Events Assistant Jobs in Berkeley, CA (NOW HIRING)

At the University of California, Berkeley, we are dedicated to fostering a community where everyone feels welcome and can thrive. Our culture of openness, freedom, and belonging make it a special place for students, faculty and staff.

As a world-leading institution, Berkeley is known for its academic and research excellence, public mission, diverse student body, and commitment to equity and social justice. Since our founding in 1868, we have driven innovation, creating global intellectual, economic and social value.

We are looking for applicants who reflect California's diversity and want to be part of an inclusive, equity-focused community that views education as a matter of social justice. Please consider whether your values align with our Guiding Values and Principles, Principles of Community, and Strategic Plan.

At UC Berkeley, we believe that learning is a fundamental part of working, and provide space for supportive colleague communities via numerous employee resource groups (staff organizations). Our goal is for everyone on the Berkeley campus to feel supported and equipped to realize their full potential. We actively support this by providing all of our full-time staff employees with at least 80 hours (10 days) of paid time per year to engage in professional development activities. Find out more about how you can grow your career at UC Berkeley.

Departmental Overview

UC Berkeley's Haas School of Business offers a unique opportunity to champion new ideas, collaborate across boundaries, and continually learn in a workplace committed to creating a welcoming environment for all. Our distinctive culture is captured within our four Defining Leadership Principles: Question the Status Quo, Confidence Without Attitude, Students Always, and Beyond Yourself. These principles distinguish Berkeley Haas as a unique environment, conducive to teamwork, collaboration, and career growth.

For more information about the Haas School of Business visit: https://haas.berkeley.edu/about/

The Haas School of Business embraces flexible working arrangements for its employees. Exact arrangements are determined in partnership with your supervisor to meet role responsibilities and department needs, and are subject to change.

Responsibilities

Using knowledge of department policies, services, resources, and personnel, as well as academic requirements and procedures, the Assistant Director of Events and Operations serves as a resource and provides information and advice to students and all other parties interested in matriculating through or interacting with the Haas Undergraduate Program. This role forwards non-routine inquiries to the appropriate resource, maintains knowledge of Undergraduate Program processes in order to provide back-up to other functions within the unit, as needed. Manages Travel & Entertainment process for staff professional development.

Involves a wide range of student affairs services, duties, and responsibilities for the Haas Undergraduate Program. Coordinates larger annual program events and other student affairs programming and activities. Supports the international and domestic case competition training program, working closely with the Director of Global Experience. Manages booking student travel & entertainment process, policies, and track budget through chartstring.

Provides assistance to the Assistant Dean, students and faculty in academic advising, recruitment, pre-admissions, student orientation and events and related student affairs services and programs.

Advises student leaders on event planning, room reservations and event policies in collaboration with the Student Affairs team. Responsible for managing and submitting all student signature and standard reservation requests and updating policies and guidelines as needed. Responsible for all student and staff reimbursement requests and processing.

Events and Operations:

• Develop efficiencies and processes to enhance the student experience and student affairs.
• Support and manage logistics and event planning related to Golden Bear Orientation, Welcome Activities, Cal Day, Haas Picnic, and other UGPO Signature events.
• Assist with international and domestic travel and lodging arrangements for student trips, as needed.
• Create and implement new and exciting extracurricular activities to enhance the student engagement and experience in collaboration with the Student Affairs team.
• Develop and maintain relationships including contract negotiations with vendors for student experience events, including food & beverage, hotels, etc.
• Continually evaluate quality and cost effectiveness of vendors and recommend changes to the UG Program Leadership Team.
• Tracks the UG Program Budget, making recommendations to the UG Program Leadership Team.
• Manages purchase order processing and related vendor activities.
• Manage all student and staff reimbursement and reconciliation processes.

General Operations and Program Office:

• Supports the internal and international case competition program, which includes serving as a contact to students, international partners, handling all travel logistics, reservations, implementation and related activities.
• Manages the travel and entertainment reimbursement process and risk management protocols.
• Respond to inquiries from students, faculty, UG program staff, and other campus offices regarding program requirements and requests for assistance.
• Communicate regularly with students and faculty regarding program updates, events, scheduling, and other matters of importance.

Student Affairs:

• As part of the Student Affairs team, serve as advisor and mentor to student leadership officers in their professional development. Actively engage with students and participate in student activities and events.
• Liaise with school and campus departments and service providers including Career Services, Facilities, Computing, Media Services, Alumni Relations, Marketing, Library, Registra