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Estates Assistant Jobs in Chicago, IL (NOW HIRING)

Dean Tubekis Team

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Real Estate Assistant

Long Grove, IL · On-site

$20 - $22/hr

Real Estate Administrative Assistant - Full time The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative ...

HRBoost

Showing Assistant (Real Estate)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Real Estate)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Real Estate)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

Addison Group

Trusts & Estates Paralegal

Chicago, IL · On-site

$90K - $120K/yr

Draft correspondence and assist attorneys with legal and factual research as needed. * Provide additional support for estate planning matters involving corporate entities and real estate assets.

Addison Group

Trusts & Estates Paralegal

Chicago, IL · On-site

$90K - $120K/yr

Draft correspondence and assist attorneys with legal and factual research as needed. * Provide additional support for estate planning matters involving corporate entities and real estate assets.

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

Place

Showing Assistant

Lockport, IL · On-site

Summary Elevate Your Real Estate Career as a Showing Assistant Join the top 20% of real estate professionals across North America and grow your career as a Showing Assistant . Collaborate with ...

PLACE

Showing Assistant

Lockport, IL · On-site

$25K - $35K/yr

Summary Elevate Your Real Estate Career as a Showing Assistant Join the top 20% of real estate professionals across North America and grow your career as a Showing Assistant . Collaborate with ...

LHH US

Trust and Estate Paralegal

Chicago, IL · Hybrid

$110K - $120K/yr

Trusts & Estates Paralegal Chicago, Illinois (Hybrid) Salary: $110,000 - $120,000 annually LHH ... Key Responsibilities Probate & Estate Administration * Assist attorneys with probate estate ...

New

LHH US

Trust and Estate Paralegal

Chicago, IL · Hybrid

$110K - $120K/yr

Trusts & Estates Paralegal Chicago, Illinois (Hybrid) Salary: $110,000 - $120,000 annually LHH ... Key Responsibilities Probate & Estate Administration * Assist attorneys with probate estate ...

New

Bridge33 Capital

Assistant Property Manager

Chicago, IL

$58K - $70K/yr

We are seeking a COMMERCIAL REAL ESTATE ASSISTANT PROPERTY MANAGER, who is looking to learn and grow into a Commercial Real Estate Property Manager and beyond! This role is 4 days/week in-person, and ...

Bridge33 Capital

Assistant Property Manager

Chicago, IL · On-site

$58K - $70K/yr

We are seeking a COMMERCIAL REAL ESTATE ASSISTANT PROPERTY MANAGER, who is looking to learn and grow into a Commercial Real Estate Property Manager and beyond! This role is 4 days/week in-person, and ...

Bridge33 Capital

Assistant Property Manager

Chicago, IL · On-site

$58K - $70K/yr

We are seeking a COMMERCIAL REAL ESTATE ASSISTANT PROPERTY MANAGER, who is looking to learn and grow into a Commercial Real Estate Property Manager and beyond! This role is 4 days/week in-person, and ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates by handling administrative tasks, coordinating repairs, and assisting with security and safety procedures. They often work closely with estate managers and may need knowledge of building systems, safety regulations, and basic maintenance skills. The role typically requires organizational skills and attention to detail.

What skills does an estates assistant need?

An estates assistant needs strong organizational and communication skills to manage property records, coordinate maintenance, and liaise with contractors. Attention to detail, basic knowledge of property management systems, and the ability to work independently are also important. Familiarity with health and safety regulations and relevant certifications can enhance job performance.

What are the most commonly searched types of Estates jobs in Chicago, IL?

The most popular types of Estates jobs in Chicago, IL are:

What are popular job titles related to Estates Assistant jobs in Chicago, IL?

For Estates Assistant jobs in Chicago, IL, the most frequently searched job titles are:

What job categories do people searching Estates Assistant jobs in Chicago, IL look for?

The top searched job categories for Estates Assistant jobs in Chicago, IL are:

What cities near Chicago, IL are hiring for Estates Assistant jobs?

Cities near Chicago, IL with the most Estates Assistant job openings:

Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Chicago, IL as of August 2026, with employment types broken down into 1% As Needed, 71% Full Time, 23% Part Time, 1% Temporary, 3% Contract, and 1% Nights. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Real Estate Assistant

Long Grove, IL • On-site

Dean Tubekis Team
See more jobs at Dean Tubekis Teamexternal

$20 - $22/hr

Contractor

PTO

Re-posted 17 days ago

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Job description

Real Estate Administrative Assistant – Full time

The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative assistant with a positive, can do attitude! You will receive a bi-weekly salary. If you enjoy a balance of working independently and as part of a team, this opportunity will appeal to you.

Apply your real estate experience, attention to detail, data entry skills, ability and desire to learn, providing our team and clients with outstanding customer service. A variety of effective communications skills are required, including written, phone, and in-person.

Some responsibilities include:

· While this is primarily an office-based position, there will be some time away from the office for photography appointments, gathering information from clients for MLS, delivering brochures, keys, lockboxes, etc.

· Occasionally prepare listing documents using relevant real estate software programs.

· Transaction coordination from contract through closing, using our software system to track all tasks and deadlines. This requires interaction with brokers, attorneys, lenders, and clients.

Qualifications:

· Computer literate, with experience with Microsoft PC based programs and some customer relationship management software.

· Dependable, detail oriented, flexible, trustworthy and dedicated to providing superior customer service.

Work Remotely

  • No

Job Type: Full-time

Benefits:

  • Paid time off

Experience:

  • Administrative Assistant: 2 years (Preferred)
  • Customer Service: 2 years (Preferred)
  • Attention to detail is a MUST

License/Certification:

  • Real Estate License (Required)
  • Driver's License (Required)

Work Location: In person