy, and executive support, often supported by a bachelor's degree in business administration or a related field. Proficiency with office software suites, scheduling tools, and document management systems is typically required. Exceptional communication, problem-solving, and leadership abilities help you manage teams and foster effective executive collaboration. These skills are vital for ensuring smooth operations, supporting decision-makers, and maintaining organizational efficiency.

What is the difference between Executive Administration Manager vs Office Manager?

AspectExecutive Administration ManagerOffice Manager
CredentialsTypically requires a bachelor’s degree; certifications like Certified Administrative Professional (CAP) are commonUsually requires a high school diploma or associate’s degree; some certifications may be beneficial
Work EnvironmentCorporate offices, executive settings, high-level administrative supportGeneral office settings, administrative support roles across industries
Employer & Industry UsageUsed in large corporations, executive teams, and industries with complex administrative needsCommon across small to medium businesses, retail, healthcare, and various industries

The Executive Administration Manager focuses on supporting top executives and managing complex administrative functions, often requiring higher credentials. In contrast, the Office Manager oversees daily office operations, staff, and administrative tasks at a broader level. Both roles are vital for organizational efficiency but differ in scope and seniority.

What cities in Florida are hiring for Executive Administration Manager jobs?

Cities in Florida with the most Executive Administration Manager job openings:

Executive Administration Manager jobs near you
Infographic showing various Executive Administration Manager job openings in Florida as of August 2026, with employment types broken down into 86% Full Time, 13% Part Time, and 1% Contract. Highlights an 84% Physical, 2% Hybrid, and 14% Remote job distribution.

Executive Administration F

L3HHCM20

Melbourne, FL • On-site

Full-time

Posted 5 days ago

Key responsibilities

  • Manage complex calendar and scheduling requirements for senior executives.

  • Arrange travel, including domestic and international trips, and manage related expenses.

  • Support meetings and conferences by coordinating logistics and preparing presentation materials.

Job description

Job Title: Executive Administration F

Job Code: 43801

Job Location: Melbourne, FL (On Site)

Job Schedule: 9/80; Employees work 9 out of every 14 days - totaling 80 hours worked - and have every other Friday off  

Position Overview:

L3Harris Technologies, Inc. is seeking an exceptionally bright, motivated and team-oriented Executive Assistant to the LHX transformation leadership team.  Supporting multiple senior level executives, this exciting role requires a strong leader with good judgment, an eye for accuracy, consistent character, and the unique ability to attend to details and get things done.  A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is critical.  A proven track record of taking initiative, working independently, delivering exceptional results and exceeding expectations is important.

Key Responsibilities:

  • Management of complex calendar and scheduling requirements.
  • Arrange travel schedule and reservations for executive management as needed, to include car/sedan service and or taxi.
  • Management of domestic and international travel and expenses.
  • Prioritize, track and help drive completion of key deliverables and follow up on outstanding items.
  • Draft, edit, design and format a variety of Word, PowerPoint and Excel documents.
  • Coordinate and support meetings and conferences, including food service.
  • Prepares presentation materials.
  • Prioritize and manage multiple projects simultaneously, and follow through on issues in a timely manner.

Qualifications:

  • Bachelor's Degree with 4 years prior experience, 2 year post-secondary/AA Degree and 8 years prior experience or Graduate Degree with 2 years of prior related experience. In lieu of a degree, minimum of 8 years of prior related experience.

Preferred Skills:

  • High executive functioning skills.
  • Ability to prioritize, plan and juggle many tasks in a constantly changing environment.
  • High energy, positive attitude, collaborative.
  • Strong computer skills in Microsoft Office, specifically Outlook, PowerPoint, Word and Excel.
  • Excellent organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail and no supervision.
  • Exceptional interpersonal skills and the ability to build relationships with executives, administrative support team and the L3Harris Technologies Communication Systems staff.
  • Exceptional written and verbal communications skills.
  • Proactive approaches to problem-solving with strong decision-making capability.
  • Emotional maturity.
  • Ability to handle administrative details independently, while keeping team members adequately informed.
  • Professionalism, integrity and discretion in handling confidential and sensitive information.
  • Ability to achieve high performance goals and meet deadlines in a fast-paced environment.
  • Easily adapt to changes in direction and incorporate them seamlessly into the plan, meeting expectations and objectives without sacrificing schedule.
  • Knowledge and experience with senior government officials, business executives, Department of Defense organizations and their operating practices is highly desirable.

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