Entry Level Public Administration Jobs (NOW HIRING)

Salary: $35,000.00 Annually
Location : St. Croix, VI
Job Type: Classified
Job Number: 201905328
Department: |Department of Labor- STX|
Opening Date: 06/12/2026
Closing Date: 6/26/2026 11:59 PM Atlantic (Canada)
Description
Under the immediate supervision of a Unit Director, Supervisor, or designee, this is administrative work in assisting with the management of an agency. An employee in this class is responsible for serving as administrative support to a department or division director.
Work is at the entry level and of limited complexity; duties are usually specialized in nature relating to a limited number of management areas. Work is performed in accordance with established policies, but the use of good judgment is required in the application and interpretation of rules and regulations. Work is reviewed by a higher-level officer.
Duties and Responsibilities
Provides assistance to the personnel officer in matters such as employee records, recruitment, and other related aspects of personnel administration, as needed to support management, and collaborates with the central personnel agency.
Prepares budget estimates for necessary funds, suggesting needs for additional equipment, supplies, and personnel, including the preparation of appropriate justifications.
Makes apportionment of budgetary funds as necessary, suggesting when certain expenditures should be made; initials expenditure documents for the certifying officer to process and keeps that officer informed of unexpended funds to prevent overspending.
Provides entry-level administrative support and clerical assistance, including but not limited to greeting customers, answering the switchboard, routing calls, data entry, and other functions to facilitate operations as needed by management.
Performs data entry related functions for effective record keeping and office operations.
Maintains files and records, supplies, and materials as required by a higher-level officer.
Prepares reports and logs on all activities of the assigned unit/division.
Informs department or division personnel of policy changes and ensures proper implementation.
Issues drafts (subject to review/approval), interprets, understands, and explains operating policies, rules, and regulations to internal and external stakeholders (e.g., unit staff, clerical/support staff, customers, taxpayers, etc.) and applies them to a variety of situations or problems.
Serves as a representative of the department, explaining agency's programs and procedures.
Performs other related work as assigned.
Minimum Qualifications
Graduation from an accredited college or university with major work in Business Administration or a related field.
OR
Associate degree from an accredited college or university with major work in Business or Public administration with a minimum of two (2) years related administrative support work experience.
OR
A high school diploma or its equivalent and a minimum of four (4) years administrative support work experience.
Position Factors
FACTOR 1- KNOWLEDGE REQUIRED BY THE POSITION
Knowledge of the ERP, computers, and computer operations.
Knowledge of modern office practices and processes.
Knowledge of general principles and practices of government and business operations.
Knowledge of departmental policies, rules, and regulations.
Knowledge of the general theory and principles of budgeting, general procurement and supply and personnel administration and public administration.
Skill in customer service.
Skill in interpersonal communication.
Skill in time management.
Skill in computer operations including Microsoft Office Suite and government databases including ERP.
Ability to prepare reports and develop harmonious relationships with employees, agency heads, and the general public.
Ability to interpret, understand and explain administrative procedures, rules, and policies, and apply them to resolve a wide variety of problems and explain them to unit staff (e.g. clerical/support staff) and external customers, as applicable.
Ability to work independently as well as on a team.
Ability to communicate clearly and concisely, both orally and in writing.
Ability to interpret and explain administrative procedures, rules, policies, and apply them to resolve a wide variety of problems.
Ability to multi-task.
Ability to prepare activity reports and logs.
FACTOR 2- SUPERVISORY CONTROLS
Work is assigned and supervised by a higher-level officer and is reviewed upon completion through meetings, discussions, evaluations, and submitted reports.
FACTOR 3- GUIDELINES
Guidelines include the Virgin Islands Code, local and federal legislations, Acts, departmental rules and regulations, manuals, legal procedures as outlined for the USVI, GVI policies, and Standard Operating Procedures for the Agency, and Collective Bargaining Agreements.
FACTOR 4- COMPLEXITY
Work consists of a wide range of clerical and administrative support functions. Sound judgment and critical thinking are used to achieve desired outcomes.
FACTOR 5- SCOPE AND EFFECT
The purpose of the work is to provide administrative support to a higher-level officer allowing the supervisor more time to deal with the complex activities of the office, thereby contributing to the effective functioning of the unit/division.
FACTOR 6- PERSONAL CONTACTS
Contacts are co-workers, employees from outside departments/agencies, vendors, taxpayers, customers, and the general public.
FACTOR 7- PURPOSE OF CONTACTS
Contacts are made to provide, obtain, and exchange information relative to the activities of the office.
FACTOR 8- PHYSICAL DEMANDS
Work is primarily sedentary and involves light to moderate physical effort, standing, stooping, sitting, and bending.
FACTOR 9- WORK ENVIRONMENT
Work is performed in an office setting, but some travel to off-site locations may be required.
The Government of the Virgin Islands aspires to provide the highest level of comprehensive benefits, services and programs to eligible employees, retirees, and their dependents which:

• Meet and anticipate their individual needs;
• Assure the GVI's competitiveness with other employers to attract and retain employees;
• Maximize cost effectiveness; and,
• Assure optimal health and productivity of employees.

To achieve this goal, from time to time, the carrier for the GVI's insurance may change. Please contact the Group Health Insurance Office of the Division of Personnel in St. Thomas and St. Croix at for more information regarding carriers.
Medical and Dental Coverage
Enrollment
The Virgin Islands government offers to full-time employees and their eligible dependents, a group health and dental insurance plan.
Full-time employees must enroll within thirty-one (31) days of hire unless they can provide proof of medical coverage from another source. An employee who does not enroll within 31 days of employment will be automatically enrolled in the health insurance plan with single coverage.
If an employee fails to enroll dependents within the initial eligibility period he/she must wait until a period of "open enrollment" is announced or have a qualifying event as determined by the health insurance carrier to enroll dependents or make changes to their coverage.
Effective Date of Coverage
If enrollment forms are received on or before the 6th of the month, coverage will be effective on the first day of the first month following the receipt of enrollment forms. If enrollment forms received on the 7th of the month or later, coverage will be effective on the first day of the second month following the receipt of the enrollment forms.
Example:
Date Forms Received May 1st May 8th January 6th February 7th
Coverage Effective Date June 1st July 1st February 1st April 1st
Dependent Coverage
Dependents of eligible employees may participate in the Group Health and Dental Insurance Program according to the terms and conditions imposed by the Health Insurance Board of Trustees and/or the carrier. Eligible dependents are the employee's:

1. Legal spouse;
2. Natural children;
3. Adopted children; and
4. Step children.

When a new dependent is acquired, you must enroll them within thirty-one (31) days after acquiring such dependent. When enrolling a dependent at any time, the following may be required:

1. Birth certificate;
2. Marriage certificate;
3. Adoption papers; and/or
4. Legal papers of appointment.

Various other documents may be required to determine the eligibility of the dependents.
Cost of Coverage
The GVI contributes toward the cost of Health Insurance for each employee enrolled under the Group Health Insurance Program. The GVI reserves the right to change the amount of the employee contribution when necessary for financial or other reasons.
Waiver or Discontinuation of Benefits
An employee may opt to decline coverage, or discontinue coverage under the Group Health and Dental Insurance Plan at any time. An employee who waives coverage upon employment, or who drops out of the program must provide proof of medical coverage and will be subject to the eligibility requirements imposed by the carrier in order to re-enroll in the program. This provision also applies to dependents that are dropped from the plan.
Coverage discontinues on the last day of the month following a qualifying event or on the date of an employee's separation.
After separation, an employee or dependent may be eligible to convert their group policy to an individual policy within 30 days, depending on the insurance carrier. If an employee would like to convert their policy to an individual policy a notice of conversion must be sent to the insurance carrier. Consolidated Omnibus Budget Reconciliation (COBRA) coverage is not available in the Virgin Islands after loss of coverage.
Dental Insurance
As a condition of participation, all employees must enroll in medical coverage to qualify for Dental Insurance.
Leave without Pay
The GVI will maintain group health insurance plan coverage for employees on leave without pay. This coverage will remain at the level and under the conditions for which coverage would have been provided if the employee had continued employment continuously for the duration of the leave. However, employees on leave must arrange to pay into the Group Health Insurance Fund the employee's share of their health insurance premium to maintain coverage.
Retirement Benefits
Retired employees and their dependents are eligible to continue to participate in the Group Health and Dental Insurance Program. Retirees must provide updated contact information to the Group Health Insurance Division to maintain coverage.
Life Insurance
The government provides a complementary basic non-contributory $10,000 basic life insurance benefit. In order for the benefit to be effective, an enrollment form must be forwarded to the Group Insurance Office at the Division. The enrollment form must be signed, dated and must indicate a designated beneficiary.
Employees may also select additional life insurance in either 1x, 2x, 3x or 4x base salary or $10,000, $15,000, $25,000, $50,000, $75,000, $100,000 or $150,000 amounts as supplemental contributory coverage. The employee pays the cost of this additional insurance, and may be required to submit evidence of insurability when increasing coverage after initial enrollment. Insurance enrollment forms and booklets explaining in detail the plan of benefits, as well as claim forms and a schedule of costs may be obtained from the Group Health Insurance Office.
Upon retirement life insurance benefits may be reduced.
Upon death the designated beneficiary will be eligible to receive the life insurance proceeds of the insurance participant, the Division must be notified of the death in order to initiate the claim process. Life insurance benefits are payable by the contracted insurance company and a subject to the limitations established by the insurance company.
Supplemental Insurance
The GVI has several supplemental insurance plans that provide for coverage over and above the regular medical, dental and life insurance coverage.
These plans are voluntary and are not contributed to by the GVI. A list of the current supplemental insurance plans is available through the Group Health Insurance Office. An employee who does not wish to enroll in medical coverage is eligible to enroll in supplemental insurance.
Moving and Relocation Allowance
It is the policy of the GVI to provide a reasonable relocation allowance inclusive of airfare, to eligible employees, based on their employment contract, to help defray the costs associated with relocation from outside the Virgin Islands to accept employment with the GVI. This allowance is made in lieu of any and all claims for reimbursement of relocation and moving expenses.
This policy applies to new employees recruited from off-island and who are approved by the Department Head to receive the benefit of a relocation allowance for moving and relocation expenses.
Employee Assistance Program (EAP)
The GVI will provide confidential and voluntary assistance through its Employee Assistance Program (EAP) to all employees and their family members who may be faced with dynamic challenges of financial concerns, legal issues, alcohol or drug problems, marital problems, illness of a family member, emotional worries, child care problems, etc. For the welfare of employees as well as effective business operations, the GVI encourages its employees to take advantage of this valuable benefit of employment with GVI.
Application
Employees and their family members can refer themselves to the EAP. The program may be reached 24 hours a day on weekdays and weekends.
EAP counselors are available to meet with employees or family members to assess a problem and develop a plan for resolution. The counselors may suggest a referral to an outside resource, such as a therapist, Departmental resource, physician, treatment facility or other professional that would be appropriate to assist in resolving the problem or situation. Where an employee may be in need of informa...