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Event Planning Assistant Jobs in Boca Raton, FL (NOW HIRING)

Kimley-Horn

Administrative Assistant

West Palm Beach, FL

$17.50 - $23.50/hr

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands * 2+ years in a corporate/professional environment in an ...

Kimley-Horn

Administrative Assistant

West Palm Beach, FL · On-site

$17.50 - $23.50/hr

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 2+ years in a corporate/professional ...

Kimley-Horn

Administrative Assistant

West Palm Beach, FL

$17.50 - $23.50/hr

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 2+ years in a corporate/professional ...

LM Restaurants

EVENTS COORDINATOR

Pompano Beach, FL · On-site

$18 - $25/hr

... planning and setting up events. The position requires mindfulness, professional communication ... Ensures presentations and food quality are consistent and exceed expectations * Assist Event ...

Kimley-Horn

Administrative Assistant

West Palm Beach, FL · On-site

$17.50 - $23.50/hr

Maintain and upkeep production rooms, supply rooms, and common areas * Assist with event planning and coordination * Run occasional errands Qualifications * 2+ years in a corporate/professional ...

LM Restaurants

EVENTS COORDINATOR

Pompano Beach, FL

$18 - $25/hr

... planning and setting up events. The position requires mindfulness, professional communication ... Ensures presentations and food quality are consistent and exceed expectations * Assist Event ...

Calvary Chapel Church

Administrative Assistant

Parkland, FL · On-site

$16.50 - $22/hr

Administrative Assistant DEPARTMENT: Parkland REPORTS TO: Campus Pastor STATUS: Non-exempt, Hourly ... event planning, etc. * Utilize technology to organize and process the administrative side of ...

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Event Planning Assistant information

See Boca Raton, FL salary details

$10

$19

$28

How much do event planning assistant jobs pay per hour?

As of Jul 17, 2026, the average hourly pay for event planning assistant in Boca Raton, FL is $19.55, according to ZipRecruiter salary data. Most workers in this role earn between $15.72 and $22.36 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Planning Assistant, and why are they important?

To thrive as an Event Planning Assistant, you need strong organizational abilities, attention to detail, and a background in hospitality, communications, or a related field. Familiarity with event management software, Microsoft Office Suite, and basic budgeting tools is typically required. Excellent communication, problem-solving skills, and the ability to multitask under pressure will set you apart in this role. These skills and qualities are crucial for ensuring events run smoothly, client expectations are met, and logistical challenges are managed efficiently.

What are some common challenges faced by Event Planning Assistants, and how can they be managed effectively?

Event Planning Assistants often encounter challenges such as tight deadlines, last-minute changes, and coordination with multiple vendors and stakeholders. Effective communication, strong organizational skills, and adaptability are crucial for managing these challenges. Proactively creating detailed checklists, maintaining open lines of communication with the team, and being prepared with backup plans can help ensure events run smoothly, even when unexpected issues arise.

What does an Event Planning Assistant do?

An Event Planning Assistant supports event planners and coordinators in organizing and executing events, such as conferences, weddings, and corporate meetings. Their responsibilities may include managing guest lists, coordinating with vendors, assisting with event setup and teardown, and handling administrative tasks like scheduling and correspondence. They play a vital role in ensuring events run smoothly by handling logistics and providing on-site support. Attention to detail, strong communication skills, and flexibility are important qualities for this position. Event Planning Assistants often gain hands-on experience in the industry, which can lead to more advanced event management roles.
What are the most commonly searched types of Event Planning jobs in Boca Raton, FL? The most popular types of Event Planning jobs in Boca Raton, FL are:
What cities near Boca Raton, FL are hiring for Event Planning Assistant jobs? Cities near Boca Raton, FL with the most Event Planning Assistant job openings:
Event Planning Assistant jobs near you

Events and Special Projects Coordinator

Best Foot Forward Foundation

Boca Raton, FL • On-site

$55K - $66K/yr

Full-time

Medical, Dental, Vision, Retirement, PTO

Posted 28 days ago

Job description

Best Foot Forward is a nonprofit based in Boca Raton, serving at-risk and foster care students throughout Palm Beach County. We are looking for a highly organized and detail-oriented Events and Special Projects Coordinator to join our incredible team! This candidate will play a crucial role in planning and executing fundraising events that not only raise critical revenue, but also deepen relationships with vendors, sponsors, and volunteers.
This is a full-time (40 hours per week) with some work from home flexibility.
Best Foot Forward is a growing agency with an exceptional work environment. We offer generous PTO, dental and vision insurance, medical insurance, a 401K plan and other benefits. This is a salaried position, amount commensurate with experience.
Key Responsibilities
  • Coordinate and execute all aspects of organizational events, including fundraisers, and donor engagement activities as needed.
  • Develop comprehensive event timelines and logistic plans to ensure successful execution from initial planning through completion.
  • Oversee all event components, including venue selection, catering, décor, entertainment, audiovisual needs, guest experience, and program flow.
  • Monitor event budgets and ensure all event-related costs align with approved financial budgets.
  • Lead event setup, execution, and breakdown while ensuring a seamless, welcoming, and memorable experience for all guests.
  • Serve as the primary point of contact for event stakeholders, vendors, and service providers; manage vendor contracts as needed.
  • Oversee event committees and collaborate with the Volunteer Coordinator to support volunteer communication, outreach and execution.
  • Collaborate with the marketing team to promote events through email campaigns, social media promotion, and other outreach efforts.
  • Ensure consistent branding, messaging, and guest experience across all event touchpoints in alignment with organizational goals and timelines.
  • Assist with registration processes and maintain awareness of RSVPs.
  • Manage post-event wrap-up, including vendor follow-up, reconciliation and event closeout processes.
  • Evaluate event outcomes, gather feedback, and identify opportunities to enhance future events and increase engagement.
  • Support sponsor recognition, donor communications, and stewardship initiatives to strengthen relationships and maximize impact.

Qualifications
  • Bachelor's degree in nonprofit management, communications, hospitality, or related field (or equivalent experience)
  • 2-4 years of experience in event planning, preferably in a nonprofit or fundraising environment
  • Advanced Excel skills required
  • Strong organizational skills and attention to detail
  • Strong relationship-building and interpersonal skills
  • Creative problem-solving and adaptability
  • Ability to work independently and as part of a team
  • Willingness to work evenings and weekends as needed for events
  • Ability to manage multiple priorities in a fast-paced environment
  • Experience with event software, donor databases, or CRM systems is a plus

Best Foot Forward is dedicated to empowering foster care and at-risk youth to achieve educational success, build confidence, and create brighter futures. Through consistent support, guidance, and meaningful connections, we help students believe in what's possible - giving them the tools to get there.
If you are excited about the opportunity to join our dynamic team, please submit your resume. We look forward to hearing from you and exploring how your skills and experience align with our agency's mission and goals!

Apply