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Events Administrative Assistant Jobs in Reston, VA

CVW Event Productions

Be Seen First

Administrative Assistant

Chantilly, VA · On-site

$45K/yr

CVW Event Productions is seeking a highly organized and detail-oriented Administrative Assistant to support our Vice President of Visual Design. This role is responsible for managing daily ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$18.50 - $25/hr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Participate in meetings and events: may serve as recorder and may present position related ...

The Park at 14th

Administrative Assistant

Washington, DC · On-site

$60K/yr

Administrative Assistant (Onsite - Washington, DC) We are looking for a highly organized, detail ... Coordinate meetings, events, and employee activities, ensuring all logistics are handled smoothly.

VTG

Administrative Assistant

Chantilly, VA · On-site

$85K - $110K/yr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Participate in meetings and events: may serve as recorder and may present position related ...

VTG

Administrative Assistant

Chantilly, VA

$85K - $110K/yr

The nature of Administrative Assistant work varies from transactional in nature and requires ... Participate in meetings and events: may serve as recorder and may present position related ...

VTG

Administrative Assistant

Chantilly, VA · On-site

$18.50 - $25/hr

The Administrative Assistant position performs a variety of administrative duties providing mission ... Participate in meetings and events: may serve as recorder and may present position related ...

FBR & Co.

Administrative Assistant

Arlington, VA

$20.50 - $27.75/hr

Administrative Assistant Company Overview - B. Riley FBR B. Riley FBR, Inc. is a leading investment ... Coordinate meetings, conference calls, and other executive events • Coordinate travel ...

Turn2Partners

Administrative Assistant

VA · On-site

$25 - $35/hr

... events, and occasional errands • Maintain employee access, parking, and workplace requests • Handle administrative tasks and sensitive information professionally Core Tech & Skills: • 5+ years ...

ROCS

Administrative Assistant

Fairfax, VA · On-site

$22 - $25/hr

Schedule client appointments, Zoom meetings, and office events. * Maintain client records and office filing systems. * Assist advisors with reports, paperwork, and administrative support.

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Events Administrative Assistant information

See Reston, VA salary details

$12

$22

$32

How much do events administrative assistant jobs pay per hour?

As of Aug 13, 2026, the average hourly pay for events administrative assistant in Reston, VA is $22.79, according to ZipRecruiter salary data. Most workers in this role earn between $19.52 and $26.25 per hour, depending on experience, location, and employer.

What is an events administrative assistant?

Events Administrative Assistants are professionals who provide organizational and clerical support to event planning teams. Their responsibilities typically include managing schedules, coordinating logistics, handling correspondence, preparing event materials, and assisting with on-site event execution. They play a crucial role in ensuring events run smoothly by managing details behind the scenes and supporting event planners with various administrative tasks.

What skills and qualifications are needed to be an events administrative assistant?

To thrive as an Events Administrative Assistant, you need strong organizational abilities, attention to detail, and proficiency in office administration, often supported by a relevant diploma or experience. Familiarity with event management software, standard office suites (like Microsoft Office), and scheduling tools is typically required. Excellent communication, multitasking, and problem-solving skills help you coordinate logistics and work effectively with vendors, clients, and team members. These skills ensure seamless event planning and execution, contributing to successful events and satisfied stakeholders.

What are common challenges faced by events administrative assistants during event planning and execution?

Events Administrative Assistants often encounter challenges such as managing tight deadlines, coordinating multiple vendors, and ensuring effective communication among team members. Balancing last-minute changes and unexpected issues, like scheduling conflicts or logistical hiccups, is also common. Staying organized and maintaining attention to detail are essential, as even small oversights can impact the success of an event. Building strong relationships with colleagues and vendors helps to address these challenges efficiently.

What is the difference between Events Administrative Assistant vs Event Coordinator?

AspectEvents Administrative AssistantEvent Coordinator
Primary RoleProvides administrative support for event planning and executionManages overall event planning, logistics, and execution
Required SkillsOrganizational, communication, basic schedulingProject management, vendor coordination, budgeting
Work EnvironmentOffice setting, supporting event teamsOn-site during events, client-facing
Common EmployersEvent planning firms, corporate event departmentsEvent planning companies, corporate clients

The main difference is that an Events Administrative Assistant focuses on supporting the event team with administrative tasks, while an Event Coordinator manages the entire event planning process. The Administrative Assistant handles scheduling, correspondence, and documentation, whereas the Coordinator oversees logistics, vendor relations, and on-site management.

What are popular job titles related to Events Administrative Assistant jobs in Reston, VA? For Events Administrative Assistant jobs in Reston, VA, the most frequently searched job titles are:
What job categories do people searching Events Administrative Assistant jobs in Reston, VA look for? The top searched job categories for Events Administrative Assistant jobs in Reston, VA are:
What cities near Reston, VA are hiring for Events Administrative Assistant jobs? Cities near Reston, VA with the most Events Administrative Assistant job openings:
Events Administrative Assistant jobs near you
Infographic showing various Events Administrative Assistant job openings in Reston, VA as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 21% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $47,412 per year, or $22.8 per hour.

Administrative Assistant

CVW Event Productions

Chantilly, VA • On-site

$45K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 2 days ago

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Job description

CVW Event Productions is seeking a highly organized and detail-oriented Administrative Assistant to support our Vice President of Visual Design. This role is responsible for managing daily administrative functions, coordinating schedules and communications, and helping ensure priorities, projects, and deadlines remain organized and on track.

The Administrative Assistant will support both the operational and business development activities of the Vice President of Visual Design. This role serves as a central point of coordination for scheduling, communications, project administration, client correspondence, and workflow management, helping ensure priorities remain organized and initiatives move forward efficiently.

The ideal candidate is a strong communicator with experience in office administration, calendar management, and task coordination. They are comfortable working with technology, automations, and business systems to improve efficiency and streamline workflows. Success in this role requires exceptional organizational skills, discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment.

This is a full-time position working Monday through Friday, 9:00 AM – 5:00 PM. Occasional overtime may be required based on business needs.

Key Responsibilities

Executive & Administrative Support

  • Manage and maintain the Vice President's calendar, scheduling meetings, appointments, and travel as needed.
  • Monitor and organize email communications, prioritizing messages and assisting with correspondence.
  • Prepare daily email and schedule recaps to ensure priorities and action items are clearly identified.
  • Create, maintain, and track task lists, reminders, and project follow-ups.
  • Coordinate internal and external meetings, including agendas, notes, and action items when requested.
  • Serve as a key point of communication between the Vice President and internal team members.

Organization & Workflow Management

  • Maintain organized systems for documents, files, project information, and department resources.
  • Utilize software tools, automations, and workflow systems to improve communication and operational efficiency.
  • Assist in tracking deadlines, deliverables, and ongoing departmental initiatives.
  • Support process documentation and administrative workflow improvements.
  • Identify opportunities to improve efficiency through technology and automation.

Business Development & Client Support

  • Assist the Vice President of Visual Design with business development initiatives and client outreach efforts.
  • Draft, coordinate, and manage correspondence with prospective and existing clients on behalf of the Vice President.
  • Track client communications, follow-up items, and business development activities to ensure timely responses and engagement.
  • Schedule client meetings, site visits, discovery calls, and networking opportunities.
  • Prepare meeting materials, presentations, proposals, and supporting documentation for client-facing engagements.
  • Maintain organized records of client interactions, proposals, and related business development documents.
  • Support the coordination of industry events, conferences, and relationship-building activities.

Event & Project Support

  • Coordinate administrative logistics related to event travel and onsite operations.
  • Organize and distribute project documentation and event-related materials.
  • Collaborate with the Operational team on communications regarding schedules, logistics, and operational updates.
  • Arrange meals, reservations, and other administrative needs for onsite event teams when required.
  • Assist with travel planning and related administrative coordination.
  • Support the Vice President in preparing for site visits, client meetings, and event-related responsibilities.

Financial & Reporting Support

  • Track and reconcile business expenses.
  • Organize receipts, expense reports, and supporting documentation.
  • Maintain administrative records and reporting as needed.
  • Assist with budget tracking and administrative reporting functions.

Qualifications

Required

  • 2+ years of administrative, office coordination, executive support, or project coordination experience.
  • Excellent organizational and time-management skills.
  • Strong written and verbal communication abilities.
  • High level of attention to detail and accuracy.
  • Proficiency with Google Workspace applications (Calendar, Docs, Sheets, Slides)
  • Ability to handle confidential information professionally.
  • Ability to manage multiple priorities with minimal supervision.
  • Strong comfort with technology and digital business tools.

Preferred

  • Experience supporting managers, department leaders, or executives.
  • Experience with project management software, CRM systems, scheduling platforms, or workflow tools.
  • Familiarity with business automation tools and process improvement initiatives.
  • Experience in event production or planning
  • Experience supporting business development or client-facing teams.


Key Attributes

  • Highly organized and proactive.
  • Technically savvy and eager to learn new systems.
  • Strong problem-solving and critical-thinking abilities.
  • Professional, dependable, and trustworthy.
  • Adaptable in a fast-paced environment.
  • Service-oriented with a collaborative mindset.
  • Able to anticipate needs and take initiative without constant direction.

Physical & Work Requirements

  • Primarily office-based work environment, will also be working on event sites so comfortable with transportation into DC and the surrounding areas.
  • Ability to sit, stand, and work at a computer for extended periods.
  • Adaptable to work on event sites with unpredictable environment.
  • Occasional overtime may be required based on event schedules, travel requirements, and business demands.

Company Description

Founded in the summer of 1981, CVW Event Productions, formerly Creative Video of Washington, is a full service live event audio-visual production company based in Chantilly, VA. Producing live events large and small for 40 years, CVW is one of the most well respected A/V production companies in the region. CVW is a preferred vendor in DC's most sought after venues and hotels. CVW is focused on delivering inspiring events through innovative technology and attention to detail.

CVW Event Productions is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, veteran status or any other protected status.