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Event Production Assistant Jobs in Addison, IL (NOW HIRING)

Quad

Executive Assistant

Chicago, IL · On-site

$69K - $90K/yr

General Purpose of Job The Executive Assistant is responsible for providing comprehensive ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Quad

Executive Assistant

Chicago, IL · On-site

$69K - $90K/yr

General Purpose of Job The Executive Assistant is responsible for providing comprehensive ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

Quad

Executive Assistant

Chicago, IL · On-site

$69K - $90K/yr

General Purpose of Job The Executive Assistant is responsible for providing comprehensive ... Experience managing audio and virtual event production is a plus. * Employees can be expected to be ...

EPLAY, Inc.

Chicago, IL: EPlay Event Staff

Chicago, IL · On-site

$13/hr

... * Assist with event setup, organization and clean-up * Display ability to promote and discuss EPlay products and services to interested potential customers, point them to more senior staff when ...

Wooddale Barbecue

Event Server

Wood Dale, IL · On-site

$15 - $20/hr

Actively participate in loading and unloading catering equipment and products. Set up and organize ... Serve food and beverages with a focus on presentation, timing, and guest satisfaction. Assist chefs ...

80Twenty

President

Mundelein, IL · On-site

If you understand the operational and creative realities of live event production in your bones, this is the seat where that experience connects delivery excellence to business performance. Equal ...

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Event Production Assistant information

See Addison, IL salary details

$11

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How much do event production assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for event production assistant in Addison, IL is $18.90, according to ZipRecruiter salary data. Most workers in this role earn between $15.43 and $20.00 per hour, depending on experience, location, and employer.

What is an event production assistant?

Event Production Assistants are support staff who help organize and execute events such as conferences, concerts, festivals, and corporate gatherings. They work under the direction of event producers or managers to ensure that all logistical aspects run smoothly, from setting up equipment and decorations to coordinating with vendors and assisting attendees. Their responsibilities can include handling registration, managing timelines, troubleshooting issues, and providing general support throughout the event. This role requires strong organizational skills, flexibility, and the ability to work well under pressure. Event Production Assistants are essential for ensuring the success of any event by handling behind-the-scenes tasks efficiently.

What are the key skills and qualifications needed to thrive as an event production assistant?

To thrive as an Event Production Assistant, you need strong organizational skills, attention to detail, and a background in event planning or a related field. Familiarity with event management software, audiovisual equipment, and logistics coordination tools is often required. Excellent communication, problem-solving abilities, and the capacity to work well under pressure are standout soft skills in this role. These competencies ensure smooth event execution, effective teamwork, and the ability to handle unexpected challenges in dynamic event environments.

What are the typical challenges faced by an event production assistant during the setup and execution of events?

Event Production Assistants often encounter challenges such as managing tight timelines, adapting to last-minute changes, and ensuring all equipment and materials are in the right place at the right time. They must remain flexible, communicate effectively with vendors, staff, and clients, and quickly troubleshoot unexpected issues on site. The fast-paced environment requires strong organizational skills, teamwork, and the ability to stay calm under pressure, especially when working long hours or handling multiple tasks simultaneously.

What is the difference between Event Production Assistant vs Event Coordinator?

AspectEvent Production AssistantEvent Coordinator
ResponsibilitiesAssist with setup, logistics, and technical support during eventsPlan, organize, and oversee all event details from start to finish
Required SkillsBasic technical knowledge, organization, communicationProject management, vendor coordination, client communication
Work EnvironmentEvent venues, production sites, backstage areasOff-site planning meetings, event venues, client offices
CertificationsNone typically required, some technical certifications helpfulEvent planning certifications (e.g., CMP) often preferred

While both roles support event execution, the Event Production Assistant focuses on technical and logistical support during events, whereas the Event Coordinator manages overall planning and coordination. The Assistant role is more hands-on during the event, while the Coordinator handles pre-event organization and client communication.

Can I be an event production assistant with no experience?

Event production assistants often do not need prior experience, as the role typically involves on-the-job training and learning basic skills such as setting up equipment, assisting with logistics, and supporting event staff. Having a willingness to learn, good communication skills, and basic knowledge of event tools can help you start in this position, even without previous experience.

What are popular job titles related to Event Production Assistant jobs in Addison, IL?

For Event Production Assistant jobs in Addison, IL, the most frequently searched job titles are:

What job categories do people searching Event Production Assistant jobs in Addison, IL look for?

The top searched job categories for Event Production Assistant jobs in Addison, IL are:

What cities near Addison, IL are hiring for Event Production Assistant jobs?

Cities near Addison, IL with the most Event Production Assistant job openings:

Event Production Assistant jobs near you
Infographic showing various Event Production Assistant job openings in Addison, IL as of June 2026, with employment types broken down into 82% Full Time, 14% Part Time, 2% Contract, and 2% Nights. Highlights an 95% Physical, 1% Hybrid, and 4% Remote job distribution, with an average salary of $39,307 per year, or $18.9 per hour.

Program and Events Coordinator

Illinois Humanities

Chicago, IL • On-site

$56K - $59K/yr

Full-time

Medical, Retirement, PTO

Posted 22 days ago

Job description

Program and Events Coordinator
Illinois Humanities
Status: Full-time / Exempt
Reports to: Senior Director of Public Engagement
Location: Chicagoland area
Illinois Humanities, the Illinois partner of the National Endowment for the Humanities, is a statewide nonprofit organization that activates the humanities through free public programs, grants, and educational opportunities that foster reflection, spark conversation, build community, and strengthen civic engagement. We provide free, high-quality humanities experiences throughout Illinois, particularly for communities of color, individuals living on low incomes, counties and towns in rural areas, small arts and cultural organizations, and communities highly impacted by mass incarceration.

For more information, visit www.ILhumanities.org
Position Summary:
The Program and Events Coordinator plays a crucial role in supporting the successful planning and execution of Illinois Humanities' programs and events. Acting as a vital bridge between public programming and the administrative team, this position ensures seamless coordination, timely execution, and professional support throughout all phases of events and programs (with the exception of development-led events). This role is responsible for coordinating Illinois Humanities' signature programs and events, including, but not limited to, People's Salons, the Envisioning Justice Statewide Convening, One State, the Gwendolyn Brooks Youth Poetry Awards, the Odyssey Graduation Ceremony, and other public humanities programs and special initiatives as assigned.
The Program and Events Coordinator is responsible for ensuring staff, presenters, partners, vendors, and supplies are present, prepared, and in the right place at the right time. This "back of house" logistical coordination enables program managers and directors to focus on engagement with partners, audiences, and participants.
This position will require occasional travel within Illinois.

Essential Responsibilities:
Program Planning and Coordination (35%)
  • Support program planning by implementing activities such as reserving event space, ordering catering and equipment, communicating with vendors, and maintaining inventories of materials and supplies.
  • Collect and share event-related content (e.g., announcements, flyers, programs) with the Communications Team in a timely manner.
  • Maintain internal and public-facing program calendars.
  • Draft amp; send event reminders and follow-ups; process event registrations, maintain and share registration lists; maintain attendance records and complete event follow-up.
  • Share post-event attendance data with program leads.

Event Production (30%)
  • Assist in creating and sharing staffing plans for public-facing events.
  • Serve as on-site “staff captain” overseeing back-of-house staffing activities.
  • Provide stage management and on-site vendor support during public events; ensure events run on time and coordinate presenters, performers, partners, and vendors.
  • Support and execute Run of Show for public events; share Run of Show documents, site maps, and other necessary event information with staff; be present during events to answer questions and troubleshoot.
  • Schedule and attend production meetings as needed before public events—with A/V providers, event managers, designers, partners, and other relevant parties—as requested by program managers or directors; track logistics before and during events.
  • Support day-of logistics and on-site production needs.

Internal Administrative Support (Approximately 30%)
  • Serve as a member of the Administrative Team and as a liaison for Statewide Programs, Public Engagement, and Teaching and Learning; ensure program and event workflows comply with internal and operational processes and policies.
  • Prepare and process program and event invoices and expense vouchers.
  • Supports database maintenance and assists in data entry projects.
  • Respond to info@ilhumanities.org and route inquiries as needed.
  • Maintain event planning tools (e.g., departmental Asana calendars).
  • Manage supply lists and equipment needs; stock event supplies and maintain the event kit inventory.

Other (5%)
  • Participate in cross-departmental working groups upon request.
  • Perform other duties as assigned.

Work Environment:
This position is active and requires frequent physical activity in support of Illinois Humanities events and programs. The Program and Events Coordinator is expected to regularly lift, carry, push, and move event supplies, tables, chairs, signage, and other event-related items weighing up to 30 pounds. The role also requires frequent standing, walking, bending, reaching, and setting up or breaking down event spaces.
This role routinely uses standard office equipment such as computers, phones, and scanners. Employees are regularly required to talk, hear, see, and communicate effectively via computer.
Our Chicago Loop office is accessible. Work at off-site locations is required and those may not be fully accessible. Evening and weekend work is required based on the organization's event calendar.
Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions of the position.
Illinois Humanities' Chicago office is currently operating in a hybrid work environment with required in-office days and optional remote workdays each week.
Requirements:
Experience amp; Skillset:
  • Familiarity with Microsoft Office, SharePoint, and Adobe suite; familiarity with Asana and Blackbaud is a plus
  • Experience with project management; ability to track deadlines, deliverables, and needs for multiple simultaneous projects
  • Experience supporting live events; ability to think on your feet and make aligned decisions that support project goals
  • Ability to anticipate audience and participant experience and to prioritize a welcoming, supportive environment; experience in hospitality is a plus
  • Technical/production support for live events is a plus

ADDITIONAL DETAILS:

The skills and experience needed to be successful in this job exist on a spectrum. Highly qualified and desirable candidates may not meet 100% of the skills and experience included in this description. We encourage all who are interested in this position to apply.
WHAT WE ARE OFFERING:
  • The annual salary range for this position is $56,000 – $59,000
  • Full-time employees are eligible for employer-provided health coverage (multiple plans offered at 80% employer paid premium for the employee), 401(k) (including an employer contribution), and other benefits
  • PTO, including vacation time, available to all full-time employees
  • Each full-time employee receives 11 paid holidays and 3 floating holidays annually

WHAT TO EXPECT:
Step one: All submissions will be reviewed, and the initial candidate pool will be formed after phone screenings. Not all submissions will make it into the candidate pool.
Step two: Candidates in the pool will take part in an interview with members of the Illinois Humanities Team via Zoom or in-person.
Step three: There may be additional rounds of interviews with the final candidates. Final candidates may be asked to provide additional information. Selection and placement of the final candidate will occur after these final rounds of interviews. Placement for this position is anticipated to occur in September of 2026. Once the final candidate has accepted their offer of employment, all other applicants will be notified of their status.
Illinois Humanities is an equal opportunity employer and seeks to employ qualified individuals based on individual merit. It does not discriminate against any individual with respect to the terms and conditions of employment based on that individual’s race, sex, age, religion, color, national origin, disability, genetic information, marital status, veteran status, sexual orientation, gender identity or expression, housing status, or any other non-merit factor protected under state, local or federal laws. Equal Employment Opportunity applies to all personnel actions such as recruiting, hiring, compensation, benefits, promotions, training, transfer, termination, and opportunities for training. Illinois Humanities is committed to a fair and equitable workplace where everyone is a respected and valued member of the team.
COVID-19 VACCINATION POLICY:

To support public health efforts to reduce the risk of COVID-19, Illinois Humanities has adopted a policy that requires all staff and interns receive a complete COVID-19 vaccine based on the CDC’s current definition, which is subject to change. Employees must submit a full Record of COVID-19 Vaccination or have a fully signed Reasonable Exception approval by date of hire.
To Apply: Please upload a resume and cover letter to the application website.

Please submit this application to the "Work With Us" page or through the relevant job website. Application review will begin in August 2026 and applications will be accepted throughout the recruiting process.

Apply