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Exec Assistant Jobs in Indiana (NOW HIRING)

Precise Systems

Executive Assistant

Crane, IN · On-site

The Executive Assistant will serve as a key point of coordination for schedules, communications, meetings, and executive-level tasking. This role requires in-person support. Duties: * Provide program ...

Precise Systems

Executive Assistant

Crane, IN · On-site

The Executive Assistant will serve as a key point of coordination for schedules, communications, meetings, and executive-level tasking. This role requires in-person support. Duties: * Provide program ...

Johnson & Johnson

Executive Assistant

Warsaw, IN · Hybrid

The Executive Assistant provides highlevel administrative and operational support the Chief People Officer at DePuy Synthes. This role is critical to enabling effective daytoday operations by ...

Jj

Executive Assistant

Warsaw, IN · Hybrid

The Executive Assistant provides highlevel administrative and operational support the Chief People Officer at DePuy Synthes. This role is critical to enabling effective daytoday operations by ...

German American Bank

Executive Assistant

Jasper, IN · On-site

Executive Assistant This position will be located at: 711 Main St Jasper, Indiana, 47546 United States About Us: German American Bancorp and its family of financial services companies employ talented ...

Powers Health - Hartsfield Village

Be Seen First

Executive Assistant

Munster, IN · On-site

Executive Assistant - CVI - Independent Living at Hartsfield Village (Powers Health) SCHEDULE: Full-time - Monday through Friday, 8:00 am - 4:30 pm WHAT YOU WILL DO: Provides personal administrative ...

Maple Leaf Farms

Executive Assistant

Leesburg, IN · On-site

Coordinate travel arrangements, itineraries, and expense reporting * Assist with preparation of executive reports, presentations, correspondence, and confidential documentation * Anticipate executive ...

Refreshed Tech

Executive Assistant

Ashley, IN

$60K/hr

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant to support the Company Executive in driving daily business operations. This role plays a critical part in ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day-managing ...

Cimcor, Inc.

Executive Assistant

Merrillville, IN · On-site

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day-managing ...

Cimcor

Executive Assistant

Merrillville, IN · On-site

Cimcor, Inc. is seeking a highly capable, detail-oriented Executive Assistant to provide direct support to a C-level executive. You'll be the air-traffic controller for the executive's day-managing ...

Purple Ink LLC

Executive Assistant

Muncie, IN · On-site

$40K - $45K/yr

Then you may be a great fit for the Executive Assistant role! At The Community Foundation of Muncie and Delaware County , you are part of a team working to enhance the quality of life in Muncie and ...

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All JobsExec JobsExec Assistant JobsExec Assistant Jobs in Indiana

Exec Assistant information

See Indiana salary details

$28.5K

$61.3K

$97.5K

How much do exec assistant jobs pay per year?

As of Jul 11, 2026, the average yearly pay for exec assistant in Indiana is $61,334.00, according to ZipRecruiter salary data. Most workers in this role earn between $47,600.00 and $71,400.00 per year, depending on experience, location, and employer.

What are Executive Assistants?

Executive Assistants (EAs) are highly skilled administrative professionals who provide support to senior executives or managers within an organization. Their responsibilities often include managing schedules, organizing meetings, preparing reports, handling correspondence, and acting as a liaison between the executive and other staff or external parties. EAs play a crucial role in ensuring the smooth operation of an executive's office by anticipating needs, prioritizing tasks, and maintaining confidentiality. They may also assist with project management and event planning, depending on the organization's needs.

How does an Executive Assistant support executives in managing competing priorities and tight schedules?

Executive Assistants play a crucial role in helping executives manage competing priorities by maintaining organized calendars, scheduling meetings, and proactively anticipating conflicts. They often act as gatekeepers, prioritizing requests and communications to ensure that the executive's time is allocated efficiently. EAs also coordinate with other departments, prepare briefing materials, and handle last-minute changes, which requires strong adaptability and communication skills. Successfully juggling these responsibilities helps executives stay focused on high-impact tasks.

What are the key skills and qualifications needed to thrive as an Executive Assistant, and why are they important?

To thrive as an Executive Assistant, you need strong organizational skills, attention to detail, and proficiency in office administration, often supported by relevant experience or an associate degree. Familiarity with Microsoft Office Suite, calendar management tools, and sometimes project management or communication platforms is typical. Exceptional interpersonal skills, discretion, and the ability to multitask set outstanding Executive Assistants apart. These skills ensure executives receive seamless support, enabling effective time management and smooth business operations.

What is the difference between Exec Assistant vs Administrative Assistant?

AspectExec AssistantAdministrative Assistant
CredentialsTypically requires high school diploma; some roles prefer associate or bachelor’s degreeUsually requires high school diploma; some roles prefer associate or bachelor’s degree
Work EnvironmentSupports executives in corporate, legal, or financial settingsSupports teams or departments across various industries
Employer & Industry UsageCommon in corporate, legal, finance sectorsWidespread across all industries and organizations
Job ResponsibilitiesHigh-level scheduling, correspondence, project management for executivesGeneral administrative tasks like filing, data entry, customer service

The main difference between an Exec Assistant and an Administrative Assistant lies in their scope and level of responsibility. Exec Assistants primarily support high-level executives with complex tasks, while Administrative Assistants handle broader administrative duties for teams or departments. Both roles require strong organizational skills, but Exec Assistants often need more specialized experience and discretion.

What are the most commonly searched types of Exec jobs in Indiana? The most popular types of Exec jobs in Indiana are:
What are popular job titles related to Exec Assistant jobs in Indiana? For Exec Assistant jobs in Indiana, the most frequently searched job titles are:
What job categories do people searching Exec Assistant jobs in Indiana look for? The top searched job categories for Exec Assistant jobs in Indiana are:
What cities in Indiana are hiring for Exec Assistant jobs? Cities in Indiana with the most Exec Assistant job openings:
Exec Assistant jobs near you
Executive Assistant

Executive Assistant

Girl Scouts of Central Indiana

Indianapolis, IN • On-site

$55K/yr

Full-time

Posted 9 days ago

Job description

Girl Scouts of Central Indiana
  • Reports to CEO
  • Exempt
  • Full Time
  • Annual salary $55,000
  • Located: Founders Lodge & Conference Center

Girl Scouts of Central Indiana embrace an inclusive culture. We value diversity, equity, and inclusion across all identities. We are committed to continual learning and to a culture of safety and well-being in which individuality is celebrated and everyone is valued and respected. Everyone is welcome to bring their authentic selves into our space.

Girl Scouts of Central Indiana serves 45 Indiana counties, nearly more than 13,000 Girl Scouts and 10,000 adult volunteers. We are the proud facilitators of Girl Scout camp at five Indiana locations, conveners of thousands of Girl Scout programs with nearly 600 community partners and serve thousands more community members each year at our STEM Center of Excellence and Founders Lodge Event and Conference Center.

What You Will Do:
The Executive Assistant to the CEO will provide comprehensive support to the CEO and board of directors, as well as other senior team members. The ideal candidate will be an excellent problem solver who excels at communication, organization and planning.
The Executive Assistant plays a key role in meeting organizational goals and upholding organizational values. 

How You Will Lead:
CEO Support Functions:
  • Manage CEO calendar; including scheduling appointments, confirming appointments and ensuring all necessary documents are available for meetings.
  • Manage request for speaking engagements and ensure talking points / speeches and supporting presentations and / or documents are prepared in advance.
  • Document in fund development database all stewardship activity engaged in by CEO, including proactively providing drafts for upcoming stewardship communications.
  • Ensure timely and appropriate responses to staff and community requests on behalf of the CEO.
  • Make business travel arrangements and provide the necessary accommodation for CEO as requested.
  • Schedule all CEO led internal meetings, as well as collect and prepare slide deck, and technology set up in any meeting where the CEO is presenting.
  • Oversee special projects, anticipate next steps, and take initiative, exercising discretion and sound judgment and being sensitive to deadlines.
  • Present contracts for signature by CEO, including gathering any documentation to support signing, disseminating signed contracts to applicable parties, and managing electronic storage of council contracts.
  • Complete monthly expense report for CEO and submit for reimbursement as requested.
  • Manage the CEO budget and support documentation.

Senior Leadership Team Support Functions:
  • Assist in managing board committees, including creating agenda, gathering, and disseminating meeting materials, creating presentations for meetings, maintaining meeting minutes and any other correspondence necessary to fulfill committee objectives.
  • Coordinate partner and volunteer stewardship, including thank you, congratulatory, and sympathy communications, using standardized messaging and an organized intake/notification process.
  • Assist with GSUSA reporting.
  • Provide cross‑functional administrative support such as travel arrangements, meeting preparation, and documentation management to ensure smooth organizational operations.
  • Support event operations by maintaining permitting processes, coordinating timelines, and pairing compliance tasks with post‑event stewardship activities.
  • Manage the process to update bank account signatures when there is transition in board chair positions and assist CFO in obtaining signatures at other times, as needed.

Board of Directors Support Functions:
  • Plan and execute all board and committee meetings and events, including preparing notices, agendas, presentations, and required materials; lead day of logistics and complete post meeting minutes and action item follow up.
  • Ensure board and committee members receive regular communications about GSCI events and activities so that they maximize their involvement in the organization.
  • Manage all board and committee communications, ensuring timely distribution of materials, updates, and follow-ups.
  • Produce and maintain training and orientation materials for the board of directors.
  • Lead planning and execution of major governance events including the GSCI Annual Meeting and leading the delegation attending GSUSA’s National Council Session (every three years).
  • Maintain and manage Council Bylaws and governance processes, consulting with the CEO and Board Chair on updates as needed.
  • Oversee the board budget, including planning, tracking, and reporting.
  • Track board and committee member terms and support the Board Development Committee Chair with candidate pipeline management and updates to the board roster.

All employees of the Girl Scouts of Central Indiana are responsible not only for the position but also for the duties and responsibilities that all employees share.

How You Will Succeed:
  • It is critical that the executive assistant be able to interact with all levels of the organization while maintaining a high level of professionalism and confidentiality.  Strong decision-making ability and attention to detail are equally important.
  • Develops an annual goal that supports the membership growth priority.
  • Implement an action plan that supports the membership growth priority.
  • Develops an annual goal that supports the cultivation of new donors.
  • Implement an action plan that supports the cultivation of new donors.

Core Competencies:
  • Oral and Written Communication abilities (i.e. In-person, verbal, written, and/or phone)- Expresses ideas and facts in a clear and understandable manner appropriate for the individual or group; listens to and comprehends what others are saying; prepares organized and structured presentations; has demonstrated ability to work with a wide range of sensitive and confidential issues and communicate effectively with a diverse group of girls, volunteers, and staff.
  • Project Management – Demonstrated ability to coordinate multiple projects while managing conflicting priorities and deadlines and formulate short- and long-term project goals, objectives, schedules, and priorities in line with council goals; anticipates issues, obstacles, or opportunities that may impact plans or actions; can coordinate multiple projects while managing conflicting priorities and deadlines; establishes courses of action for accomplishing goals while attending to and incorporating information obtained during day-to-day administrative tasks.
  • Information Management- Accesses, organizes and manages information effectively; maintains basic computer literacy with relevant software (i.e., databases, word processors and web management); keeps accurate and effectively organized records (i.e., spreadsheets or databases of donors, benefits, budget information, filing systems); seeks out and applies new technology in own program area to improve work processes.
  • Judgment and Decision-Making - Recognizes when immediate action is required; recognizes when sufficient information has been obtained to make a decision; makes decisions where appropriate or refers decisions to the appropriate organizational level; makes decisions without undue delay.
  • Self-Management - Assesses own skills and abilities and identifies areas for improvement; willingly accepts constructive feedback; seeks developmental opportunities; sets and achieves goals; works independently.
  • Time Management - Manages time effectively; completes assignments in a timely manner; sets and balances priorities; simultaneously manages multiple tasks/projects.
  • Adaptability - Adjusts, modifies own behavior, and remains flexible in response to changing situations and environments, new or rapidly changing information, unexpected obstacles, or people expressing varying perspectives, needs, and demands; maintains high performance, emotional composure, objectivity, and balanced perspective under pressure, shifting priorities, opposition, or situational ambiguity.
  • Networking - Maintains and fosters contacts inside and/or outside the council and GSUSA to gather information, receive support, and solve problems; actively maintains a presence in Girl Scout activities, professional and community organizations, and in the workplace; builds new relationships and collaborations with the Board, Committees, and/or community members (for example, vendors and business partners) to help address Girl Scouting goals, promote visibility, and cultivate funding sources.
  • Interpersonal Relations - Establishes rapport with others at all organizational levels; respects others; considers and responds to the needs, feelings, and capabilities of others; establishes and maintains an open dialogue with others; establishes a climate in which all people are comfortable discussing various issues and concerns that may impact on council work.

What We Are Looking For:
  • Bachelor’s degree or equivalent experience.
  • 5+ years’ experience as an Executive Assistant, Administrative Assistant or related position supporting the CEO.
  • Understanding of not-for-profit business structure and basic accounting concepts.
  • Desire and aptitude for learning new concepts quickly.
  • Proven experience with maintaining confidentiality and exercising judgment and initiative.
  • Ability to work well under pressure of deadlines and multiple priorities.
  • Ability to disseminate information clearly and concisely.
  • Must hold membership in the Girl Scout organization and subscribe to the tenets of the Girl Scout Promise and Law.
  • Must have reliable transportation.
  • Candidate must be able to work predominately unsupervised, be able to set priorities and juggle workload to meet schedules and deadlines.
  • Maintains a safe work area and complies with safety procedures and exercise confidentiality in all business matters.
  • Performs other related duties as assigned.
  • Must complete and pass a criminal background check.

Physical Demands & Work Environment:
  • Ability to sit at a workstation for up to 2 hours at a time.
  • Ability to sit and view a computer screen for up to 2 hours at a time.
  • Must be able to work nights and/or weekends in support of council and Board functions.