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Event Planning Associate Jobs in Alabama (NOW HIRING)

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Event Planning Associate information

How does an Event Planning Associate typically collaborate with vendors and internal teams to ensure event success?

As an Event Planning Associate, you'll work closely with both external vendors (such as caterers, venues, and decorators) and internal teams (like marketing, sales, and logistics) to coordinate all aspects of an event. This often involves regular meetings, clear communication of event requirements, and managing timelines to ensure everyone is aligned. Strong organizational skills and attention to detail are essential, as you'll be responsible for tracking deliverables and addressing any last-minute changes or challenges. Building good relationships with vendors and being proactive in problem-solving are key to ensuring events run smoothly.

What are the key skills and qualifications needed to thrive as an Event Planning Associate, and why are they important?

To thrive as an Event Planning Associate, you need strong organizational skills, attention to detail, and a background in hospitality or event management, often supported by a relevant degree or certification. Familiarity with event management software such as Cvent or Social Tables, as well as proficiency in budgeting and scheduling tools, is typically required. Excellent communication, problem-solving abilities, and flexibility are standout soft skills in this role. These skills and qualities are crucial for ensuring seamless event execution, client satisfaction, and the ability to adapt to changing circumstances.

What are Event Planning Associates?

Event Planning Associates are professionals who assist in organizing and coordinating events such as conferences, weddings, corporate meetings, and social gatherings. They typically handle logistics, vendor communications, scheduling, and on-site support to ensure events run smoothly. Working closely with event planners or managers, they play a crucial role in executing the details required for successful events. Their responsibilities may also include budgeting, marketing, and guest management.

Is an event planner a good career?

An event planning associate helps organize and coordinate events, requiring skills in organization, communication, and time management. The career can be rewarding with opportunities for creativity and networking, but it often involves irregular hours and high-pressure situations. Job prospects depend on experience, certifications, and the ability to manage multiple projects simultaneously.

What are the 5 C's of event planning?

The 5 C's of event planning are Concept, Coordination, Control, Culmination, and Close. These principles help event planning associates ensure a successful event by focusing on idea development, organization, execution, and wrap-up. Mastery of these areas is essential for effective event management and client satisfaction.

How to get a job in event planning with no experience?

Entry-level event planning associates often start by gaining relevant skills through volunteering, internships, or online courses in event management and organization. Building a strong resume with transferable skills such as communication, multitasking, and attention to detail can improve chances, and obtaining certifications like Certified Meeting Professional (CMP) can also be beneficial.

What is an event associate?

An event planning associate is a professional who assists in organizing and coordinating events such as conferences, weddings, or corporate gatherings. They handle tasks like venue setup, vendor communication, and logistics, often using tools like event management software and requiring strong organizational skills.
What are the most commonly searched types of Event Planning jobs in Alabama? The most popular types of Event Planning jobs in Alabama are:
What cities in Alabama are hiring for Event Planning Associate jobs? Cities in Alabama with the most Event Planning Associate job openings:
Event Planning Associate jobs near you
Event Project Manager

Event Project Manager

Highlands College

Birmingham, AL • On-site

Full-time

Posted 28 days ago

Job description

Purpose of the Job:
The Event Project Manager supports the planning, coordination, and execution of Highlands College events and third-party events hosted on campus. This role ensures that every event reflects excellence through detailed logistics, creative collaboration, and exceptional hospitality, while maintaining alignment with the mission and values of Highlands College.
Essential Functions and Responsibilities:
Highlands College Events
  • Assist with the planning, logistics, and execution of high-quality events, ensuring excellence in every detail.
  • Plan and execute college events, including but not limited to:
    • Highlands College Snapshot
    • Welcome Week
    • Chancellor's Breakfast
    • Family Weekend
    • Veterans Day Celebration
    • Highlands College Leadership Conference
    • Commencement Ceremony
    • The Torch Awards
    • In-Residence Day
  • Develop detailed timelines, playbooks, and schedules for each event.
  • Coordinate event logistics.
  • Collaborate on event themes, décor, and creative elements.
  • Serve as the primary point of contact for internal teams and vendors for assigned events.
  • Ensure consistent communication and alignment with all stakeholders throughout the planning process.
  • Facilitate planning meetings, provide event updates, and proactively address potential challenges.

Third Party Events:
  • Assist with all third-party events hosted by Highlands College.
    • Communicate to all necessary Highlands College Teammates for awareness.
    • Submit third-party event requests and communicate relevant information to internal stakeholders.
    • Create and maintain a high-level and in-depth event overview.

Other Responsibilities:
  • Develop and maintain strong relationships with vendors, ensuring high-quality service and cost efficiency.
  • Assist with event budgets, including expenses, credit card charges, check requests, reimbursements, and vendor payments.
  • Collaborate with the Church of the Highlands Events Team on joint events and special projects.
  • Keep internal teams and key stakeholders informed throughout the event planning and execution process to ensure alignment across the College via electronic task management systems.
  • Other reasonably related duties as requested.

Requirements:
  • Excellent communication and organizational skills with attention to detail.
  • The ability to analyze information and make critical decisions using independent judgement.
  • Warm and hospitable, able to engage with guests, retaining details for future visits.
  • Ability to interact with guests professionally and effectively.
  • Strong decision-making and problem-solving skills.
  • Excellent time management, ability to multitask, and capability to prioritize duties to ensure all things are completed in a timely manner.
  • Must be able to adapt to changing circumstances and demonstrate critical thinking in a fast- paced environment.
  • Strong attention to detail in providing an exceptional experience for guests for the Office of the President.
  • Affirm and uphold the Statement of Faith, core values and DNA of the College, exemplifying all by word and lifestyle.

Education & Experience:
  • Associate or bachelor's degree in related field preferred.
  • Experience in hospitality and event planning and management, with experience in research, negotiating contracts and vendor relations.
  • Proven track record creating hospitable environments and successful events.
  • Experience working with colleagues in creative, marketing, and communications.
  • Experience leading in a ministry settings.
  • Proficient in Microsoft Office and project management software.
  • Able to apply technology and innovation to improve efficiency and solve problems.
  • Exposure to and passion for Highlands College and Church of the Highlands' vision.
  • Knowledge of all essential aspects of Highlands College.

Personal Characteristics:
  • Commitment to: Love God, Love People, Choose Joy, and Pursue Excellence.
  • Ability to remain resilient and life-giving under pressure.
  • Excellent discernment and discretion.
  • Be actively engaged in ministry at Church of the Highlands and Highlands College.

Extent of Public Contact:
  • High exposure to donors, trustees, special guests, students, and team members.

Physical Demands:
  • Moderate exposure to physical Frequent standing, walking, balancing, stooping, crouching, climbing, kneeling, and lifting up to 20 pounds required.

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