Event Planning Trainee Jobs in Texas (NOW HIRING)

The mission of The University of Texas MD Anderson is to eliminate cancer in Texas, the nation, and the world through outstanding programs that integrate patient care, research and prevention, and through education for undergraduate and graduate students, trainees, professionals, employees and the public. The Executive Director, Institutional and Philanthropic Events Strategy, Execution and Team Leadership, leads a high-performing team responsible for the strategy, planning, and execution of institutional and philanthropic events that advance The University of Texas MD Anderson Cancer Center's mission to end cancer. This role oversees a comprehensive portfolio ranging from large-scale campaign launches, signature events, and major fundraisers to smaller, high-touch engagements such as donor-hosted events, institutional groundbreakings, and educational seminars in cities around the country.

Serving as a key leader within External Affairs, this individual drives innovative, high-impact event experiences that inspire stakeholder engagement and support philanthropic efforts, including UT MD Anderson's philanthropic campaigns, goals and objectives. The Executive Director provides strategic direction, operational oversight, and people leadership, fostering a culture of excellence, creativity and collaboration. This role is responsible for establishing structured processes, ensuring financial rigor, and advancing the integration of event and CRM technologies to optimize engagement, gift processing and stewardship.

The position requires both near-term execution and long-term strategic planning, establishing a forward-looking roadmap of at least 18 months. The Executive Director builds and maintains strong, trusted relationships with institutional leadership, faculty, board members, donors, and cross-functional partners. As a senior advisor to the Vice President of External Affairs and a member of the External Affairs Leadership Team, this leader plays a critical role in shaping engagement strategies that elevate UT MD Anderson's mission and impact.

This leader also serves as an important collaborator with other leaders to advance strategic and coordinated event execution through the triad model (External Affairs Events, Philanthropic Engagement and Philanthropy). Key Functions Event Strategy & Execution Oversee a broad event portfolio, including: - Large-scale campaign launches, signature events, and major fundraising events - Smaller-scale engagements such as donor-hosted events, groundbreakings, and seminars Design and deliver creative, compelling event experiences that inspire participation and deepen engagement Align event strategies with institutional priorities and philanthropic goals When appropriate, lead external events agency engagement with focus on high-level execution with stewardship in mind Philanthropic Campaign Support Drive event strategy in support of UT MD Anderson's philanthropic campaigns, goals and objectives. Partner with leaders in Philanthropy, Philanthropic Engagement and Marketing to develop robust events strategy that accomplishes broader institutional goals Develop high-impact donor engagement events that advance giving priorities and strengthen relationships and deepen connection to our mission Operational Excellence & Process Development Create and maintain structured processes for event planning, execution, and evaluation Define team workflows, event standards, and expectations Ensure consistent application of best practices across all events Financial Management & Oversight Serve as the primary liaison with finance teams for all event-related budgeting activities Oversee budget development, forecasting, allocations, and post-event financial reconciliation Ensure financial literacy and accountability across the team Technology & Systems Integration Lead the adoption and integration of event management platforms (e.g., Cvent) and institutional CRM systems Partner with Marketing and Philanthropy teams to streamline systems and improve efficiency in engagement tracking and gift processing Strategic Planning Balance immediate event execution with long-term planning, maintaining a forward-looking strategy of at least 18 months Anticipate future needs and opportunities to enhance engagement and impact Responsible for regular reporting of results, success metrics and lessons learned Relationship Management & Stakeholder Engagement Build and sustain strong, high-trust relationships with: - Institutional leadership and faculty - Board of Visitors and Advance Team members -Donors and external collaborators -Colleagues across External Affairs, Philanthropy, Institutional Affairs, President's Office and beyond Demonstrate a high level of emotional intelligence in managing complex stakeholder dynamics Executive Leadership & Advisory Role Collaborate with other leaders to advance strategic and coordinated event execution through the triad model (External Affairs Events, Philanthropic Engagement and Philanthropy) Serve as a senior advisor to the Vice President, External Affairs, and Chief Philanthropy Officer Contribute as an active member of the External Affairs Leadership Team Provide strategic input on engagement, events, and stakeholder strategy across the institution Onsite Engagement and Support Frequent travel to locations across the U.S

is required to support event execution and stakeholder engagement Responsible for building strong relationships with local stakeholders, donors, and collaborators through in-person engagement Ensures consistency, quality, and excellence in onsite event execution across all locations Leverages onsite experience to inform long-term strategy, enhance event impact, and strengthen national program cohesion Additional Details Leadership & Team Management Leads, develops and provides direct oversight for a team of 10+ events professionals, including four direct reports responsible for successfully executing events portfolio Provide strong leadership, coaching, and professional development to foster an engaged, high-performing, collaborative team culture Establish clear roles, expectations, and performance goals Provide opportunities and encourage team members to participate in Leadership Institute programs and external professional development courses Education: Required: Bachelor's degree in business administration, hospitality management, marketing, communications, or a related field. Preferred: Master's degree. Experience: Required: Ten years of progressive experience in strategic event planning and execution, with at least five years in a leadership role overseeing a team of event professionals, preferably within an academic medical center, complex healthcare institution, higher education advancement environment, or similar organization.

Demonstrated experience managing large-scale philanthropic and institutional events, including campaign launches and major fundraisers, is required, as is a proven track record of financial oversight, including budget development, forecasting, and post-event reconciliation. Candidates must demonstrate a history of building and sustaining trusted relationships with senior institutional leadership, faculty, board members, and donors, along with the emotional intelligence to navigate complex, high-stakes stakeholder dynamics. The ability to travel frequently to locations across the United States is required.

The University of Texas MD Anderson Cancer Center offers excellent benefits, including medical, dental, paid time off, retirement, tuition benefits, educational opportunities, and individual and team recognition. This position may be responsible for maintaining the security and integrity of critical infrastructure, as defined in Section 113.001(2) of the Texas Business and Commerce Code and therefore may require routine reviews and screening. The ability to satisfy and maintain all requirements necessary to ensure the continued security and integrity of such infrastructure is a condition of hire and continued employment

It is the policy of The University of Texas MD Anderson Cancer Center to provide equal employment opportunity without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, disability, protected veteran status, genetic information, or any other basis protected by institutional policy or by federal, state, or local laws unless such distinction is required by law.http://www.mdanderson.org/about-us/legal-and-policy/legal-statements/eeo-affirmative-action.html Additional Information Requisition ID: 182058 Employment Status: Full-Time Employee Status: Regular Work Week: Days Minimum Salary: US Dollar (USD) 232,000 Midpoint Salary: US Dollar (USD) 252,000 Maximum Salary : US Dollar (USD) 273,000 FLSA: exempt and not eligible for overtime pay Fund Type: Hard Work Location: Hybrid Onsite/Remote Pivotal Position: No Referral Bonus Available?: No Relocation Assistance Available?: No #LI-Hybrid Apply