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Estates Assistant Jobs in Park Ridge, IL (NOW HIRING)

Dean Tubekis Team

Real Estate Assistant

Long Grove, IL · On-site

$20 - $22/hr

Real Estate Administrative Assistant - Full time The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative ...

HRBoost

Showing Assistant (Real Estate)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Real Estate)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Real Estate)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

HRBoost

Showing Assistant (Chicago South)

Chicago, IL · On-site

Start in Real Estate as a Showing Assistant | Ani Real Estate Location: Chicago Metro Area Type: Independent Contractor (Part-Time / Flexible) Looking to get into real estate but not sure where to ...

Bridge33 Capital

Assistant Property Manager

Chicago, IL

$58K - $70K/yr

We are seeking a COMMERCIAL REAL ESTATE ASSISTANT PROPERTY MANAGER, who is looking to learn and grow into a Commercial Real Estate Property Manager and beyond! This role is 4 days/week in-person, and ...

Bridge33 Capital

Assistant Property Manager

Chicago, IL · On-site

$58K - $70K/yr

We are seeking a COMMERCIAL REAL ESTATE ASSISTANT PROPERTY MANAGER, who is looking to learn and grow into a Commercial Real Estate Property Manager and beyond! This role is 4 days/week in-person, and ...

Bridge33 Capital

Assistant Property Manager

Chicago, IL · On-site

$58K - $70K/yr

We are seeking a COMMERCIAL REAL ESTATE ASSISTANT PROPERTY MANAGER, who is looking to learn and grow into a Commercial Real Estate Property Manager and beyond! This role is 4 days/week in-person, and ...

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Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates, including tasks such as coordinating repairs, managing records, and assisting with security and safety procedures. They often work closely with estate managers and may use tools like maintenance software to ensure smooth operations. The role typically requires good organizational skills and knowledge of property management practices.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.
What are popular job titles related to Estates Assistant jobs in Park Ridge, IL? For Estates Assistant jobs in Park Ridge, IL, the most frequently searched job titles are:
What job categories do people searching Estates Assistant jobs in Park Ridge, IL look for? The top searched job categories for Estates Assistant jobs in Park Ridge, IL are:
What cities near Park Ridge, IL are hiring for Estates Assistant jobs? Cities near Park Ridge, IL with the most Estates Assistant job openings:
Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Park Ridge, IL as of August 2026, with employment types broken down into 1% As Needed, 76% Full Time, 20% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Real Estate Assistant

Dean Tubekis Team

Long Grove, IL • On-site

$20 - $22/hr

Contractor

PTO

Re-posted 2 days ago

Job description

Real Estate Administrative Assistant – Full time

The Dean Tubekis Team at Coldwell Banker is one of the most successful real estate teams in the northwest suburbs. We are seeking an administrative assistant with a positive, can do attitude! You will receive a bi-weekly salary. If you enjoy a balance of working independently and as part of a team, this opportunity will appeal to you.

Apply your real estate experience, attention to detail, data entry skills, ability and desire to learn, providing our team and clients with outstanding customer service. A variety of effective communications skills are required, including written, phone, and in-person.

Some responsibilities include:

· While this is primarily an office-based position, there will be some time away from the office for photography appointments, gathering information from clients for MLS, delivering brochures, keys, lockboxes, etc.

· Occasionally prepare listing documents using relevant real estate software programs.

· Transaction coordination from contract through closing, using our software system to track all tasks and deadlines. This requires interaction with brokers, attorneys, lenders, and clients.

Qualifications:

· Computer literate, with experience with Microsoft PC based programs and some customer relationship management software.

· Dependable, detail oriented, flexible, trustworthy and dedicated to providing superior customer service.

Work Remotely

  • No

Job Type: Full-time

Benefits:

  • Paid time off

Experience:

  • Administrative Assistant: 2 years (Preferred)
  • Customer Service: 2 years (Preferred)
  • Attention to detail is a MUST

License/Certification:

  • Real Estate License (Required)
  • Driver's License (Required)

Work Location: In person