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Event Software Jobs in Florida (NOW HIRING)

Invited

Event Sales Director

Clearwater, FL

Utilize sales management tools and software, such as Cater Pro and Power BI, to track sales performance and manage event data About You: Required * High school diploma or equivalent. * A minimum of 3 ...

Invited Clubs

Event Sales Director

Tampa, FL

Utilize sales management tools and software, such as Cater Pro and Power BI, to track sales performance and manage event data About You: Required * High school diploma or equivalent. * A minimum of 3 ...

Dr. Phillips Center

Manager, Event Services

Orlando, FL · On-site

Event Industry Software knowledge (Momentus Elite, Tripleseat and Social Tables a plus). * Ability to plan, prioritize, organize and multi-task in a fast-paced environment. * Creative problem-solving ...

ClubCorp

Event Sales Director

Tampa, FL · On-site

Utilize sales management tools and software, such as Cater Pro and Power BI, to track sales performance and manage event data About You: Required * High school diploma or equivalent. * A minimum of 3 ...

drphillips

Event Industry Software knowledge (Momentus Elite, Tripleseat and Social Tables a plus). * Ability to plan, prioritize, organize and multi-task in a fast-paced environment. * Creative problem-solving ...

LM Restaurants

EVENTS COORDINATOR

Pompano Beach, FL · On-site

$18 - $25/hr

Meet with clients to finalize event details (menu, floorplans, timelines) and communicate all ... Working knowledge of Tripleseat software preferred Apply today. Join us and be a part of making a ...

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Event Software information

What are the key skills and qualifications needed to thrive as an event software specialist?

To thrive as an Event Software Specialist, you need expertise in event management processes, strong IT skills, and a relevant degree or experience in software support. Familiarity with popular event management platforms (like Cvent or Eventbrite), CRM systems, and troubleshooting methodologies is often necessary. Exceptional communication, problem-solving abilities, and customer service orientation help specialists effectively support event organizers and attendees. These skills ensure smooth event operations, high user satisfaction, and quick resolution of technical issues.

What is event software?

Event software refers to digital tools or platforms designed to help plan, manage, and execute events such as conferences, meetings, trade shows, or virtual gatherings. These solutions often provide features like online registration, ticketing, scheduling, attendee engagement, analytics, and virtual event hosting. By automating many tasks and centralizing information, event software streamlines the event planning process and enhances the attendee experience. It can be used by event organizers, venues, or businesses to improve efficiency and track event success.

How does an event software specialist typically collaborate with event planners and other teams during the planning process?

Event Software Specialists work closely with event planners, marketing teams, and technical staff to ensure seamless integration and operation of event management platforms. They are often responsible for customizing software to meet specific event needs, providing training for users, and troubleshooting technical issues as they arise. Regular communication with stakeholders is essential to gather requirements and provide updates, making collaboration and adaptability key aspects of the role. This teamwork helps deliver successful events and ensures that the technology supports all event objectives.

What is the difference between Event Software vs Event Coordinator?

AspectEvent SoftwareEvent Coordinator
CredentialsNone required, often familiarity with software toolsEvent planning certifications or experience
Work EnvironmentOffice-based, software training, remote optionsOn-site event venues, client meetings
Industry UsageUsed across event planning, marketing, hospitalityDirectly manages event execution
Primary FocusManaging event logistics through softwarePlanning and coordinating events manually

Event Software and Event Coordinators work closely in the event industry. While Event Software involves using digital tools to streamline planning and management, Event Coordinators handle the hands-on organization of events. Both roles are essential, with software supporting the coordinator's tasks to ensure successful event execution.

What are popular job titles related to Event Software jobs in Florida? For Event Software jobs in Florida, the most frequently searched job titles are:
What job categories do people searching Event Software jobs in Florida look for? The top searched job categories for Event Software jobs in Florida are:
What cities in Florida are hiring for Event Software jobs? Cities in Florida with the most Event Software job openings:
Event Software jobs near you
Infographic showing various Event Software job openings in Florida as of August 2026, with employment types broken down into 88% Full Time, 8% Part Time, and 4% Contract. Highlights an 88% Physical, 3% Hybrid, and 9% Remote job distribution.

Conference-Event Planner III

University of Florida

Gainesville, FL • On-site

$55K - $65K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Re-posted 22 days ago

University Of Florida rating

7.2

Company rating: 7.2 out of 10

Based on 108 frontline employees who took The Breakroom Quiz

383rd of 616 rated colleges and universities

Job description

Conference-Event Planner III
Job no: 540852
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Recreation/Event Services
Department:32010900 - PH-EVENT AND CEREMONY
Classification Title:
Conference-Event Planner III
Classification Minimum Requirements:
A bachelor's degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college course work may substitute at an equivalent rate for the required experience
Job Description:
The College of Pharmacy is recruiting for a Conference & Event Planner III to serve as a full-service event professional responsible for planning, coordinating, executing, evaluating, and continuously improving conferences, meetings, ceremonies, symposia, donor engagement events, alumni events, student programming, faculty and staff recognition events, and special initiatives in support of the University of Florida College of Pharmacy.
This position serves as a strategic partner to college stakeholders by delivering exceptional event experiences, maintaining strong operational standards, and utilizing data-driven practices to evaluate event outcomes and identify opportunities for continuous improvement.
The Conference & Event Planner III works collaboratively with college leadership, faculty, staff, students, alumni, donors, vendors, and institutional partners to ensure events support the mission and strategic priorities of the college.
The position operates in a highly dynamic environment requiring flexibility, responsiveness, independent decision-making, and excellent stakeholder relationship management.
Duties include:
  • Event Planning & Coordination
    • Manager assigned events through the full event lifecycle
    • Conduct stakeholder intake meetings and planning consultations
    • Coordinate venue selection, catering, hotel contracts, transportation, registration, security, audiovisual support, parking, signage, and event logistics
    • Utilize Smartsheet to manage event planning workspaces and stakeholder collaboration
    • Oversees and directs on-site execution including set-up and break-down
    • Participate in planning meetings and provide recommendations regarding event strategy and implementation
    • Ensure event compliance with UF policies and ADA requirements
    • Develop event-specific communication and execution plans

  • Event Execution & Operation Support
    • Serve as on-site lead or support planner during assigned events
    • Coordinate event setup, execution and breakdown activities
    • Manage vendors, volunteers, speakers, attendees, and event logistics
    • Troubleshoot operational issues in real time
    • Ensure professional and consistent delivery of the attendee experience
    • Participant in post-event closeout activities
  • Stakeholder Engagement & Communication
    • Serve as primary point of contact for assigned stakeholders
    • Collaboration with Conference/Event Manager to create and disburse marketing and communication materials for all College of Pharmacy Events with utilization of basic graphic design software, such as Canva
    • Facilitate planning meetings and prepare meeting agendas, action items and summaries
    • Process event contracts by working with the UF Procurement office
    • Maintain regular communication throughout the event lifecycle
    • Establish and maintain vendor communications and relationships
    • Collaborate with Communications, Development, Alumni Affairs, Student Affairs, Academic Departments and Dean's Office stakeholders
    • Provide insight and recommendations on maintaining and updating the operations and procedure manual for the events office, which will align with the policies of all operating partners such as the COP Fiscal Office, UF Procurement Office, UF Physical Plant Office, UF Transportation and Parking Services, UF Business Affairs, and UF Police Department
    • Coordinate event marketing materials, invitations, and registration communications
  • Event Analytics, Assessment & Continuous Improvement
    • Administer event stakeholder surveys and collect feedback
    • Analyze post-event survey results
    • Participate in annual event portfolio reviews
    • Document lessons learned and recommendations
    • Identify opportunities to improve event planning processes and stakeholder experiences
    • Support development of event performance dashboards and reports
  • Smartsheet, Dashboard & Data Management
    • Maintain event records and planning documentation within Smartsheet
    • Support development and maintenance of event dashboards
    • Manage event registration data and reporting
    • Maintain event templates, planning checklists and standard operating procedures
    • Ensure event information and records and organized and accessible
  • Fiscal & Administration Support
    • Coordinate purchasing and procurement requests
    • Process contracts, invoices, and fiscal documentation
    • Track event budgets and expenditures
    • Ensure compliance with UF financial policies and procedures
    • Maintain event files and records in accordance with college requirement
    • Maintain events calendar and shared email inbox for ease of access to relevant event information

Expected Salary:
$55,000-$65,000 commensurate with education and experience.
Employment Benefits include:
Health Insurance: UF participates in state- and university-sponsored benefits programs for individuals, families and domestic partners, and offers voluntary insurance that includes vision, dental, long-term disability and more.
Retirement Options: Attractive options include Florida Retirement System Pension Plan, State University System Optional Retirement Program, Florida Retirement System Investment Plan, and Voluntary Retirement Savings Plan.
Leave: UF Faculty and Staff enjoy a generous paid leave plan as well as access to a sick-leave pool, maternity/paternity leave, and leave payouts.
To learn more visit: hr.ufl.edu/benefits
Required Qualifications:
A bachelor's degree in an appropriate area of specialization and three years of appropriate experience; or a high school diploma and seven years of appropriate experience. Appropriate college course work may substitute at an equivalent rate for the required experience.
A valid driver's license is required.
Preferred:
  • Higher education event management experience
  • Experience managing conferences, meetings, special events, and symposia
  • Strong stakeholder engagement skills
  • Smartsheet experience
  • Dashboard development and reporting experience
  • Experience administering surveys and analyzing results
  • Experience with event registration platforms (i.e., Cvent)
  • Budget and financial management experience
  • Project management experience
  • Knowledge of process improvement methodologies
  • Canva and event communication design experience
  • Excellent written and verbal communication skills

Special Instructions to Applicants:
To be considered, you must upload your cover letter, resume, and list of three professional references.
Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Health Assessment Required:No
Advertised: 06 Aug 2026 Eastern Daylight Time
Applications close: 20 Aug 2026 Eastern Daylight Time
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About University of Florida

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The University of Florida is one of the top ranked public universities in the United States (ranked top 5 amongst public universities in 2023 US news and world report). It is one of only a few comprehensive universities, having medical, veterinary, dental, nursing, public health, and engineering disciplines all co-localized on the same, contiguous campus to facilitate interdisciplinary collaboration. Gainesville is located in the northern region of Florida, within 1-1.5 hours of each coast, and just 1.5-2 hours to Orlando and Tampa. It is a small to medium-sized city with a low cost of living, excellent public and private schools, and southern hospitality. While Gainesville is widely recognized as the home of the Gators, it is quickly becoming known as a center for innovation and a place with a lifestyle that's comfortable for families, yet attractive for young professionals.

Industry

Colleges, universities, and professional schools

Company size

5,001 - 10,000 Employees

Headquarters location

Gainesville, FL, US

Year founded

1853

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