Title: Administrative Assistant I
Job Location: City of Colorado Springs, Colorado, United States
Duration: 6+ months
Pay rate: $23.99/hr. on W2
Position Summary:
We are seeking a detail-oriented Administrative Assistant I to provide entry-level clerical, secretarial, recordkeeping, and basic clerical accounting support within an assigned City division or program. This role also serves as a point of contact for the public, providing information on City policies, procedures, and services.
This is an entry-level, training-focused position requiring strong attention to detail, basic administrative skills, and the ability to follow structured procedures under close supervision.
Key ResponsibilitiesAdministrative & Clerical Support
- Perform general secretarial, clerical, and recordkeeping duties
- Prepare and review reports, correspondence, memoranda, and documents
- Maintain calendars for meetings, events, and staff activities
- Coordinate scheduling across departments, external agencies, and the public
Records, Accounting & Program Support
- Support basic bookkeeping, records maintenance, and clerical accounting tasks
- Process journal entries, maintain accounts, and assist with reconciliations
- Process applications (business licenses, permits, etc.) and collect fees
- Manage petty cash and ensure proper documentation
- Assist with automated mail processing and ensure compliance with postal standards
Data Entry & Reporting
- Enter and maintain alpha/numeric data in computer systems
- Identify and correct data entry errors and inconsistencies
- Generate routine and special reports from databases
- Assist in payroll-related data entry and record maintenance
- Process daily receipts and remittances and support reconciliation activities
Office Support & Customer Service
- Respond to public inquiries regarding policies, procedures, and regulations
- Screen phone calls and visitors and route requests appropriately
- Monitor office equipment and coordinate maintenance with vendors
- Provide general administrative support to assigned department
QualificationsEducation
- High school diploma or GED required