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Event Planner Assistant Jobs in Austin, TX (NOW HIRING)

SXSW, LLC.

(S) Seasonal Planner

Austin, TX · On-site

Budget and order event services and supplies, including audio-visual equipment, lighting, furniture ... Proofread and coordinate signage orders, and assist with on-site signage placement and enforcement ...

SXSW LLC

(S) Seasonal Planner

Austin, TX · On-site

Budget and order event services and supplies, including audio-visual equipment, lighting, furniture ... Proofread and coordinate signage orders, and assist with on-site signage placement and enforcement ...

Leigh and Co.

Assistant Wedding Coordinator

Austin, TX · On-site

$150/hr

Events is seeking organized, professional, and client-focused Assistant Wedding Planners to support our Lead Planners in executing exceptional wedding days. Assistant Wedding Planners play an ...

Limitless East Marketing

Events Assistant

San Marcos, TX · On-site

$52K - $68K/yr

As an Events Assistant at Sharpcontra, you will be responsible for supporting the planning ... Prior experience in event planning, coordination, or management is a plus. * Creative problem ...

Alphabe Insight Inc

Events Assistant

San Marcos, TX · On-site

$52K - $68K/yr

As an Events Assistant at Sharpcontra, you will be responsible for supporting the planning ... Prior experience in event planning, coordination, or management is a plus. * Creative problem ...

Proper Hospitality

Event Sales Manager

Austin, TX · On-site

Develop and maintain relationships with corporate event planners, executive assistants, and local business development contacts * Meet and exceed monthly revenue targets across outlet and day-meeting ...

Dagen Personnel LLC

Office Assistant

Austin, TX · On-site

$16.50 - $21.75/hr

Support event planning: assist in the coordination and execution of team-building offsites/activities, client events, holiday parties and happy hours. Qualifications * Bachelor's degree preferred ...

Mobily LLC

Sales Event Lead (60089)

Buda, TX · On-site

Key Responsibilities Event Support & Coordination * Assist the Events Manager in all aspects of event planning and execution. * Manage event logistics, including booking travel, coordinating with ...

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Event Planner Assistant information

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How much do event planner assistant jobs pay per hour?

As of Sep 3, 2026, the average hourly pay for event planner assistant in Austin, TX is $20.41, according to ZipRecruiter salary data. Most workers in this role earn between $16.44 and $23.37 per hour, depending on experience, location, and employer.

What is an event planner assistant?

Event Planner Assistants are professionals who support event planners in organizing and executing various events such as weddings, conferences, parties, and corporate functions. Their duties typically include coordinating logistics, communicating with vendors, assisting with event setup and breakdown, managing schedules, and handling administrative tasks. They play a crucial role in ensuring events run smoothly by managing details and helping resolve any issues that arise. This entry-level position is ideal for those looking to gain experience in the events industry and develop organizational and interpersonal skills.

What does an event planner assistant do?

An event planner assistant provides administrative support for the scheduling and implementation of special events. In this career, you work under the direct supervision of the planner. Your duties and responsibilities include follow-up contact with vendors, venues, and food service providers to plan the logistics. You also assist with other tasks, such as arranging accommodations for the visitors and renting audio-visual equipment. You often specialize in a particular type of celebration, such as weddings or corporate events.

What are the key skills and qualifications needed to thrive as an event planner assistant, and why are they important?

To thrive as an Event Planner Assistant, you need strong organizational skills, attention to detail, and basic knowledge of event management, usually supported by a relevant degree or experience in hospitality or event coordination. Familiarity with event planning software, budgeting tools, and office productivity suites is commonly required. Outstanding communication, problem-solving abilities, and a proactive attitude help set top candidates apart in this role. These skills ensure smooth event execution, seamless teamwork, and the ability to handle unexpected challenges effectively.

What are some common challenges faced by event planner assistants, and how can they be managed effectively?

Event Planner Assistants often face challenges such as managing last-minute changes, coordinating with multiple vendors, and maintaining clear communication within a fast-paced environment. To handle these effectively, it's important to stay organized with detailed checklists, remain flexible when unexpected issues arise, and proactively communicate any changes to the team and stakeholders. Building strong relationships with vendors and maintaining a calm, solutions-oriented attitude can also greatly contribute to successful event execution.

What is the difference between Event Planner Assistant vs Event Coordinator?

AspectEvent Planner AssistantEvent Coordinator
Required CredentialsHigh school diploma; some roles may prefer associate degrees or certifications in event planningHigh school diploma; relevant experience often valued, certifications optional
Work EnvironmentSupportive role, assisting with planning and logistics, often in office or event sitesOversees event execution, manages vendors, and coordinates on-site activities
Employer & Industry UsageEvent planning companies, venues, corporate event departmentsEvent planning firms, corporate event teams, wedding planning companies
Common Search & ComparisonOften compared for entry-level roles or support positions in event planningCompared for roles with more responsibility in managing events

The Event Planner Assistant primarily provides support in planning and logistics, often in entry-level or support roles. The Event Coordinator takes on more responsibility in managing and executing events on-site. Both roles are essential in the event industry but differ in scope and responsibilities.

Is an event planner assistant a good side hustle?

An event planner assistant can be a good side hustle for individuals interested in event coordination, logistics, and customer service. It often offers flexible hours and the opportunity to develop skills in organization, communication, and vendor management. However, it may require working evenings and weekends, and pay rates vary based on experience and location.
More about Event Planner Assistant jobs

What are the most commonly searched types of Event Planner jobs in Austin, TX?

The most popular types of Event Planner jobs in Austin, TX are:

What are popular job titles related to Event Planner Assistant jobs in Austin, TX?

For Event Planner Assistant jobs in Austin, TX, the most frequently searched job titles are:

What job categories do people searching Event Planner Assistant jobs in Austin, TX look for?

The top searched job categories for Event Planner Assistant jobs in Austin, TX are:

What cities near Austin, TX are hiring for Event Planner Assistant jobs?

Cities near Austin, TX with the most Event Planner Assistant job openings:

Event Planner Assistant jobs near you
Infographic showing various Event Planner Assistant job openings in Austin, TX as of August 2026, with employment types broken down into 1% As Needed, 75% Full Time, 20% Part Time, 1% Temporary, and 3% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,466 per year, or $20.4 per hour.

(S) Seasonal Planner

SXSW, LLC.

Austin, TX • On-site

Full-time

Posted 9 days ago

Job description

Seasonal Planner
Job Purpose
SXSW is seeking a Seasonal Planner who will play a vital role in the successful execution of SXSW conferences and festivals by coordinating detailed event logistics across departments, venues, and vendors. With strong attention to detail, proactive problem-solving, and effective collaboration, the Seasonal Planner ensures smooth planning and delivery of high-quality event experiences.
Duties amp; Responsibilities
Responsibilities include, but are not limited to:
  • Schedule and track venue rooms for conference sessions and events to ensure accurate use of space across multiple locations.
  • Design and maintain floor plans for sessions, lounges, workspaces, and other event areas, tailored to programming and logistical needs.
  • Budget and order event services and supplies, including audio-visual equipment, lighting, furniture, carpet, drape, and food and beverage, according to venue specifications.
  • Proofread and coordinate signage orders, and assist with on-site signage placement and enforcement of signage guidelines.
  • Schedule security and event staff, and provide on-site supervision to ensure the smooth execution of events.
  • Build and maintain working relationships with vendors, suppliers, and facilities to support planning needs and operational consistency.
  • Recruit, onboard, and train planning department interns before and during the event season to support department operations.
  • Provide ongoing logistical support to Planning Department team members throughout the planning and execution phases of events.
On-Site Event Responsibilities
  • Serve as the primary on-site contact for designated venues, overseeing all logistical operations to ensure events run smoothly and according to plan.
  • Coordinate vendor, exhibitor, client, and staff load-ins and load-outs to support timely and accurate setup and breakdown at official SXSW venues.
  • Verify room setups and turnovers by reviewing Banquet Event Orders (BEOs), confirming furniture arrangements, and conducting daily walk-throughs to ensure compliance with event requirements.
  • Monitor general venue security and address operational needs in collaboration with security teams and venue staff.
  • Track and support food and beverage service, loading dock activity, and equipment deliveries in coordination with vendors and venue management.
  • Oversee and document Affiliate Activities to ensure they align with pre-approved guidelines and report non-sanctioned or guerrilla activations.
  • Remain on-call during evenings and nights to support, monitor, and troubleshoot post-6 p.m. activities, including parties, award shows, festival events, and communications centers.
  • Supervise changeovers of event spaces, including exhibit halls and conference rooms, to maintain schedule integrity and operational flow.
Qualifications amp; Skills
Qualifications include:
  • Bachelor's degree in a relevant field or three (3) years of experience planning medium-to-large conferences, trade shows, and festivals
  • Knowledge of best practices for convention, trade show, and festival production
  • Ability to work and communicate well under pressure
  • Proficiency with Social Tables (or similar) event diagramming software
  • Proficiency with standard business software (Microsoft Office Suite) and (Google Suite, Slack, AirTable)
  • Ability to communicate effectively with clients, vendors, and colleagues
  • Developed time management and organizational skills, and the ability to lead various-sized meetings
Physical Requirements
The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully:
  • Prolonged periods of sitting or standing at a desk and working on a computer.
  • Ability to lift up to 30 pounds occasionally, as needed.
  • Operation of standard office equipment, including computers, phones, and printers.
  • May require occasional bending, reaching, kneeling, or climbing stairs.
  • Ability to work outdoors, including exposure to varying temperatures or noise levels.
  • High-stress position in a high-stress environment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Location amp; Schedule
The position is full-time and located in Austin, Texas. Core business office hours are from 10:00 a.m. to 6:00 p.m., Monday through Friday. You must be available to work additional hours from January through March, including evenings and weekends. You must also be available for the March event, which will have extended working hours on-site.

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