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Event Operations Assistant Jobs in California (NOW HIRING)

Urban Organics LLC

Operations Assistant

Santa Clara, CA · On-site

$27 - $30/hr

Operations Assistant | Urban Organics | Bay Area Urban Organics is a boutique luxury catering and event production company based in downtown Lafayette, CA. We create beautifully layered, detail ...

Urban Organics LLC

Operations Assistant

Fremont, CA · On-site

$27 - $30/hr

Operations Assistant | Urban Organics | Bay Area Urban Organics is a boutique luxury catering and event production company based in downtown Lafayette, CA. We create beautifully layered, detail ...

Urban Organics LLC

Operations Assistant

San Francisco, CA · On-site

$27 - $30/hr

Operations Assistant | Urban Organics | Bay Area Urban Organics is a boutique luxury catering and event production company based in downtown Lafayette, CA. We create beautifully layered, detail ...

Urban Organics LLC

Operations Assistant

Hayward, CA · On-site

$27 - $30/hr

Operations Assistant | Urban Organics | Bay Area Urban Organics is a boutique luxury catering and event production company based in downtown Lafayette, CA. We create beautifully layered, detail ...

Urban Organics LLC

Operations Assistant

Sunnyvale, CA · On-site

$27 - $30/hr

Operations Assistant | Urban Organics | Bay Area Urban Organics is a boutique luxury catering and event production company based in downtown Lafayette, CA. We create beautifully layered, detail ...

Urban Organics LLC

Operations Assistant

San Jose, CA · On-site

$27 - $30/hr

Operations Assistant | Urban Organics | Bay Area Urban Organics is a boutique luxury catering and event production company based in downtown Lafayette, CA. We create beautifully layered, detail ...

Citrus Health Group, Inc

Operations Assistant

Azusa, CA · On-site

$22 - $30/hr

Operations/Facilities: * Assist with company events, both in person and virtually. * Provide a welcoming atmosphere when greeting and directing clients and guests to conference rooms for meetings and ...

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Event Operations Assistant information

What are some common challenges faced by Event Operations Assistants during large-scale events?

Event Operations Assistants often encounter challenges such as managing tight timelines, coordinating with multiple vendors, and adapting quickly to last-minute changes. During large-scale events, it's crucial to stay organized and communicate effectively with team members to ensure smooth execution. Being proactive, detail-oriented, and maintaining a calm demeanor under pressure are key to overcoming these hurdles. Additionally, Event Operations Assistants frequently collaborate with event planners, venue staff, and logistics teams to resolve issues as they arise.

What are the key skills and qualifications needed to thrive as an Event Operations Assistant, and why are they important?

To thrive as an Event Operations Assistant, you need strong organizational abilities, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or coursework. Familiarity with event management software, scheduling tools, and Microsoft Office Suite is typically required. Excellent communication, teamwork, and problem-solving skills help you adapt to changing situations and coordinate effectively with vendors and team members. These competencies are crucial to ensure smooth event execution, client satisfaction, and the ability to handle unexpected challenges efficiently.

Is being an EA a stressful job?

Event Operations Assistants often work in fast-paced environments where managing multiple tasks and coordinating with teams are common, which can lead to stressful situations. The level of stress depends on the event size, workload, and experience, but strong organizational skills and the ability to adapt are important for success in this role.

What does an events assistant do?

An events assistant supports the planning and execution of events by coordinating logistics, managing schedules, setting up venues, and assisting with registration and attendee needs. They often work under supervision, use organizational skills, and may handle tasks such as equipment setup, vendor communication, and on-site support to ensure the event runs smoothly.

How much do event assistants make in the US?

Event assistants in the US typically earn between $12 and $20 per hour, with an average annual salary around $25,000 to $40,000. Compensation varies based on experience, location, and the complexity of events managed.

What is the difference between Event Operations Assistant vs Event Coordinator?

AspectEvent Operations AssistantEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer certifications in event managementSimilar; often requires experience or certifications in event planning
Work EnvironmentSupport staff working behind the scenes during events, often in fast-paced settingsOversees event planning and execution, interacts with clients and vendors
Employer & Industry UsageEvent venues, production companies, corporate eventsEvent planning firms, corporate event departments, non-profits

While both roles support event execution, the Event Operations Assistant primarily handles logistical support and setup tasks, whereas the Event Coordinator manages overall planning, client communication, and coordination. The assistant focuses on supporting the team, while the coordinator oversees the entire event process.

What are the duties of an event assistant?

An event operations assistant is responsible for supporting the planning and execution of events by coordinating logistics, setting up venues, managing registration, assisting vendors and attendees, and ensuring smooth event flow. They often use tools like checklists and may need to work flexible hours, including evenings and weekends, depending on the event schedule.

What are Event Operations Assistants?

Event Operations Assistants are professionals who support the planning and execution of events such as conferences, weddings, concerts, and corporate functions. Their responsibilities typically include setting up event spaces, coordinating vendors, assisting guests, and troubleshooting issues during the event. They work closely with event managers to ensure that every aspect of the event runs smoothly and according to plan. This role often requires excellent organizational skills, attention to detail, and the ability to work well under pressure.
What are the most commonly searched types of Event Operations jobs in California? The most popular types of Event Operations jobs in California are:
What cities in California are hiring for Event Operations Assistant jobs? Cities in California with the most Event Operations Assistant job openings:
Event Operations Assistant jobs near you
Infographic showing various Event Operations Assistant job openings in California as of June 2026, with employment types broken down into 90% Full Time, 8% Part Time, 1% Temporary, and 1% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.
Operations Assistant

Operations Assistant

Urban Organics LLC

Santa Clara, CA • On-site

$27 - $30/hr

Other

Posted 7 days ago

Key responsibilities

  • Support event load-ins and load-outs by organizing, packing, transporting, and returning equipment and supplies.

  • Manage operational aspects of event preparation including labeling, staging, inventory tracking, and gear condition reports.

  • Assist on-site during events with setup support, back-of-house coordination, and run-of-show logistics.

Job description

🌿 We're Hiring: Operations Assistant | Urban Organics | Bay Area


Urban Organics is a boutique luxury catering and event production company based in downtown Lafayette, CA. We create beautifully layered, detail-driven experiences for corporate clients, private events, and branded activations — with most of our events taking place across San Francisco and the greater Bay Area. We're looking for a sharp, organized, hands-on Operations Assistant to grow with us.


This is not a desk job. You'll be in the field, in the warehouse, and behind the scenes of some of the Bay Area's most beautiful events — making sure everything runs exactly as it should.


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📍 Office: Downtown Lafayette, CA | Events throughout San Francisco & the Bay Area

📅 Employment: Full-time, 30+ hours/week | Evenings & weekends required

💰 Pay: $27–$30/hr DOE + mileage reimbursement or company vehicle with gas card

✨ Benefits: Health & wellness plan eligibility | Daily family meal | Mileage reimbursement or company vehicle with gas card

🍎 Paid Closures: We close for major holidays — including Fourth of July, the full week of Thanksgiving, and two weeks over Christmas and New Year's. We believe rest is part of doing great work.


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What you'll do:


→ Support event load-ins and load-outs — organizing, packing, transporting, and returning equipment and supplies with care and accuracy

→ Manage the operational side of event prep: labeling, staging, inventory tracking, and gear condition reports

→ Drive company vehicles to and from events and the warehouse — safely and on time

→ Assist on-site during events: setup support, BOH coordination, and run-of-show logistics

→ Keep our warehouse and operations systems clean, organized, and running efficiently

→ Support the Event Manager and Operations Manager with day-to-day logistics

→ Occasionally assist with finishing details — light styling, client gifts, polished presentation touches


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You're the right fit if you:


✔ Live in the East Bay and are comfortable driving to events in SF and throughout the Bay Area

✔ Have a valid driver's license and a clean driving record

✔ Are physically able to lift and move event items (up to ~50 lbs) regularly

✔ Thrive in fast-moving environments and take pride in the details

✔ Are calm under pressure and professional in client-facing moments

✔ Have experience in catering, hospitality, events, or logistics — or a clear aptitude for it

✔ Are available for regular evenings and weekends


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Why Urban Organics?


We're a small, intentional team that does beautiful work and takes care of each other. You'll gain real operational experience inside a growing luxury hospitality brand, work alongside a talented culinary and events team, and be part of something with genuine craft behind it.


We value people who show up with energy, care about the details, and want to grow.


—


📩 To apply: Send a brief note and your resume to events@urbanorganicssf.com

Subject line: Operations Assistant — [Your Name]


In your note, include:

• A quick summary of relevant experience

• Your general availability (weekdays, evenings, weekends)

• Confirmation that you're East Bay-based and hold a valid driver's license

• Confirmation that you can lift ~50 lbs regularly


We look forward to hearing from you. 🌿



Apply