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Event Operations Assistant Jobs in California (NOW HIRING)

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Facility Operations Assistant

Fontana, CA · On-site

About the role The Facility Operations Assistant will support the day-to-day functions of plant ... Support lean initiatives, Kaizen events, and project rollouts. * Participate in strategic planning ...

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Event Operations Assistant information

What are some common challenges faced by event operations assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an event operations assistant?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an event operations assistant a stressful job?

Event operations assistants often work in fast-paced environments that require multitasking and problem-solving skills, which can lead to stressful situations, especially during large or complex events. However, the level of stress varies depending on the event size, workload, and individual experience, and good organization and communication can help manage stress effectively.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What is an event operations assistant?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What are the most commonly searched types of Event Operations jobs in California? The most popular types of Event Operations jobs in California are:
What cities in California are hiring for Event Operations Assistant jobs? Cities in California with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in California as of August 2026, with employment types broken down into 85% Full Time, 12% Part Time, 1% Temporary, and 2% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Student Operations Assistant

Chapman University

Orange, CA • On-site

$18 - $22/hr

Full-time

Posted 12 days ago

Chapman University rating

7.7

Company rating: 7.7 out of 10

Based on 10 frontline employees who took The Breakroom Quiz

260th of 618 rated colleges and universities

Job description

Posting Details
Student Title Classification Information
Quick Link
https://chapman.peopleadmin.com/postings/40507
Job Number
SE219924
Position Information
Department or Unit Name
Musco Center of the Arts - Operations
Position Headcount
4
Position Title
Student Operations Assistant
Academic Year
Academic Year 2026-2027
Term or Semester
All Academic Year
Is this Role for an Undergrad or Grad Student?
Grad and Undergrad
Anticipated Pay Range
$18.00 - 22.00
Pay Range Information
Chapman University is required to provide a reasonable estimate of the compensation range for this position. This range takes into account a variety of factors that are considered in making compensation decisions, including experience, skills, knowledge, abilities, education, licensure and certifications, and other business and organizational needs. Salary offers are determined based on the final candidate's qualifications and experience, as well as internal equity and other internal factors. The anticipated pay range is not a promise of a particular wage.
On which Campus will this work be done?
Orange
Approved Supervisor
Julie Ornelas
Supervisor Email
ornelas@chapman.edu
Scheduling
Please use dates within Chapman Academic Calendar
(https://www.chapman.edu/academics/academic-calendar.aspx)
Desired Start Date
08/24/2026
Projected End Date
05/31/2027
Average number of hours per week
Up to 19 Hrs
Position Summary Information
Job Description Summary
  • Provide general admin/office support: tasks will frequently include data entry, scheduling, support requests, and some administrative tasks. This support work will often require the Operations Assistant to track, identify roadblocks, and following up on requests with various team members and other campus partners.
  • Evening and weekend availability required depending on event schedule.

Responsibilities
  • Monitoring of guest list and Musco Center stage door entry
  • Oversight and coordination of loading dock use
  • Report building and facilities issues
  • Administrative support and receptionist at Stage Door/Admin entry greeting guests
  • Guest and public interactions including answering of general questions
  • Dressing room prep including unlocking doors, ensuring all amenities are in place, generating and placing signage as necessary
  • Artist hospitality support, including setting out refreshments
  • Special event support - setting and striking tables and chairs for non-mainstage events
  • Festival event support of stages and artists

Required Qualifications
Little to minimal prior experience. Ability to learn support process. Familiarity with Microsoft Office Suite.
Desired Qualifications
Guest service oriented; provide service and support. General stage operations knowledge is helpful.
Special Instructions to Applicants
Budget Information
Is Federal work-study required?
With or Without FWS

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