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Event Planning Assistant Jobs in Alabama (NOW HIRING)

The Baldwin Group

Event Specialist

Birmingham, AL · On-site

The Events & Sponsorships Specialist supports the planning, coordination, and on-site execution of ... Source proposals for events and sponsorship activations, and assist in vendor management and ...

Baldwin

Event Specialist

Birmingham, AL

The Events & Sponsorships Specialist supports the planning, coordination, and on-site execution of ... Source proposals for events and sponsorship activations, and assist in vendor management and ...

Alphabe Insight Inc

Events Assistant

Birmingham, AL · On-site

$52K - $56K/yr

As a dynamic force in the event planning and engagement industry, we specialize in delivering ... Responsibilities * Assist in the planning and execution of corporate, community, and internal ...

Limitless East Marketing

Events Assistant

Birmingham, AL · On-site

$52K - $56K/yr

As a dynamic force in the event planning and engagement industry, we specialize in delivering ... Responsibilities * Assist in the planning and execution of corporate, community, and internal ...

Alphabe Insight Inc

Event Specialist

Birmingham, AL · On-site

Signal Tru Brand is seeking a highly organized and dynamic Event Specialist to lead the planning and execution of live and branded events for corporate clients and partners. This role is ideal for ...

Alphabe Insight Inc

Event Coordinator

Birmingham, AL · On-site

In this role, you will be responsible for planning, coordinating, and executing events that align with client objectives and company standards. The ideal candidate is proactive, adaptable, and ...

Auburn University

Event Student Employee

Auburn, AL · On-site

$12/hr

... * Assist clients with pre-event planning, coordination of event setup, as well as audio-visual technical assistant. * May perform duties alone or collaboratively with supervisors and/or event ...

OWA

Sales Mgr - Event Center

Foley, AL

Participate in event planning meetings and communicate client expectations * Assist with on-site event management when necessary * Ensure exceptional guest experiences from inquiry through event ...

OWA

Sales Mgr - Event Center

Foley, AL · On-site

Participate in event planning meetings and communicate client expectations * Assist with on-site event management when necessary * Ensure exceptional guest experiences from inquiry through event ...

4pconsultinginc

Administrative Assistant II

Birmingham, AL · On-site

$16.75 - $22.75/hr

Coordinate and organize meetings, conferences, and events, including logistics, agendas, and ... planning * Assist with budget management, expense tracking, and basic financial reporting in ...

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Event Planning Assistant information

See Alabama salary details

$10

$18

$27

How much do event planning assistant jobs pay per hour?

As of Aug 22, 2026, the average hourly pay for event planning assistant in Alabama is $18.67, according to ZipRecruiter salary data. Most workers in this role earn between $15.05 and $21.35 per hour, depending on experience, location, and employer.

What does an event planning assistant do?

An Event Planning Assistant supports event planners and coordinators in organizing and executing events, such as conferences, weddings, and corporate meetings. Their responsibilities may include managing guest lists, coordinating with vendors, assisting with event setup and teardown, and handling administrative tasks like scheduling and correspondence. They play a vital role in ensuring events run smoothly by handling logistics and providing on-site support. Attention to detail, strong communication skills, and flexibility are important qualities for this position. Event Planning Assistants often gain hands-on experience in the industry, which can lead to more advanced event management roles.

What are the key skills and qualifications needed to thrive as an event planning assistant, and why are they important?

To thrive as an Event Planning Assistant, you need strong organizational abilities, attention to detail, and a background in hospitality, communications, or a related field. Familiarity with event management software, Microsoft Office Suite, and basic budgeting tools is typically required. Excellent communication, problem-solving skills, and the ability to multitask under pressure will set you apart in this role. These skills and qualities are crucial for ensuring events run smoothly, client expectations are met, and logistical challenges are managed efficiently.

What are some common challenges faced by event planning assistants, and how can they be managed effectively?

Event Planning Assistants often encounter challenges such as tight deadlines, last-minute changes, and coordination with multiple vendors and stakeholders. Effective communication, strong organizational skills, and adaptability are crucial for managing these challenges. Proactively creating detailed checklists, maintaining open lines of communication with the team, and being prepared with backup plans can help ensure events run smoothly, even when unexpected issues arise.

How to become an event planning assistant?

To become an event planning assistant, individuals typically need a high school diploma or equivalent, strong organizational and communication skills, and experience with event coordination or customer service. Gaining familiarity with event management software and obtaining certifications like the Certified Meeting Professional (CMP) can enhance prospects. Entry-level roles often require the ability to work flexible hours and handle multiple tasks simultaneously.

How to get a job in event planning with no experience?

Entry-level event planning assistants often start by gaining relevant skills such as organization, communication, and time management through volunteering, internships, or coursework. Building a portfolio of small events or assisting experienced planners can also help demonstrate capability to employers, even without formal experience.

What are the most commonly searched types of Event Planning jobs in Alabama?

The most popular types of Event Planning jobs in Alabama are:

What cities in Alabama are hiring for Event Planning Assistant jobs?

Cities in Alabama with the most Event Planning Assistant job openings:

Event Planning Assistant jobs near you
Infographic showing various Event Planning Assistant job openings in Alabama as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution, with an average salary of $38,832 per year, or $18.7 per hour.

Event Specialist

The Baldwin Group

Birmingham, AL • On-site

Full-time

Posted 9 days ago

Job description

The Events & Sponsorships Specialist supports the planning, coordination, and on-site execution of Baldwin-hosted events and brand-sponsorship activations. This role provides logistical and administrative support for internal events, annual meetings, and client conferences, with lead responsibility for smaller events (fewer than 50 colleagues and smaller in scope). Working with growing independence, the Specialist maintains event timelines, coordinates vendors, tracks budgets and RSVPs, and serves as a liaison to the Communications team to ensure every event and sponsorship touchpoint reflects the Baldwin brand.
Position Summary
The Events & Sponsorships Specialist supports the planning, coordination, and on-site execution of Baldwin-hosted events and brand-sponsorship activations. This role provides logistical and administrative support for internal events, annual meetings, and client conferences, with lead responsibility for smaller events (fewer than 50 colleagues and smaller in scope). Working with growing independence, the Specialist maintains event timelines, coordinates vendors, tracks budgets and RSVPs, and serves as a liaison to the Communications team to ensure every event and sponsorship touchpoint reflects the Baldwin brand.
Primary Responsibilities
Event Planning & Logistics Support
  • Support the planning, coordination, and logistical execution of internal events, annual meetings, and client conferences, providing lead guidance on smaller events (fewer than 50 colleagues and smaller in scope).
  • Make recommendations on hotel and venue selection, catering, and activities to support event decision-making.
  • Maintain event timelines and due dates within the team's project management systems, flagging risks to deadlines proactively.
  • Work in coordination with Events Managers on event logistics, asset delivery, and on-site and off-site event details.
  • Assist with department representation at on-site and off-site events, ensuring contracted elements are fully executed.

Sponsorship Activation Support
  • Support the execution of activations tied to Baldwin's brand sponsorships, coordinating logistics, materials, and timelines alongside the Sponsorship & Events Manager.
  • Maintain a consistent timeline of communication for assigned events and sponsorship activations to keep stakeholders informed.

Vendor & Budget Coordination
  • Source proposals for events and sponsorship activations, and assist in vendor management and ongoing vendor communications.
  • Establish and maintain strong relationships with external vendors, suppliers, and partners to support effective event and sponsorship execution.
  • Support budget tracking for assigned events, monitoring spend against approved estimates and flagging variances.

Communications & Reporting
  • Serve as a liaison with the Communications team on assigned events and activations, keeping messaging and materials aligned.
  • Draft attendee and stakeholder communications and manage RSVP tracking for assigned events.
  • Organize and maintain digital project files, records, and the firm's events calendar throughout the year.
  • Contribute to the monthly events reporting process, compiling status updates and outcomes for review.

Required Knowledge & Experience
  • Working knowledge of event-planning fundamentals, including venue selection, catering coordination, vendor sourcing, and day-of logistics.
  • Ability to manage multiple event timelines and competing priorities simultaneously while meeting strict deadlines.
  • Strong written and verbal communication skills, with the ability to draft clear attendee and stakeholder communications and liaise effectively with internal partners such as the Communications team.
  • Demonstrated attention to detail in maintaining accurate timelines, RSVP lists, budgets, and event records.
  • Ability to build and sustain productive relationships with external vendors, suppliers, and partners.
  • Basic budget-management skills, including tracking spend against estimates and flagging variances to the Sponsorship & Events Manager.
  • Proficiency with Microsoft Office Suite (Word, Excel, and PowerPoint); experience with Canva, Monday.com, or event management software is a plus.

Qualifications
  • Bachelor's degree in business administration, event planning, hospitality management, or a related field; related, relevant, or direct experience may be considered in lieu of the degree requirement.
  • Minimum of 2-4 years of experience in event planning or corporate partnerships.
  • Insurance or financial services experience is a plus.
  • Ability to travel to event locations as required, including some weekend and after-hours work tied to event schedules.

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The Baldwin Group will not accept unsolicited resumes from any source other than directly from a candidate who applies on our career site. Any unsolicited resumes sent to The Baldwin Group, including unsolicited resumes sent via any source from an Agency, will not be considered and are not subject to any fees for any placement resulting from the receipt of an unsolicited resume.

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