Event Coordinator Jobs in Springfield, MA (NOW HIRING)

**SIGN-ON BONUS**

The successful candidate will receive a $1,000 sign-on bonus ($500 paid at time of hire and $500 paid at the end of 90 days of employment.)

Reporting to the Director of Information Technology Services, the Production Services Coordinator provides coordination, technical direction and technical support in the planning and provision of sound, lighting, staging, and A/V production services.

Primary Duties and Responsibilities

• Collaborate with many diverse groups on campus to ensure the successful and cost-effective integration of production services in support of Academy programs and events, including theater, music and dance performances, and school meetings;
• Serve as a technical liaison to guest artists, performers, and vendors, to support Academy events and programs; review contracts and/or riders to ensure/negotiate that technical requirements are feasible;
• Maintain existing audio/visual equipment including sound, light, projection and other venue systems as appropriate, and coordinate maintenance service from outside vendors;
• Provide training and support for audio visual systems installed in the Hess Center for the Arts performance spaces, and event and meeting facilities, in collaboration with other ITS staff members
• Evaluate appropriate emerging audio/visual technologies;
• Work with performers, event sponsors, VPA and student activities’ faculty/staff, and student technicians to ensure the successful design and implementation of sound, light and staging programs
• Deliver and deploy audio visual equipment as necessary to support academic and co-curricular programs and campus events
• Provide lighting design & operation, live sound reinforcement, audio and video services and general stage management logistics in coordination with event hosts;
• Schedule, monitor and interface with live streaming vendors in Hess performance venues;
• Coordinate with the Production Services Technician to plan time off, ensuring adequate coverage, schedule overtime, and assignment adjustments as needed;
• Ensure work is done in an efficient and organized manner;
• Assist the Director in recruitment, orientation, and training of new production services staff.
  

Perform other duties as assigned

Job Specifications

• Associate’s degree and/or professional certification in sound and/or lighting required, Bachelor’s degree preferred
• 3-5 years of experience supervising, coordinating, designing, and delivering sound and lighting services in a performance environment is required; experience working in an educational environment and training and supervising students is desired
• Experience reviewing performance contracts and technical riders
• Willingness to work a flexible schedule including evening and/or weekend hours to support special events, rehearsals and performances
• Strong initiative and the ability to be self-directed, resourceful and creative
• Demonstrated proficiency in managing multiple projects and priorities simultaneously
• Strong written and oral communication skills
• Attention to details
• Excellent organizational and interpersonal skills
• Facility with and interest in the promotion of cooperation and teamwork with colleagues
• Strong customer service orientation
• Proficiency with post-production and presentation software is highly desirable;
• Willingness and ability to learn additional technologies as needed
• Demonstrated commitment to diversity and inclusion, and to serving the needs of a diverse community
  

Physical Job Demands

Ability to frequently:

• climb ladders, stairs, ramps, poles
• stoop, crouch and kneel
• work in awkward positions
• reach, feel and grasp objects
• sustain substantial movements of the wrists, hands and/or fingers
• walk from one work site to the next
• sit or stand for sustained periods of time
• receive and communicate information with others to safely and effectively perform functions of job
• Close visual acuity to view a computer monitor, light or sound board
• Moderate physical requirements, which includes exerting up to 50 pounds of force occasionally, and/or up to 30 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Working Conditions

The worker is mainly in an indoor venue environment and is not substantially exposed to adverse environmental conditions. Worker is occasionally subject to both inside and outside environmental conditions, including heat and humidity in the summer. Worker is occasionally subject to noise.

Special Instructions for Applicants

Application materials must include:

• A cover letter summarizing interests and qualifications
• A complete resume or curriculum vitae

Compensation & Benefits

Deerfield Academy offers a competitive total compensation package, where base compensation or salary is just one component. Pay within the published range is determined by factors such as qualifications, job-related knowledge, skills, and experience, allowing for growth and progression within the role.

We also offer a comprehensive suite of benefits to eligible employees, including:

• Health & Financial: Medical, dental, and vision insurance; a 403(b)-retirement plan; and employer-paid life and disability plans.
• Time Off: Generous paid time off and paid holidays.
• Campus Perks: Tuition remission, fitness center access and complimentary dining hall meals

See benefit plan details here.

Disclaimer

The above job description is intended to describe the general nature and level of work being performed by employees assigned to this classification. This job description is not intended to be construed as a comprehensive list of all responsibilities, duties and skills required of personnel so classified. It is expected that job duties and responsibilities will develop over time commensurate with performance.