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Entry Level Administrative Jobs in Oregon (NOW HIRING)

AAON, Inc.

Administrative Assistant

Redmond, OR · On-site

$19 - $25.75/hr

The Administrative Assistant provides entry-level administrative support to departments to ensure efficient daily operations. This role contributes to departmental objectives by performing routine ...

Let's Work

Entry Level Admin Assistant

Salem, OR · On-site

$17 - $18/hr

Administrative Assistant / Recruiter Location: In Office Schedule: Full-Time, Monday-Friday Pay: $17.00-$18.00 per hour (DOE) We're looking for a motivated, organized, and people-focused ...

New

Let's Work

Entry Level Admin Assistant

Salem, OR

$17 - $18/hr

Administrative Assistant / Recruiter Location: In Office Schedule: Full-Time, Monday-Friday Pay: $17.00-$18.00 per hour (DOE) We're looking for a motivated, organized, and people-focused ...

New

Rogers Motors

Administrative Assistant

Hermiston, OR · On-site

$20 - $23/hr

Rogers Motors in Hermiston Oregon has a full-time opening for an Administrative Assistant at our ... Other responsibilities as assigned This is not an entry-level position. We are looking for someone ...

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All JobsAdministrative JobsEntry Level Administrative JobsEntry Level Administrative Jobs in Oregon

Entry Level Administrative information

See Oregon salary details

$11

$21

$32

How much do entry level administrative jobs pay per hour?

As of Aug 8, 2026, the average hourly pay for entry level administrative in Oregon is $21.08, according to ZipRecruiter salary data. Most workers in this role earn between $17.26 and $23.65 per hour, depending on experience, location, and employer.

What is the difference between Entry Level Administrative vs Administrative Assistant?

AspectEntry Level AdministrativeAdministrative Assistant
Required CredentialsHigh school diploma or equivalent; some roles may prefer associate degreeHigh school diploma; relevant certifications optional
Work EnvironmentOffice settings, administrative support rolesOffice environments, customer service, clerical tasks
Employer & Industry UsageCommon in various industries for entry-level supportWidely used across industries for administrative support
Search & Comparison IntentOften searched by job seekers starting administrative careersCommonly compared for administrative support roles

Entry Level Administrative roles typically require minimal experience and serve as an introduction to administrative work, focusing on basic clerical tasks. Administrative Assistant positions often involve similar responsibilities but may require more experience or specific skills. Both roles are essential in office environments and are frequently used interchangeably in job searches, though 'Administrative Assistant' may imply a slightly higher level of responsibility.

What is an entry level administrative?

An entry level administrative position involves providing basic office support, such as data entry, scheduling, and customer communication. These roles typically require strong organizational skills, proficiency with office software, and may serve as a starting point for a career in administration or office management.

How to get an entry level administrative job without experience?

Entry level administrative jobs often require basic skills in organization, communication, and computer use. Candidates can improve their chances by gaining relevant skills through online courses, volunteering, or internships, and by tailoring their resume to highlight transferable skills such as time management and customer service.

What are entry level administrative jobs?

Entry-level administrative jobs include a variety of positions in which you work to promote customer service, department coordination, product management, and scheduling within a company. Many aspects of these jobs vary by the section of the company you're in, and daily duties can include things like sourcing resumes, data entry, or overseeing office staff. As an entry-level administrative worker, you also assist other administrators as necessary, usually with the goal of learning more about the company's systems and processes. This role should not be confused with that of entry-level administrative assistant, which is a clerical, non-management position with a different career track.

How to get an entry level administrative role with no experience?

To secure an entry-level administrative role with no experience, focus on developing basic skills such as organization, communication, and proficiency in office software like Microsoft Office or Google Workspace. Highlight any relevant coursework, volunteer work, or internships on your resume, and consider obtaining certifications like an Office Administration certificate to demonstrate your commitment and capability.

What are the key skills and qualifications needed to thrive as an entry level administrative assistant, and why are they important?

To thrive as an Entry Level Administrative Assistant, you need strong organizational skills, attention to detail, and basic proficiency in office administration, typically supported by a high school diploma or equivalent. Familiarity with office software like Microsoft Office Suite, email platforms, and basic data entry systems is often required. Excellent communication, time management, and a proactive attitude are valuable soft skills for this role. These abilities are crucial for ensuring smooth office operations, supporting team productivity, and maintaining effective communication across the organization.

What are some typical challenges faced by entry level administrative professionals, and how can they overcome them?

Entry level administrative professionals often encounter challenges such as managing multiple tasks simultaneously, adapting to different communication styles within a team, and quickly learning new office technologies. To overcome these, it's helpful to prioritize tasks using digital tools or checklists, seek clarification from supervisors to ensure understanding of expectations, and proactively ask for training or resources when learning new software. Building strong organizational and time management habits early on can make the transition smoother and set a solid foundation for career growth.
More about Entry Level Administrative jobs
What are the most commonly searched types of Administrative jobs in Oregon? The most popular types of Administrative jobs in Oregon are:
What are popular job titles related to Entry Level Administrative jobs in Oregon? For Entry Level Administrative jobs in Oregon, the most frequently searched job titles are:
What job categories do people searching Entry Level Administrative jobs in Oregon look for? The top searched job categories for Entry Level Administrative jobs in Oregon are:
What cities in Oregon are hiring for Entry Level Administrative jobs? Cities in Oregon with the most Entry Level Administrative job openings:
Entry Level Administrative jobs near you
Infographic showing various Entry Level Administrative job openings in Oregon as of August 2026, with employment types broken down into 1% As Needed, 70% Full Time, 26% Part Time, 1% Temporary, and 2% Contract. Highlights an 93% Physical, 3% Hybrid, and 4% Remote job distribution, with an average salary of $43,850 per year, or $21.1 per hour.

Administrative Assistant

AAON, Inc.

Redmond, OR • On-site

$19 - $25.75/hr

Full-time

Medical, Retirement, PTO

Re-posted yesterday

AAON rating

8.0

Company rating: 8.0 out of 10

Based on 24 frontline employees who took The Breakroom Quiz

174th of 487 rated machine equipment manufacturers

Job description

Job Description:

The Administrative Assistant provides entry-level administrative support to departments to ensure efficient daily operations. This role contributes to departmental objectives by performing routine clerical tasks, maintaining organized records, and supporting basic office functions. The position assists staff and leadership by managing administrative details and facilitating communication. This role builds foundational administrative skills while supporting a professional and productive work environment.

Primary Duties:

  • Answer incoming phone calls and route to appropriate individual or voicemail.
  • Message employees their telephone messages when left on the front desk voicemail.
  • Greet walk ins and scheduled interviewing applicants and coordinate with Supervisors and Human Resources.
  • Greet all customers, visitors and vendors / contractors, and determine their needs and direct them to the proper individual and/or department.
  • Assist and coordinate customer / visitor meetings.
  • Coordinate and place lunch or catering order requests.
  • Order office supplies and/or other requests from employees and/or department managers.
  • Organize supply areas room and maintain stock of supplies and printer paper.
  • Maintain kitchen and break area supplies.
  • Maintain cleanliness / curb appeal of conference / meeting rooms.
  • Sort and distribute all incoming mail; shred or recycle junk mail.
  • Distribute incoming packages.
  • Outgoing mail.
  • Organize and arrange off-site events.
  • Run errands as needed.
  • Coordinate badge distribution and approval with Security.
  • Assist other departments as requested or assigned.

Education and Experience Requirements:

  • High School Diploma or general education degree (GED)
  • At least 2 years working in an office support/administration role.
  • Excellent verbal and written communication skills, including ability to effectively communicate with others, both internally and externally.
  • Bilingual (English / Spanish) is a plus.
  • Advanced knowledge of MS Office (Outlook, Word, Excel, Teams and PowerPoint).
  • Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing professional customer service.
  • Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard practices.
  • A team player who is willing to jump in and help wherever is needed and always go the extra mile.
  • Must be flexible, organized, and be able to prioritize under pressure.

Characteristics

  • Impeccable worth ethic and ability to work independently with little guidance.
  • Act as a connector for all things BASX from employees to visitors to vendors.
  • Friendly outgoing personality and willingness to help others.
  • Dependable with the ability to produce work with a high level of accuracy and attention to detail.
  • Strong sense of ethics, integrity, and good judgement.
  • Flexibility (including working hours) and willing to work overtime as needed
  • Very organized individual who can multi-tax and is initiative driven, resourceful and forward thinking
  • Strong interpersonal skills with ability to work effectively with employees at all levels.

Knowledge, Skills, and Abilities:

  • Basic knowledge of office procedures and administrative tasks.
  • Proficiency in standard office tools and computer systems.
  • Strong attention to detail and organizational skills.
  • Excellent verbal and written skills.
  • Practice awareness and strong listening skills.
  • Ability to follow instructions and perform routine tasks accurately.
  • Good verbal and written communication skills.
  • Professional demeanor and customer service orientation.

Essential and Physical Functions:

  • Ability to follow instructions and perform repetitive tasks with accuracy.
  • Strong attention to detail and organizational capability.
  • Ability to manage multiple simple tasks and priorities.
  • Ability to sit or stand for extended periods during work activities.
  • Ability to lift up to 20 lbs. occasionally.
  • Use of fine motor skills for typing, filing, and document handling.

Work Environment:

  • Perform work in an office environment within a manufacturing setting.
  • Occasional exposure to production areas with varying temperature and noise levels.
  • Regular interaction with employees, visitors, and department staff.
  • Compliance with all company policies and procedures to maintain a safe and professional work environment.
  • Use of personal protective equipment (PPE) as required when visiting production areas.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time.The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Benefits and Compensation Summary:

We take care of our people. We offer competitive compensation and robust benefits to all full-time team members, including:

  • Tuition reimbursement

  • Paid time-off

  • Paid holidays

  • Healthcare insurance & Health Savings Accounts

  • Profit sharing or Annual Incentive Plan Bonus

  • Premium 401(k) plan

Pay Range:

$15.71 - $23.56

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