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Estates Assistant Jobs in Park Ridge, IL (NOW HIRING)

Showami

Real Estate Showing Agent

Aurora, IL · Remote

$28 - $100/hr

... Illinois to assist with buyer showings, open houses, and property tasks. This flexible, on-demand role lets you earn extra income on your schedule while staying active in real estate.

Polsinelli

Real Estate Analyst

Chicago, IL · On-site

$90K - $110K/yr

We have an immediate opening for an Analyst to assist our Real Estate attorneys in our Real Estate Finance Practice Group. This position requires experience in commercial real estate transactions and ...

REAL ESTATE LAW FIRM LLC

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Associate Attorney- The Real Estate Law Firm

Algonquin, IL · On-site

$75K - $110K/yr

Optional - Business Formation: Assist with forming LLCs, drafting operating agreements, filing EINs, and preparing real estate holding structures. Alternative Role - Associate Attorney (If Applicable)

REAL ESTATE LAW FIRM LLC

Be Seen First

Associate Attorney- The Real Estate Law Firm

Algonquin, IL · On-site

$75K - $110K/yr

Optional - Business Formation: Assist with forming LLCs, drafting operating agreements, filing EINs, and preparing real estate holding structures. Alternative Role - Associate Attorney (If Applicable)

REAL ESTATE LAW FIRM LLC

Be Seen First

Associate Attorney- The Real Estate Law Firm

Algonquin, IL · On-site

$75K - $110K/yr

Optional - Business Formation: Assist with forming LLCs, drafting operating agreements, filing EINs, and preparing real estate holding structures. Alternative Role - Associate Attorney (If Applicable)

W3Global Inc.

Estate Planning Paralegal

Northbrook, IL · Hybrid

$60K - $70K/yr

Opportunity: Estate Planning Paralegal | Northbrook, IL | Full-time Role Overview We are a ... Collect and organize financial and asset data to assist clients with funding of revocable trusts ...

HRBoost

Real Estate Agent

Chicago, IL · On-site

$50K - $150K/yr

Launch Your Real Estate Career with Ani Real Estate | Virtual Brokerage Location: Chicago Metro ... Have a dedicated transaction manager from contract to close to assist with organization and ...

HRBoost

Real Estate Agent

Chicago, IL · On-site

Launch Your Real Estate Career with Ani Real Estate | Virtual Brokerage Location: Chicago Metro ... Have a dedicated transaction manager from contract to close to assist with organization and ...

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All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Park Ridge, IL

Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates, including tasks such as coordinating repairs, managing records, and assisting with security and safety procedures. They often work closely with estate managers and may use tools like maintenance software to ensure smooth operations. The role typically requires good organizational skills and knowledge of property management practices.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
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Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Park Ridge, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Administrative Assistant

Evergreen Real Estate

Chicago, IL • On-site

$23 - $23.65/hr

Full-time

Posted 26 days ago

Job description

Why Evergreen?
Evergreen Real Estate Group is a fully integrated real estate company dedicated to creating thriving housing communities. Since 2001, we have developed, acquired, and managed affordable and market-rate multifamily properties across 13 states and the District of Columbia. Our team is built on collaboration, integrity, and a shared commitment to transforming communities and improving lives. At Evergreen, every role makes an impact.
What You'll Do
As an Administrative Assistant, you'll play a vital role in supporting two award-winning communities, each designed to provide high-quality, welcoming homes for residents. You'll help keep both properties running smoothly while assisting residents, supporting office operations, and ensuring an exceptional living experience.
Key Responsibilities
Office & Resident Support
  • Provide clerical and administrative support to the Property Manager.
  • Greet residents and guests, answer calls, and handle inquiries with warmth and professionalism.
  • Assist with resident move-ins, orientations, and maintaining positive relationships.

Compliance & Regulatory Support
  • Ensure operations follow company policies and federal/state regulations (Fair Housing, ADA, OSHA, etc.).
  • Support leasing compliance, including certification processes and resident file management.

Financial & Leasing Assistance
  • Help process rent payments, track accounts payable, and prepare deposits.
  • Assist with resident lease paperwork and ensure all leasing activities comply with Fair Housing and ADA standards.

Maintenance Coordination
  • Receive and distribute work orders to the maintenance team, ensuring timely responses to resident needs.

Marketing & Community Engagement
  • Maintain the property's waiting list, conduct market surveys, and support outreach efforts.
  • Encourage and facilitate resident and vendor feedback through online reviews.

What You Bring
  • A passion for helping people and creating a positive living experience for residents.
  • 1-3 years of administrative, leasing, or customer service experience preferred.
  • Strong organizational skills with the ability to multitask in a fast-paced environment.
  • Professional communication skills - written and verbal.
  • Ability to understand and follow compliance regulations.

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