Event Associate Jobs in Arlington, VA (NOW HIRING)

Savvy, strategic, enthusiastic, results-driven, Special Event Associate sought to join our fun and fast-paced production team ASAP!
RGI events is an award-winning special events production firm and design atelier providing 360-degree strategic special events services for discerning clients around the world. We connect organizations to audiences through the power of shared experiences, drawing on over two decades of successes and an unshakable belief in what can be achieved when we gather together.
Our clients include LOREAL USA, The Washington Nationals, Hilton, Nike, OPI, KISS Cosmetics, La Roche Posay, SkinCeuticals, Dior, The American Red Cross, The Lawyers Committee for Civil Rights Under Law, Hewlett-Packard, SpaceX, Project HOPE, The European Union Delegation to the United States, The Atlantic Council and more.
Starting Salary is approx $120,000+/year
$82-90,000/year base (dependant on prior demonstrated success, experience and qualifications)
Robust per project bonus structure averaging an additional $20-30k+ per year.
Day to day you will be working as the project lead to move the needle forward on our client's accounts and successfully produce and execute as the team lead the highly sophisticated, strategically driven, multi-faceted events our clients entrust us with to advance their own organizational agendas.
This includes setting and managing timelines, managing budgets to ensure successful attainment of client requests hand in hand with company profitability, contract review and negotiation, relationship building with spaces and suppliers, experienced team and client guidance of complex special event strategy, creative problem solving towards client needs, managing suppliers and spaces to ensure quality and compliance, managing an in-house project support team, creating strategy driven stage programming and dynamic content delivery experiences both in look and means, ensuring efficiency, inspiration and impact in the overall attendee experience, and managing the client relationship end to end ensuring 5 star service and complete client satisfaction in every event executed.
Events Associate Key Responsibilities:
This integral position holds complete project responsibility for the successful planning, production and management of our clients projects across the spectrum of events we produce from top to bottom - successfully executing every deliverable needed to bring to life the vision set forth by our company principal for each event to an industry-leading standard strategically achieving our clients goals.
*End to end planing and execution of complex special events
*Researching, evaluation and comparison of event spaces and suppliers
*Contract Review and Negotiation
*Timeline creation and management
*Budget Creation and Management to ensure company profitability and client success
*Directly interface with client on a daily basis as the lead POC for both technical and account needs with complete relationship responsibility
*Development of event concepts and components with client and internal teams
*Develop project operational and onsite operational work flow, lead staffing and supplier team needs to ensure resources and support are in place, as well as lead any onsite execution (travel maybe required)
*Brief as needed all internal and external supplioer and team members including creating job descriptions, host meetings for briefings, design and support supplier load in processes, ensure insurance compliance
*Support Event Design process, pitch concepts to clients
*Effectively map all event components
*Build and manage digital processes for event functions (communications, registration, floorplans, event apps)
*Data collection driving complex seating processes for galas and successful sponsor and supporter benefits fulfillment
*Report creation and distribution on collected data
*Management of collaborative teams both internal and external
*Strategic Creation of ROS, Production Timeline and Cue to Cue documents
*Stage program building and content delivery architecture
*Show calling and direction
*Management of program participants including speaker and participant briefing documents and meetings
*Leading planning meetings, walkthoughs, tastings, supplier briefings, rehearsals etc
*Create internal and external debrief reports illustrating value of company work
*Lead all logistical, technical and creative details related to all stages of planning, design and production for our clients
Everyday is exciting - every day is different - every day is full of creative opportunities
Who we are:
We are innovative thinkers, mission-driven collaborators, and ambitious dreamers who challenge the status quo-always ready to test the limits of creativity and our imagination. Our production philosophy is rooted in a commitment to delivering seamless logistics through an unwavering attention to the unique needs of each client. Our design sensibility is shaped by our desire to delight the eye and energize the mind. Together, these priorities create engaging experiences that do the hard work of advancing agendas while feeling effortless, inspiring both our clients and their audiences.
We are a group of dedicated, female-led, hustlers - creative and enthusiastic. Committed to changing our industry by bringing great work and true ROI to our clients through truly innovative projects. We are advocates of small businesses, localists, the creative economy, entrepreneurship and women in business - so while our new team member does not have to be female - they must share those team values.
Requirements
Key Qualifications:
*Hold an Events, Hospitality, PR or similar field of study BA
*6+ years of hands-on team lead meeting/event planning experience are required; CMP certification is preferred. Agency background is preferred.
*MUST have functional mastery of Asana (or similar platform), PPT, Xcel, Word, Microsoft Teams, Google Business Tools (Drive, Forms, etc)
*Familiarity level mastery of Social Tables, Canva, Adobe, FloDesk (or similar) and Squarespace/Wordpress (or similar)
*Exceptional written and verbal communication skills, with a keen attention to detail
*Elite time management, problem solving and organizational skills
*Deep experience in technical event production and event industry knowledge
*Proven experience developing and pitching event concepts to clients
*Proven success in complex project management with financial goals
*Refined analytical skills allowing meaningful reporting on deliverables
*Experience successfully managing client relationships building trust and creating ideal outcomes for client and internal teams
*Experience creating floorplans, production timelines, cue to cues, sponsor and rsvp management documents, presentation tools and pitch decks -
*Proven experience setting, managing and adhering to and reporting on budgets
*Experience crafting AV orders, reading, understanding and negotiating event supplier contracts, preparing and submitting permitting applications
*Experience leading venue visits, walk throughs, vendor and supplier meetings - providing agendas, follow up notes
*Experience managing day-to-day production and planning of special event project as the clients principal POC
About You:
You are a self-starter who takes initiative, anticipates client and company needs and solves problems proactively
You can juggle and prioritize multiple projects and responsibilities
You are able to prioritize deliverables with ease
You are a deadline meeting machine
You are OUTSTANDINGLY organized and a passionate perfectionist who never forgets the details
You are an adrenaline junkie who THRIVES in a fast-paced, high-pressure creative industry
You meet challenges with a smile, accept critiques gracefully and mesh with a team of women who strive for excellence!
You are flexible and able to pivot priorities, think on your feet and problem solve independently
You posses a no job is too small mentality
You don't believe in excuses, accept feedback constructively and yearn to learn all you can
Reliable personal transportation or in town transportation plan including the ability to transport boxes and other supplies a must
Must be able to comfortably life 40 lbs and stand for up to 6 hours
*100% onsite in Alexandria, VA (WFH allowance monthly) with 20-30% travel (including international, must have passport)
It also helps if you:
Are madly ambitious
Tech savvy
Are social (online and IRL)
Trend seeking/setting
Have an eye for aesthetics
Dream big and seek inspiration everyday
TO APPLY:
PORTFOLIO OF WORK DEMONSTRATING THE EXPERIENCE AND QUALIFICATIONS LISTED ABOVE WILL BE REQUIRED TO BE CONSIDERED
We respectfully request you do not apply if you are not comfortable with this salary offer listed above OR working full time in person
Benefits offered after initial onboarding/review period.
Benefits include paid vacation, work from home flex per month and health insurance (with options for vision and dental) offered after initial employee review period
No teleworking candidates please
Out of town applicants are considered but will be required to attend final in person interview in Alexandria VA and must be planning to relocate to the washing ton DC area
Work takes place IN PERSON
This is an onsite position which works full time out of our Old Town Alexandria VA office
MUST be available to start ASAP (ideally within 2 weeks of offer acceptance)
Benefits

• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development
• Health Care Plan (Medical, Dental & Vision)
• Retirement Plan (401k, IRA)
• Paid Time Off (Vacation, Sick & Public Holidays)
• Family Leave (Maternity, Paternity)
• Training & Development