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Estates Assistant Jobs in Ohio (NOW HIRING)

Showami

Real Estate Showing Agent

Dayton, OH · On-site +1

$28 - $100/day

We are seeking licensed real estate agents in Dayton and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Solon, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Solon and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Westerville, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Westerville and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can ...

Showami

Real Estate Showing Agent

Hamilton, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Hamilton and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help ...

Showami

Real Estate Showing Agent

Toledo, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Toledo and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Strongsville, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Strongsville and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can ...

Showami

Real Estate Showing Agent

Canton, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Canton and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Elyria, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Elyria and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

Showami

Real Estate Showing Agent

Lakewood, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Lakewood and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help ...

Showami

Real Estate Showing Agent

Lima, OH · On-site +1

$28 - $100/hr

We are seeking licensed real estate agents in Lima and surrounding areas to assist with various real estate tasks. Requirements: You must be a currently licensed real estate agent ( We can help you ...

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All JobsEstates JobsEstates Assistant JobsEstates Assistant Jobs in Ohio

Estates Assistant information

What is an estates assistant?

Estates Assistants are professionals who support the management and maintenance of buildings, facilities, and grounds within an organization, such as a university, hospital, or corporate estate. Their duties often include administrative tasks, coordinating repairs, assisting with health and safety checks, and supporting the estates or facilities management team. They play a key role in ensuring that premises are safe, functional, and well-maintained. Estates Assistants may also liaise with contractors, help with the organization of moves or refurbishments, and keep accurate records of maintenance activities.

What are the key skills and qualifications needed to thrive as an estates assistant?

To thrive as an Estates Assistant, you need strong organizational skills, attention to detail, and a basic understanding of facilities management, often supported by relevant experience or a certificate in property or facilities management. Familiarity with property management software, maintenance scheduling tools, and Microsoft Office is typically required. Excellent communication, problem-solving abilities, and a proactive approach help you stand out in this role. These skills are crucial for ensuring properties are well-maintained, issues are addressed promptly, and stakeholders' needs are effectively managed.

What are some common challenges faced by an estates assistant, and how can they be managed effectively?

Estates Assistants often juggle a variety of tasks, such as coordinating maintenance requests, managing administrative duties, and supporting facilities management teams. A common challenge is balancing competing priorities, especially during busy periods or when urgent issues arise. Effective time management, strong organizational skills, and clear communication with team members and external contractors are key to overcoming these challenges. Proactively seeking clarification on tasks and using scheduling tools can also help manage workloads and ensure smooth operations.

What does an estates assistant do?

An estates assistant supports the management and maintenance of property estates by handling administrative tasks, coordinating repairs, and assisting with security and safety procedures. They often work closely with estate managers and may need knowledge of building systems, safety regulations, and basic maintenance skills. The role typically requires organizational skills and attention to detail.

What skills does an estates assistant need?

An estates assistant needs strong organizational and communication skills to manage property records, coordinate maintenance, and liaise with contractors. Attention to detail, basic knowledge of property management systems, and the ability to work independently are also important. Familiarity with health and safety regulations and relevant certifications can enhance job performance.

What are the most commonly searched types of Estates jobs in Ohio?

The most popular types of Estates jobs in Ohio are:

What are popular job titles related to Estates Assistant jobs in Ohio?

For Estates Assistant jobs in Ohio, the most frequently searched job titles are:

What job categories do people searching Estates Assistant jobs in Ohio look for?

The top searched job categories for Estates Assistant jobs in Ohio are:

What cities in Ohio are hiring for Estates Assistant jobs?

Cities in Ohio with the most Estates Assistant job openings:

Estates Assistant jobs near you
Infographic showing various Estates Assistant job openings in Ohio as of August 2026, with employment types broken down into 2% As Needed, 79% Full Time, 16% Part Time, 1% Temporary, and 2% Contract. Highlights an 98% Physical, 1% Hybrid, and 1% Remote job distribution.

Assistant Property Manager

RHM Real Estate Group

East Cleveland, OH • On-site

$50K - $55K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 26 days ago

Job description

OVERVIEW
Join our team at RHM as a Certified Occupancy Specialist / Assistant Property Manager (COS/APM)! In this key role, you will work closely with the Property Manager to ensure the smooth operation of our apartment community in East Cleveland, OH. You'll play a vital part in driving financial growth, supporting the development of our team, and fostering positive relationships with residents. This is an excellent opportunity for individuals who are passionate about affordable housing management, eager to make a meaningful community, and seeking career growth in a dynamic and rewarding environment.
RESPONSIBILITIES
  • Assist the property manager in ensuring the property is rented to its fullest capacity while representing the company professionally at all times.
  • Confirm completion of all leases and corresponding paperwork, accurately inputting data into the Yardi System in a timely manner.
  • Maintain proper organization of current resident files and assist the property manager in answering phones and entering work orders into Yardi.
  • Adhere to procedures for processing eligible applicants within program guidelines, such as HUD regulations.
  • Process all Section 8 and LIHTC Tenant Income Certification (TIC).
  • Process EIV reports, address any findings, maintain master binder, and adhere to security standards.
  • Complete lease agreements with new residents, outlining occupancy terms and conditions and handling relevant paperwork.
  • Ensure completeness and organization of new move-in files, attending training sessions as required by RHM Real Estate Group.
  • Minimize property vacancy loss by efficiently processing multiple applicants upon notice of intent to vacate/evict by current residents.
  • Cooperate with compliance staff to provide necessary information for audits, inspections, and annual reports to lenders and regulatory agencies.
  • Utilize effective techniques and company guidelines to orient and train new personnel consistently.
  • Maintain staff efficiency through ongoing training, instruction, counseling, and leadership.
  • Provide support to staff, fostering teamwork and setting an example for a harmonious work environment.
  • Conduct daily property walks to demonstrate management presence and monitor overall property appearance.
  • Record and communicate all service requests appropriately to maintenance staff.
  • Learn and ensure compliance with company, local, state, and federal safety regulations.
  • Emphasize a "safety first" principle among staff members.
  • Other duties as assigned.

REQUIREMENTS
  • High School Degree or GED required - Bachelor's degree in Social Work, Real Estate Management, or related field preferred
  • COS (Certified Occupancy Specialist) certification preferred
  • 3+ years previous experience in property management, affordable housing management, or related field required
  • Proficiency in property management software, such as Yardi, and MS Office Suite.
  • Strong understanding of HUD regulations and other affordable housing program guidelines
  • Excellent communication skills, both verbal and written, with the ability to interact professionally with residents, staff, and external stakeholders
  • Detail-oriented with strong organizational skills to maintain accurate records and documentation
  • Ability to multitask and prioritize tasks effectively in a fast-paced environment.
  • Demonstrated problem-solving skills and the ability to handle difficult situations with diplomacy and tact
  • Familiarity with Section 8 and LIHTC Tenant Income Certification processes
  • Knowledge of EIV compliance and reporting standards preferred
  • Commitment to maintaining confidentiality and handling sensitive information with discretion
  • Must embody RHM's core values: Teamwork, Will to Win, Loyal and Be a Good Person

COMPENSATION & BENEFITS
  • Annual salary starting at $50,000.00 - $55,000.00
  • Medical, dental, vision, and other ancillary plans
  • 100% employer-paid life insurance policy and long-term disability coverage
  • 401k participation after 1 year, with employer matching
  • Paid time off: holidays, and PTO to support work-life balance

Why Build Your Career with RHM Real Estate Group?
At RHM Real Estate Group, we are a dynamic and rapidly growing real estate firm that invests, develops, and manages multi-family and commercial properties. Our diverse portfolio includes both market-rate and affordable housing, as well as commercial real estate. We are dedicated to fostering a culture of teamwork, integrity, and commitment. Our core values - teamwork , will to win , be a good person , and loyalty - guide everything we do.
You will have the opportunity to collaborate with professionals from various teams, including operations, facilities management, accounting, human resources, and compliance, all working together to ensure success. We offer competitive wages, robust benefits, and a clear path for growth. If you're looking for a company where you can grow, contribute, and thrive, RHM Real Estate Group is the place for you.
RHM Real Estate Group is an equal opportunity employer. All applicants will be considered for employment without regard to age, marital, race, color, religion, sex, sexual orientation, gender identity, national origin, veteran, or disability status.

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