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Events Administrator Jobs in California (NOW HIRING)

PINX LLC

Sales Administator

San Leandro, CA · On-site

$25 - $30/hr

Sales Administrator EMPLOYER: Pinx Catering DEPARTMENT: Sales    REPORTS TO: Sales Manager ... Enter, maintain, and update client and event information in company systems. * Prepare proposals ...

University of San Francisco

Office Administrator

Orange, CA · On-site

$19.25 - $26.50/hr

This individual will also assist with admission and enrollment services for students and their families, as well as event coordination. The Orange County Campus Office Administrator reports to both ...

Ultimate LLC

Sr. Office Administrator/Event Planner

Milpitas, CA · On-site

$20.50 - $28.25/hr

Ultimate Staffing is seeking a Sr. Office Administrator/Event Planner to join a client in Milpitas ... A large portion of this position will focus on planning company events. Based primarily in Milpitas ...

OSI Engineering

Office Administrator

Palo Alto, CA · On-site

$21.25 - $29.25/hr

Office Administrator We are a fast-growing, innovative technology company in Silicon Valley ... Event Coordination: Plan and coordinate company events, meetings, conferences, and other office ...

Ascend

HR Administrator

San Francisco, CA · On-site

$70K - $80K/yr

The HR Administrator will primarily focus on supporting the Human Resources team. With excellent ... Plan company events and meetings - summer and holiday parties and other team building events ...

Patria Church

Corona Campus Administrator

Corona, CA · On-site

$20/hr

The Campus Administrator at Patria Church oversees the development, implementation, and ongoing ... Maintain accurate records for volunteers, services, and events using approved church systems and ...

Motive Energy Inc

Used Rental Administrator

Anaheim, CA · On-site

$18.75 - $25.75/hr

The Used/Rental Administrator is responsible for supporting their supervisor and the department ... Receives requests from, and assigns rentals/loaners to, the Shop Department for Travel & Event ...

Lovisa

Payroll Administrator

Torrance, CA · On-site

$25.50 - $34.50/hr

The Payroll Administrator will be responsible for: * Setting up of new employees in time and ... Contributes positively and energetically to group meetings and company events * Provides an example ...

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Events Administrator information

See California salary details

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$34

How much do events administrator jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for events administrator in California is $22.16, according to ZipRecruiter salary data. Most workers in this role earn between $17.65 and $24.72 per hour, depending on experience, location, and employer.

What does an events administrator do?

An Events Administrator is responsible for organizing, coordinating, and supporting various aspects of events, such as conferences, meetings, or social gatherings. Their duties typically include managing event logistics, handling registrations, communicating with vendors and attendees, and ensuring all event details run smoothly. They work closely with other team members to ensure successful event execution and may also assist with budgeting, marketing, and post-event evaluations.

What are the key skills and qualifications needed to thrive as an events administrator, and why are they important?

To thrive as an Events Administrator, you need strong organizational skills, attention to detail, and experience in event planning or administration, often supported by a relevant degree or certification. Familiarity with event management software, budgeting tools, and online registration systems is commonly required. Excellent communication, problem-solving abilities, and time management are crucial soft skills for coordinating diverse stakeholders and managing multiple tasks. These skills ensure smooth event execution, enhance attendee experience, and minimize logistical issues.

What are the main challenges an events administrator faces when coordinating multiple events simultaneously?

As an Events Administrator, juggling several events at once can be challenging due to overlapping timelines, shifting priorities, and managing communication among various stakeholders. Staying organized with detailed schedules, clear documentation, and effective use of event management software is essential. You'll often need to adapt quickly to last-minute changes, coordinate with vendors and venues, and ensure that all team members are aligned to deliver successful events. Strong multitasking skills and proactive problem-solving are crucial for thriving in this dynamic environment.

What is the difference between Events Administrator vs Event Coordinator?

AspectEvents AdministratorEvent Coordinator
CredentialsTypically requires a relevant degree or certification in event management or hospitalityOften requires similar qualifications, with emphasis on organizational skills
Work EnvironmentOffice-based with occasional site visits for event setupHands-on, on-site during events and planning phases
Employer & Industry UsageUsed across corporate, non-profit, and hospitality sectorsCommonly employed in event planning companies, hotels, and corporate events

While both roles involve event planning and coordination, the Events Administrator primarily handles administrative tasks, scheduling, and logistics from an office setting. The Event Coordinator is more involved in on-site event execution and client interaction. Understanding these differences helps in choosing the right career path or job search focus.

What are popular job titles related to Events Administrator jobs in California?

For Events Administrator jobs in California, the most frequently searched job titles are:

What job categories do people searching Events Administrator jobs in California look for?

The top searched job categories for Events Administrator jobs in California are:

Events Administrator jobs near you
Infographic showing various Events Administrator job openings in California as of August 2026, with employment types broken down into 1% As Needed, 81% Full Time, 16% Part Time, 1% Temporary, and 1% Contract. Highlights an 89% Physical, 3% Hybrid, and 8% Remote job distribution, with an average salary of $46,103 per year, or $22.2 per hour.

Sales Administator

PINX LLC

San Leandro, CA • On-site

$25 - $30/hr

Full-time

Posted 13 days ago

Job description


JOB TITLE: Sales Administrator

EMPLOYER: Pinx Catering

DEPARTMENT: Sales   

REPORTS TO: Sales Manager/Assistant Sales Manager


SUMMARY: As a Sales Administrator, you will be responsible for managing various administrative tasks to support our sales team and ensure the smooth operation of our sales processes.

About the Role 

Pinx Catering is seeking a highly organized, personable, and detail-oriented Sales Administrator to support our catering sales team and help deliver an exceptional client experience from initial inquiry through event completion.

This role is ideal for someone who thrives in a fast-paced environment, enjoys working with people, and can confidently balance multiple priorities while maintaining accuracy and professionalism.

Key Responsibilities

  • Support the sales team with day-to-day administrative and organizational needs.

  • Respond to incoming catering inquiries by phone, email, and other communication channels.

  • Enter, maintain, and update client and event information in company systems.

  • Prepare proposals, estimates, contracts, invoices, and other client-facing documents.

  • Coordinate with clients, sales managers, event staff, and operations to ensure accurate event details.

  • Track leads, follow-ups, proposals, bookings, and sales activity.

  • Schedule tastings, meetings, site visits, and other client appointments.

  • Assist with menu selections, event details, guest counts, timelines, and special requests.

  • Follow up with prospective clients and help move qualified leads through the sales process.

  • Maintain organized digital files and accurate records.

  • Assist with event calendars, sales reports, and other administrative projects.

  • Provide excellent customer service and represent Pinx Catering with a warm, professional attitude.

  • Support the team during busy periods, including evenings or weekends when needed. 

Qualifications

  • 1–3 years of administrative, sales support, hospitality, catering, or customer service experience preferred.

  • Excellent organizational and time-management skills.

  • Strong written and verbal communication skills.

  • Exceptional attention to detail and accuracy.

  • Comfortable managing multiple projects and deadlines simultaneously.

  • Proficient with email, Microsoft Office/Google Workspace, and basic computer systems.

  • Experience with CRM, catering, event-management, or scheduling software is a plus.

  • Professional, positive, and solutions-oriented approach.

  • Ability to work independently while collaborating effectively with a team.

  • Hospitality or catering experience is highly desirable.

What Success Looks Like

The successful Sales Administrator keeps the sales team organized, ensures client information is accurate and up to date, follows through on details, and helps every client interaction feel seamless and professional.

The above is intended to describe the general content of and requirements for the performance of this job.  It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements.  Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.