Plan and coordinate logistics for in-person, hybrid, and virtual events Manage venues, vendors, shipping, setup, breakdown, and on-site operations Support exhibit design, booth deployment, and ...
Plan and coordinate logistics for in-person, hybrid, and virtual events Manage venues, vendors, shipping, setup, breakdown, and on-site operations Support exhibit design, booth deployment, and ...
Key Responsibilities • Plan and coordinate logistics for in-person, hybrid, and virtual events • Manage venues, vendors, shipping, setup, breakdown, and on-site operations • Support exhibit ...
Quick apply
Key Responsibilities • Plan and coordinate logistics for in-person, hybrid, and virtual events • Manage venues, vendors, shipping, setup, breakdown, and on-site operations • Support exhibit ...
Housekeeping and Events Setup (Part Time)
Arlington, VA · On-site
$16 - $20.50/hr
Setup and breakdown of tables, chairs, and other equipment for events. Perform other duties as required. Work ethic will include excellent cleaning skills, quality controls, and teamwork. The ...
Housekeeping and Events Setup (Part Time)
Arlington, VA · On-site
$16 - $20.50/hr
Setup and breakdown of tables, chairs, and other equipment for events. Perform other duties as required. Work ethic will include excellent cleaning skills, quality controls, and teamwork. The ...
Operations Crew Member Part-Time
Hampton, VA · On-site
$10.50 - $13.75/hr
... for events at the facility. Most work is performed in public spaces with exposure to the general ... Perform setup, breakdown, and changeover tasks as needed. * Participate in all aspects of the ...
Operations Crew Member Part-Time
Hampton, VA · On-site
$10.50 - $13.75/hr
... for events at the facility. Most work is performed in public spaces with exposure to the general ... Perform setup, breakdown, and changeover tasks as needed. * Participate in all aspects of the ...
... for events at the facility. Most work is performed in public spaces with exposure to the general ... Perform setup, breakdown, and changeover tasks as needed. * Participate in all aspects of the ...
... for events at the facility. Most work is performed in public spaces with exposure to the general ... Perform setup, breakdown, and changeover tasks as needed. * Participate in all aspects of the ...
... for events at the facility. Most work is performed in public spaces with exposure to the general ... Perform setup, breakdown, and changeover tasks as needed. * Participate in all aspects of the ...
... for events at the facility. Most work is performed in public spaces with exposure to the general ... Perform setup, breakdown, and changeover tasks as needed. * Participate in all aspects of the ...
Banquet Houseperson
Irvington, VA · On-site
$14.25 - $18.25/hr
The Banquet Houseperson plays a vital role in the successful execution of events by managing the setup, breakdown, and resetting of all banquet spaces. Working closely with the Banquet Manager and ...
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Banquet Houseperson
Irvington, VA · On-site
$14.25 - $18.25/hr
The Banquet Houseperson plays a vital role in the successful execution of events by managing the setup, breakdown, and resetting of all banquet spaces. Working closely with the Banquet Manager and ...
Marketing Events Coordinator
Norfolk, VA · On-site
Oversee on-site execution, including event setup, breakdown, staffing coordination, and real-time troubleshooting * Anticipate operational or guest service needs and proactively resolve issues to ...
Marketing Events Coordinator
Norfolk, VA · On-site
Oversee on-site execution, including event setup, breakdown, staffing coordination, and real-time troubleshooting * Anticipate operational or guest service needs and proactively resolve issues to ...
Oversee on‑site execution, including event setup, breakdown, staffing coordination, and real‑time troubleshooting * Anticipate operational or guest service needs and proactively resolve issues to ...
Oversee on‑site execution, including event setup, breakdown, staffing coordination, and real‑time troubleshooting * Anticipate operational or guest service needs and proactively resolve issues to ...
Oversee onsite execution, including event setup, breakdown, staffing coordination, and realtime troubleshooting * Anticipate operational or guest service needs and proactively resolve issues to ...
Oversee onsite execution, including event setup, breakdown, staffing coordination, and realtime troubleshooting * Anticipate operational or guest service needs and proactively resolve issues to ...
Entry Level Event Assistant
Bon Air, VA · On-site
$35K - $55K/yr
Event Planning & Execution: Assist with organizing and executing live events, ensuring smooth setup, breakdown, and effective attendee management. * Brand Representation: Represent the company at ...
Quick apply
Entry Level Event Assistant
Bon Air, VA · On-site
$35K - $55K/yr
Event Planning & Execution: Assist with organizing and executing live events, ensuring smooth setup, breakdown, and effective attendee management. * Brand Representation: Represent the company at ...
Seasonal Event Staff (Part-Time)
Norfolk, VA · On-site
$14.50 - $19.25/hr
... setup and breakdown, including signage, equipment, and hospitality areas. * Greet and direct players, families, and spectators during events. * Support player check-in, match logistics, and ...
Seasonal Event Staff (Part-Time)
Norfolk, VA · On-site
$14.50 - $19.25/hr
... setup and breakdown, including signage, equipment, and hospitality areas. * Greet and direct players, families, and spectators during events. * Support player check-in, match logistics, and ...
... setup and breakdown, including signage, equipment, and hospitality areas. * Greet and direct players, families, and spectators during events. * Support player check-in, match logistics, and ...
... setup and breakdown, including signage, equipment, and hospitality areas. * Greet and direct players, families, and spectators during events. * Support player check-in, match logistics, and ...
Seasonal Event Staff (Part-Time)
$14.50 - $19.25/hr
... setup and breakdown, including signage, equipment, and hospitality areas. * Greet and direct players, families, and spectators during events. * Support player check-in, match logistics, and ...
Seasonal Event Staff (Part-Time)
$14.50 - $19.25/hr
... setup and breakdown, including signage, equipment, and hospitality areas. * Greet and direct players, families, and spectators during events. * Support player check-in, match logistics, and ...
AV Event Tech Set Up
$31.25 - $40.87/hr
Job Summary The Audio Visual and Event Set-Up Technician is responsible for managing audio visual systems and supporting the setup and breakdown of meeting and event spaces at the client site. This ...
AV Event Tech Set Up
$31.25 - $40.87/hr
Job Summary The Audio Visual and Event Set-Up Technician is responsible for managing audio visual systems and supporting the setup and breakdown of meeting and event spaces at the client site. This ...
AV Event Tech Set Up
Arlington, VA · On-site
$31.25 - $40.87/hr
Job Summary The Audio Visual and Event Set-Up Technician is responsible for managing audio visual systems and supporting the setup and breakdown of meeting and event spaces at the client site. This ...
AV Event Tech Set Up
Arlington, VA · On-site
$31.25 - $40.87/hr
Job Summary The Audio Visual and Event Set-Up Technician is responsible for managing audio visual systems and supporting the setup and breakdown of meeting and event spaces at the client site. This ...
... setup, breakdown, and on-site operations Support exhibit design, booth deployment, and inventory management Coordinate speakers, moderators, RSVPs, and event platforms Develop run-of-show documents ...
... setup, breakdown, and on-site operations Support exhibit design, booth deployment, and inventory management Coordinate speakers, moderators, RSVPs, and event platforms Develop run-of-show documents ...
Temporary Housekeeper
Arlington, VA · On-site
$16 - $20.50/hr
Setup and breakdown of tables, chairs, and other equipment for events. Perform other duties as required. Work ethic will include excellent cleaning skills, quality controls, and teamwork. The ...
Temporary Housekeeper
Arlington, VA · On-site
$16 - $20.50/hr
Setup and breakdown of tables, chairs, and other equipment for events. Perform other duties as required. Work ethic will include excellent cleaning skills, quality controls, and teamwork. The ...
... setup, breakdown, and on-site operations • Support exhibit design, booth deployment, and inventory management • Coordinate speakers, moderators, RSVPs, and event platforms • Develop run-of-show ...
Quick apply
... setup, breakdown, and on-site operations • Support exhibit design, booth deployment, and inventory management • Coordinate speakers, moderators, RSVPs, and event platforms • Develop run-of-show ...
Event Coordinator (USA)
Warrenton, VA · On-site
Provide on-site support at events, including setup, breakdown, and operational coordination Qualifications, Experience and Skills * 2-3 years of experience in event coordination, trade shows, or ...
Event Coordinator (USA)
Warrenton, VA · On-site
Provide on-site support at events, including setup, breakdown, and operational coordination Qualifications, Experience and Skills * 2-3 years of experience in event coordination, trade shows, or ...
Event Setup Breakdown Crew information
What is the difference between Event Setup Breakdown Crew vs Event Technician?
| Aspect | Event Setup Breakdown Crew | Event Technician |
|---|---|---|
| Credentials | None specific, may require general labor or safety certifications | Technical certifications or specialized training often required |
| Work Environment | Physical, on-site setup and breakdown at events | Technical support during events, troubleshooting, equipment operation |
| Employer & Industry Usage | Event planning companies, venues, production firms | Event production companies, AV firms, live event services |
The Event Setup Breakdown Crew primarily handles physical setup and breakdown tasks, focusing on labor-intensive activities. In contrast, Event Technicians often have technical skills to operate, troubleshoot, and maintain equipment during events. While both roles work in the event industry and may require safety certifications, the crew focuses on logistics and physical labor, whereas technicians handle technical operations.
What are the key skills and qualifications needed to thrive as an Event Setup Breakdown Crew member, and why are they important?
To thrive as an Event Setup Breakdown Crew member, you need physical stamina, attention to detail, and the ability to follow instructions, often with a high school diploma or equivalent. Familiarity with hand tools, basic audio/visual equipment, and sometimes forklift or rigging certifications are valuable for efficiency and safety. Strong teamwork, reliability, and effective communication help ensure smooth coordination under tight timelines. These skills and qualities are crucial for creating successful events and ensuring safe, timely transitions between event setups and teardowns.
What are Event Setup Breakdown Crew?
Event Setup Breakdown Crew are professionals responsible for preparing event spaces by setting up equipment, furniture, decorations, and staging as required for various events. They also handle the dismantling and removal of these items after the event concludes, ensuring the venue is returned to its original condition. Their role is vital for the smooth execution of meetings, conferences, weddings, concerts, and other gatherings. Crew members often work flexible hours, including early mornings, late nights, and weekends, depending on the event schedule.
What are some common challenges faced by Event Setup Breakdown Crew members, and how can they be managed?
Event Setup Breakdown Crew members often encounter tight timelines, heavy lifting, and the need to adapt to last-minute changes. Working efficiently under pressure is crucial, as events may require rapid transitions between setups. Clear communication with event coordinators and team members helps ensure everyone understands their tasks and deadlines. Utilizing proper lifting techniques and teamwork can also minimize physical strain and prevent injuries. Being proactive and flexible in addressing unexpected issues, such as missing equipment or layout changes, is key to success in this role.
What cities in Virginia are hiring for Event Setup Breakdown Crew jobs? Cities in Virginia with the most Event Setup Breakdown Crew job openings:
Full-time
Posted 7 days ago
Job description
CONTINGENT HIRE NOTICE: This position is a contingent hire. Employment is contingent upon EDJ Associates, Inc. receiving a contract/task order award from the National Science Foundation (NSF). This is a hybrid position requiring significant on-site support at NSF Headquarters and event locations.
Position Overview
Position Overview
This position supports the NSF Office of Legislative and Public Affairs (OLPA) under the Event Support Scope of Work. The Events Coordinator provides planning, logistics, coordination, and on-site execution support for high-profile meetings, conferences, exhibits, and outreach events.
Plan and coordinate logistics for in-person, hybrid, and virtual events
Manage venues, vendors, shipping, setup, breakdown, and on-site operations
Support exhibit design, booth deployment, and inventory management
Coordinate speakers, moderators, RSVPs, and event platforms
Develop run-of-show documents, timelines, and status reports
Ensure compliance with NSF branding and Section 508 requirements
Support travel coordination in accordance with Federal Travel Regulations
Provide on-site event support and ensure rapid issue identification and resolution during live events.
Manage and coordinate multiple large-scale and high-profile events concurrently, ensuring timelines, quality standards, and stakeholder expectations are met.
Respond to and fulfill quick-turnaround requests, including same-day or within-the-hour tasking, in support of event operations and leadership needs.
Recommend audience-appropriate offsite venues for nationwide outreach opportunities and reserve venues upon approval.
Recommend and implement engaging outreach formats, including but not limited to expo events, networking sessions, breakout sessions, and concurrent sessions.
Coordinate all building security requirements with the venue and NSF to ensure compliance with access, safety, and security protocols.
Oversee all logistical elements of assigned events, including coordination with venue staff to manage venue-related contracts (e.g., electrical, internet, rentals), signage and decor, shipping and receiving, and catering services.
Perform independent room setup and breakdown for smaller events and projects as required.
Provide pricing estimates and coordinate purchasing for signage and decor in collaboration with the NSF branding team.
Execute event setup, breakdown, and on-site support to ensure smooth event operations, including coordination with venue staff regarding special access, storage, and equipment handling during events.
Coordinate on-the-ground material, equipment, and product purchases with the designated OLPA onsite contact and submit all required documentation to the COR, OLPA contact, and Event Manager within one (1) business day following the event.
Manage venues, vendors, shipping, setup, breakdown, and on-site operations
Support exhibit design, booth deployment, and inventory management
Coordinate speakers, moderators, RSVPs, and event platforms
Develop run-of-show documents, timelines, and status reports
Ensure compliance with NSF branding and Section 508 requirements
Support travel coordination in accordance with Federal Travel Regulations
Provide on-site event support and ensure rapid issue identification and resolution during live events.
Manage and coordinate multiple large-scale and high-profile events concurrently, ensuring timelines, quality standards, and stakeholder expectations are met.
Respond to and fulfill quick-turnaround requests, including same-day or within-the-hour tasking, in support of event operations and leadership needs.
Recommend audience-appropriate offsite venues for nationwide outreach opportunities and reserve venues upon approval.
Recommend and implement engaging outreach formats, including but not limited to expo events, networking sessions, breakout sessions, and concurrent sessions.
Coordinate all building security requirements with the venue and NSF to ensure compliance with access, safety, and security protocols.
Oversee all logistical elements of assigned events, including coordination with venue staff to manage venue-related contracts (e.g., electrical, internet, rentals), signage and decor, shipping and receiving, and catering services.
Perform independent room setup and breakdown for smaller events and projects as required.
Provide pricing estimates and coordinate purchasing for signage and decor in collaboration with the NSF branding team.
Execute event setup, breakdown, and on-site support to ensure smooth event operations, including coordination with venue staff regarding special access, storage, and equipment handling during events.
Coordinate on-the-ground material, equipment, and product purchases with the designated OLPA onsite contact and submit all required documentation to the COR, OLPA contact, and Event Manager within one (1) business day following the event.
4+ years coordinating events, conferences, or exhibits
Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
Experience coordinating vendors, venues, and logistics
Ability to manage multiple high-visibility events simultaneously
Strong communication, organization, and problem-solving skills
Ability to lift and maneuver event equipment as required
Education and Experience
Bachelor's degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.
Proficiency with Microsoft Office Suite and event management platforms (e.g., Eventbrite)
Experience coordinating vendors, venues, and logistics
Ability to manage multiple high-visibility events simultaneously
Strong communication, organization, and problem-solving skills
Ability to lift and maneuver event equipment as required
Education and Experience
Bachelor's degree or equivalent professional experience required. Experience supporting federal agencies or large public-sector events preferred.
About Edj Associates
Sourced by ZipRecruiter
Industry
Convention and trade show organizers
Company size
11 - 50 Employees
Headquarters location
Herndon, VA, US
Year founded
1999