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Events Assistant Jobs in Whitby, ON (NOW HIRING)

Venus

Marketing and Events Coordinator

Toronto, ON

Responsibilities Marketing Operations: * Assist in marketing execution, including printed and ... Events Management: * Manage all aspects of event planning for trade shows, brand events (regional ...

Venus AI

Marketing and Events Coordinator

Toronto, ON · On-site

Responsibilities Marketing Operations: * Assist in marketing execution, including printed and ... Events Management: * Manage all aspects of event planning for trade shows, brand events (regional ...

Michaels Stores

Party and Event Host

Ajax, ON · On-site

CA$17.60 - CA$20.50/hr

Store - TOR-AJAX, ON Plan, coordinate, and facilitate events (including kids birthday parties ... Educate customer on Voice of Customer (VOC) survey. * Assist with Omni channel processes, including ...

Levitate

Operations Coordinator

Toronto, ON

CA$50K/yr

Update and maintain IT documentation for training, FAQs and troubleshooting needs * Assist with AV equipment maintenance, setup, and troubleshooting for meetings and events. * Assist with office ...

AgeCare

Dietary Aide AgeCare Samac

Oshawa, ON · On-site

$21.39 - $23.22/hr

... theme events. * Assist in the orientation and training of new dietary employees. * Follow and comply with health and safety legislation and departmental safe job procedures. * Comply with all ...

Arcadian

Dishwasher, Events - Arcadian

Toronto, ON

Company Description One of Toronto's most sought after event venues, this event complex exudes ... Clean and sanitize dishwasher mats, dish carts and dish racks. * Assist in receiving and stocking ...

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All JobsEvents JobsEvents Assistant JobsEvents Assistant Jobs in Whitby, ON

Events Assistant information

What is an events assistant?

An events assistant performs the tasks and responsibilities assigned by an event planner or an event hosting team. In this job, your duties could include ordering catering, decorating an event space, testing lighting and microphones, and running general errands to aid the event planner and other members of the team. Depending on the event, you may also work under the supervision of a head planner to schedule appearances by speakers or performers. An events assistant is an entry-level position in the party or event planning industry.

What does an events assistant do?

An Events Assistant supports the planning, organization, and execution of events such as conferences, weddings, corporate meetings, and more. Their duties often include coordinating logistics, communicating with vendors and attendees, managing event materials, and handling administrative tasks. They work closely with event managers and other team members to ensure that events run smoothly and meet client expectations. Additionally, Events Assistants may help with setup, registration, and troubleshooting issues during the event.

What are the key skills and qualifications needed to thrive as an events assistant, and why are they important?

To thrive as an Events Assistant, you need strong organizational skills, attention to detail, and a background in event planning or hospitality, often supported by a relevant degree or administrative experience. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving abilities help you adapt to changing circumstances and ensure smooth event execution. These skills are crucial for managing logistics, meeting client expectations, and delivering successful, well-coordinated events.

What are the most common challenges events assistants face during large-scale events, and how can they effectively manage them?

Events Assistants often encounter challenges such as last-minute changes, tight timelines, and coordinating multiple vendors simultaneously. To manage these effectively, it's important to stay organized with detailed checklists, maintain clear communication with team members, and remain adaptable to shifting priorities. Building strong relationships with vendors and anticipating potential issues can also help ensure smooth event execution. Proactive problem-solving and a calm demeanor are key attributes that help Events Assistants thrive in these dynamic environments.

What is the difference between Events Assistant vs Event Coordinator?

AspectEvents AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event planningTypically requires experience in event planning; certifications like CMP can be advantageous
Work EnvironmentAssists in event setup, registration, and support tasks; often in office or event venuesOversees entire event planning process; works closely with clients and vendors
Employer & Industry UsageCommon in hospitality, non-profits, corporate eventsUsed across industries for larger or more complex events

While both roles support event execution, the Events Assistant primarily handles logistical support and on-the-ground tasks, whereas the Event Coordinator manages planning, coordination, and client communication. The Events Assistant role is ideal for entry-level individuals seeking to gain experience, while the Event Coordinator position involves more responsibility and planning expertise.

What qualifications do events assistants need?

Events assistants typically need a high school diploma or equivalent, strong organizational and communication skills, and the ability to work in a fast-paced environment. Some roles may require experience with event planning, customer service, or familiarity with event management tools. Certifications such as first aid or customer service training can be beneficial.
More about Events Assistant jobs

What are the most commonly searched types of Events jobs in Whitby, ON?

The most popular types of Events jobs in Whitby, ON are:

What cities near Whitby, ON are hiring for Events Assistant jobs?

Cities near Whitby, ON with the most Events Assistant job openings:

Events Assistant jobs near you
Infographic showing various Events Assistant job openings in Whitby, ON as of August 2026, with employment types broken down into 2% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Marketing and Events Coordinator

Venus

Toronto, ON

Full-time

Medical, Dental, Vision, Life

Posted 16 days ago

Job description

Title: Marketing and Events Coordinator

Reporting to Senior Director, Global Marketing

Location: Toronto, Ontario, Canada





We have an exciting opportunity for an enthusiastic, results-driven and performance-driven Marketing and Events Coordinator to join our growing team! Reporting to the Senior Director, Global Marketing, the Marketing and Events Coordinator will be based in the Toronto office and will be responsible for supporting the Global Marketing department in organizing and planning events of all sizes, building sales and customer support tools and overall branding/ events administration to drive brand recognition and sales.





Responsibilities


Marketing Operations:

  • Assist in marketing execution, including printed and digital marketing assets, social media seasonal campaigns, translations, and launch plans.
  • Ensure compliance of all marketing materials through Regulatory Affairs approval system.
  • Manage B2B and B2C marketing assets on sales enablement tool (Paperflite) and customer platforms (E-store portal)
  • Ensure the physical availability and inventory of all printed marketing materials in both U.S. and Canadian warehouses.



Events Management:

  • Manage all aspects of event planning for trade shows, brand events (regional symposiums, product launches, media/pr day), customer and prospect sales events (dinners & demo days), and internal company events (NSM).
  • Handle end-to-end logistics, including registration, booth build-up, trade show services, shipping and tracking of devices and materials, and coordination of guest speakers and staff travel and accommodations.
  • Provide creative direction to the design team for event materials such as booth design, invitations, and digital/ printed collateral.
  • Manage presentation decks of guest speakers for events.
  • Work with brand and digital team on promotional activities including e-Blasts, landing pages, and online/offline marketing tactics for events.
  • Intake and manage event-related requests from various departments, identifying opportunities to support sales and enhance brand recognition.
  • Develop and manage event budgets, ensuring fiscal responsibility and maximum efficiency.
  • Post-event reporting, including metrics, success measures, and ROI analysis.





Qualifications

  • Degree or Diploma in Marketing, or related/equivalent experience.
  • Minimum 2 years of experience managing and coordinating tradeshows and large scale corporate events.
  • Experience with managing multiple events simultaneously with a strong competencies in planning, executing, and reporting.
  • Proven ability to develop and maintain professional relationships with external and internal stakeholders.
  • Strong negotiation experience with suppliers, caterers, venues and partnership; vendor contact list considered a bonus.
  • Demonstrated ability to work collaboratively in a team.
  • Ability to work in a high volume and high-pressure environment.
  • High attention to detail with excellent organizational skills
  • Strong verbal and written communication skills.
  • Strong financial management skills.
  • Excellent computer skills, especially proficient with Microsoft suites (Excel, Powerpoint, Word), along with capability in using AI tools critically.
  • Knowledge of CRM platforms (Salesforce, Hubspot) and ERP system (Priority).
  • Familiarity with design tools such as Canva; Adobe Illustrator/InDesign considered a bonus.
  • Familiarity with the medical aesthetics industry is considered an asset.
  • Multilingual (Spanish, French, etc) considered a bonus.


Compensation

  • Base salary range: $75,000.00 - $80,000.00
  • Benefits: Comprehensive package starting on Day 1, covering medical, dental, vision, life insurance, and a RRSP match, among other benefits.


What you will be part of - our Venus Culture

Venus believes in pushing boundaries while embracing creativity and innovation. Our employees are a critical part of our company's performance and are at the core of its success. At Venus, we rely on our employees, customers, and network of industry professionals around the world to continuously improve and Deliver the Promise. In order to do that, we ensure that everyone operates with the same values and vision. At Venus, we promise to give you Endless Opportunities, allow you to Foster Innovation and be part of Delivering a Best-In-Class Offering.

Venus is an equal opportunity employer committed to diversity and inclusion. We welcome applications from all qualified individuals. Venus is committed to accommodating persons with disabilities. Accommodation is available on request for qualified candidates during each stage of the recruitment process. We may use artificial intelligence (Al) tools to support parts of the hiring process.



About Venus Concept

Venus Concept is an innovative global medical aesthetic technology leader with a broad product portfolio of minimally invasive and non-invasive medical aesthetic and hair restoration technologies and reaches over 60 countries and 9 direct markets. Venus Concept's product portfolio consists of aesthetic device platforms, including Venus Versa, Venus Versa Pro, Venus Legacy, Venus Velocity, Venus Viva, Venus Glow, Venus Bliss, Venus Bliss MAX, Venus Epileve, Venus Viva MD and AI.ME. Venus Concept's hair restoration systems include NeoGraft and the ARTAS iX Robotic Hair Restoration system. Venus Concept is backed by Madryn Asset Management, a leading healthcare investment firm that provides capital to innovative growth-stage healthcare companies offering unique and transformative products and technologies.

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