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Event Associate Jobs in Reston, VA (NOW HIRING)

Encore Decor Inc

Be Seen First

Associate Event Producer

Silver Spring, MD · On-site

$65K - $80K/yr

Must be local to the DC area and available for occasional evening and weekend work as event schedules require Encore Decor is seeking a highly organized and creative Associate Event Producer to join ...

Encore Decor Inc

Be Seen First

Associate Event Producer

Silver Spring, MD · On-site

$65K - $80K/yr

Must be local to the DC area and available for occasional evening and weekend work as event schedules require Encore Decor is seeking a highly organized and creative Associate Event Producer to join ...

CHCI

Strategic Events Coordinator

Washington, DC · On-site

... Associate to support the planning and execution of high-quality events that advance CHCIs mission ... Support event data tracking, reporting, and sponsor benefit fulfillment to ensure successful ...

Michaels Stores

Party & Event Host

Silver Spring, MD

$17.65 - $20.60/hr

Event Coordination * Plan and coordinate multiple events at once including children's birthday parties and other craft classes or events. * Engage with clients of all ages, from 4 to 94+, by creating ...

Hyatt Regency Bethesda

Event Manager

Bethesda, MD

Event Manager Oversee event functions and coordinate guest activities and/or events in accordance ... Support associates by ensuring they perform in accordance with established brand or hotel standards ...

Hyatt Regency Bethesda

Event Manager

Bethesda, MD

Event Manager Oversee event functions and coordinate guest activities and/or events in accordance ... Support associates by ensuring they perform in accordance with established brand or hotel standards ...

Hyatt Regency Bethesda

Event Manager

Bethesda, MD

Event Manager Oversee event functions and coordinate guest activities and/or events in accordance ... Support associates by ensuring they perform in accordance with established brand or hotel standards ...

Axios

Associate, Axios Live - Talent Pool

Washington, DC · On-site

$20.75 - $23.75/hr

As our events portfolio and initiatives grow, we regularly assess and expand the team with Associates who can support event execution, manage logistics, coordinate cross-functional partners, and ...

Axios

Associate, Axios Live - Talent Pool

Washington, DC

$20.75 - $23.75/hr

As our events portfolio and initiatives grow, we regularly assess and expand the team with Associates who can support event execution, manage logistics, coordinate cross-functional partners, and ...

Marriott

Event Manager

National Harbor, MD · On-site

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott

Event Manager

Adelphi, MD · On-site

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott

Event Manager

Adelphi, MD · On-site

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott

Event Manager

National Harbor, MD · On-site

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott International

Event Manager

National Harbor, MD · On-site

$70K - $91K/yr

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

Marriott International

Event Manager

Adelphi, MD · On-site

$61K - $79K/yr

Ensures their property events have a seamless turnover from sales to service back to sales ... We actively foster an environment where the unique backgrounds of our associates are valued and ...

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Event Associate information

See Reston, VA salary details

$12

$20

$27

How much do event associate jobs pay per hour?

As of May 29, 2026, the average hourly pay for event associate in Reston, VA is $20.59, according to ZipRecruiter salary data. Most workers in this role earn between $18.56 and $21.35 per hour, depending on experience, location, and employer.

What are the key skills and qualifications needed to thrive as an Event Associate, and why are they important?

To thrive as an Event Associate, you need strong organizational skills, attention to detail, and experience in event planning or hospitality, often supported by a relevant degree or certificate. Familiarity with event management software, registration platforms, and budgeting tools is typically required. Excellent communication, problem-solving, and teamwork abilities help you coordinate with vendors, clients, and team members. These skills are essential for executing successful events, ensuring client satisfaction, and handling unexpected challenges efficiently.

What are some common challenges faced by Event Associates when coordinating multiple events simultaneously?

Event Associates often juggle several events at once, which can present challenges such as managing competing deadlines, coordinating logistics across different venues, and ensuring clear communication with vendors and team members. Staying organized and prioritizing tasks is crucial, as last-minute changes or unforeseen issues frequently arise. Successful Event Associates rely on strong time management skills and adaptability to keep events running smoothly and deliver positive experiences for clients and attendees.

What are Event Associates?

Event Associates are professionals who assist in the planning, coordination, and execution of events such as conferences, meetings, weddings, and trade shows. Their responsibilities often include handling logistics, communicating with vendors, setting up event spaces, and ensuring that everything runs smoothly on the day of the event. They work closely with event managers and other staff to deliver a successful experience for attendees. Attention to detail, strong organizational skills, and the ability to work under pressure are key qualities for this role.

What is the difference between Event Associate vs Event Coordinator?

AspectEvent AssociateEvent Coordinator
CredentialsHigh school diploma or equivalent; some roles may prefer associate's degreeBachelor's degree in hospitality, marketing, or related field often preferred
Work EnvironmentAssist with event setup, registration, and on-site support; often entry-levelOversees planning, logistics, and execution; more responsibility and coordination
Employer & Industry UsageEvent planning companies, corporate events, nonprofitsEvent planning firms, corporate events, conferences, festivals

While both roles support event execution, an Event Associate typically handles on-site support and setup, whereas an Event Coordinator manages planning, logistics, and overall event organization. The Coordinator role usually requires more experience and responsibility, making it suitable for those seeking to advance in event management.

What are the most commonly searched types of Event jobs in Reston, VA? The most popular types of Event jobs in Reston, VA are:
What cities near Reston, VA are hiring for Event Associate jobs? Cities near Reston, VA with the most Event Associate job openings:
Event Associate jobs near you
Infographic showing various Event Associate job openings in Reston, VA as of May 2026, with employment types broken down into 3% As Needed, 60% Full Time, 28% Part Time, 3% Temporary, and 6% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution, with an average salary of $42,829 per year, or $20.6 per hour.
Strategic Events Coordinator

Strategic Events Coordinator

Congressional Hispanic Caucus Institute

Washington, DC • On-site

$55K - $60K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 22 days ago

Job description

TITLE: Strategic Events Coordinator
REPORTS TO: Senior Manager, Strategic Events
LOCATION: Washington, DC - Hybrid In-Office & Remote
POSITION SUMMARY
The Congressional Hispanic Caucus Institute (CHCI) is seeking a highly organized and collaborative Strategic Events Associate to support the planning and execution of high-quality events that advance CHCI's mission and elevate its national presence.
This role supports a wide range of in-person events, from convenings and receptions to CHCI's premier Leadership Conference and Awards Gala during Hispanic Heritage Month, by coordinating logistics, managing event operations, supporting vendors and sponsors, and ensuring a seamless attendee experience. The ideal candidate is detail-oriented, adaptable, customer service-driven, and thrives in a fast-paced environment while managing multiple priorities and deadlines.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Event Planning & Logistics
  • Support the end-to-end planning and execution of CHCI events, including conferences, galas, receptions, briefings, board meetings, programmatic events, and alumni engagements
  • Coordinate event logistics including venues, vendors, catering, audiovisual, travel, registration, signage, shipping, staffing, and on-site operations
  • Support event data tracking, reporting, and sponsor benefit fulfillment to ensure successful partnership engagement and event execution
  • Manage event materials, supplies, inventory, registration platforms, event websites, and attendee communications to support a seamless event experience
  • Develop and maintain event timelines, production schedules, dashboards, briefing materials, and other logistical documents
  • Compile registration and post-event data, surveys, and analytics to support reporting, evaluation, and continuous improvement efforts

Administrative & Operational Support
  • Maintain event calendars, planning documents, attendee lists, tracking systems, and operational resources to support team and event management.
  • Process invoices, reimbursements, expense reconciliations, and assist with budget tracking and reporting for assigned events and projects.
  • Support internal coordination through meeting scheduling, note-taking, shared inbox management, and timely responses to event-related inquiries
  • Collaborate with internal departments, sponsors, vendors, speakers, and external partners to support successful event execution and stakeholder engagement
  • Partner with communications and marketing teams on event branding, signage, promotional materials, and digital content needs
  • Provide exceptional customer service and professional communication while maintaining diplomacy, confidentiality, and a collaborative team approach
  • Support additional strategic initiatives and event-related responsibilities as assigned

QUALIFICATIONS
Required:
  • 1-3 years of professional experience, preferably in event planning, hospitality, nonprofit events, conference management, or related fields.
  • Strong organizational skills with exceptional attention to detail and ability to manage multiple projects simultaneously.
  • Excellent written and oral communication skills.
  • Ability to remain calm, flexible, and solutions-oriented in fast-paced or high-pressure environments.
  • Highly adaptable, with a willingness to learn and support all facets of event planning.
  • Strong customer service and interpersonal skills with the ability to collaborate across teams and with external stakeholders.
  • Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Outlook, and Teams, as well as Google Workspace
  • Ability to work occasional evenings, weekends, and travel as required by event schedules.
  • Ability to lift and transport event materials up to 20 pounds occasionally
  • Commitment to the mission of the Congressional Hispanic Caucus Institute
    - Developing the next generation of Latino leaders®

Preferred:
  • Experience supporting nonprofit, association, corporate, or fundraising events
  • Experience coordinating and managing relationships with vendors, venues, and external event partners
  • Familiarity with event platforms such as Cvent, Passkey, Canva, or related registration/event technology tools, as well as CRM such as Salesforce
  • Bilingual in English and Spanish

BENEFITS
CHCI offers an array of competitive benefits to its employees:
  • Flexibility for Telework
  • Medical, Dental, and Vision insurance
  • Basic Life Insurance Coverage
  • Life Insurance Coverage for Dependents
  • Employee Assistance Program
  • Flexible Spending Account
  • WMATA SmarTrip Benefit/Parking Subsidy
  • 401k Retirement Plan
  • Paid federal holidays
  • Paid Time Off - Vacation and Sick Leave
  • Pet Insurance Option
  • An organization-wide winter break between 12/25 and 1/1
  • Furniture allowance for remote office

About the Congressional Hispanic Caucus Institute (CHCI)
The Congressional Hispanic Caucus Institute (CHCI) is a 501(c)(3) non-profit, non-partisan organization founded in 1978, dedicated to developing the next generation of Latino leaders in the United States. CHCI provides leadership, public service, and policy experiences in the nation's capital to outstanding Latino students and young professionals from throughout the nation. CHCI manages a network of over 5,400 highly accomplished alumni, providing a pipeline of Latino talent to corporations, government, and nonprofits, to ensure the interests of the Latino community are represented across all sectors of society. CHCI also convenes a variety of community leaders that include Members of Congress, other public officials, corporate executives, advocates, and community leaders to discuss issues facing the Latino community and our nation and identify solutions that can be implemented in policy and practice.
CHCI is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, belief or spirituality, sex, gender, gender identity or expression, sexual orientation, national origin, disability status, matriculation, genetic information, protected veteran status, marital status, family responsibilities, pregnancy and pregnancy-related conditions, personal appearance, political affiliation, credit information, or any other characteristic protected by applicable law.

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