Election Commissioner Jobs (NOW HIRING)

Description This position is pending final approval. Under general supervision, Deputy Clerk I, II, III performs a variety of clerical tasks and responsibilities for the Clerk's Office. The employees in this class are responsible for: Humboldt County Board of Commissioners, Board of Equalization, Debt Management Commission and the Registrar of Voters.

Other responsibilities include issuing marriage licenses, processing notary bonds, issuing certificates to perform marriages, registering fictitious firm names, and maintaining county boards. Most of the duties of this position are dictated by NRS. Distinguishing Characteristics: Deputy Clerk I is the entry-level in the class series.

Positions at this level usually perform most of the duties required but are not expected to function at a high skill level and usually exercise less independent discretion and judgment in matters related to work procedures and methods. Work is usually supervised while in progress. Exceptions or changes in procedures are explained in detail as they arise.

Since this class is often used as a training class, employees may have limited related work experience. (HCG 19) Deputy Clerk II is a journey level in the class series. Positions at this level are distinguished from the level I by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative.

Positions at this level receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and are normally filled by advancement from the Clerk I level. (HCG 22) Deputy Clerk III is the advanced journey level in the class series.

Positions at this level are distinguished from levels I and II by the performance of the full range of duties as assigned, working independently and exercising judgment and initiative. Positions at level III receive only occasional instruction or assistance as new or unusual situations arise and are fully aware of the operating procedures and policies of the work unit. Positions in this class series are flexibly staffed and are normally filled by advancement from the Clerk II level.

(HCG 24) Senior Deputy Clerk - Under direction of the Clerk, supervises the daily operations and services of the County Clerk's office; oversees a wide variety of programs; may establish and maintain the Department accounting system; and administer the departmental budget. Demonstrates a clear understanding and is proficient with all duties and requirements of the County Clerk's office and are normally filled by advancement from Clerk III. Examples of Duties Respond to a variety of enquiries from the public, the Board of Commissioners, and other department personnel.

Prepare correspondence, certified copies, oaths of office, reports, vouchers, memos, certificates and forms as needed. Process notary bonds and bail bonds (power of attorney) as required. When assigned as Clerk for the Board of Commissioners and pursuant to NRS 246.060

Duties include but are not limited to attending all Commissioner meetings, recording and taking minutes of each as well as processing, board minutes, resolutions, ordinances and fulfilling all other duties as required by the Board. Handling various publications for bills, ordinances and public hearings working closely with other departments and the newspapers. Pursuant to NRS 293, the County Clerk is the Registrar of Voters.

Duties include but is not limited to: accepting, reviewing and processing voter registration applications received from DMV, the Secretary of State on-line portal and in person; sending out new voter ID cards as needed, sending voter update cards to inactive voters; providing voters lists to individuals, candidates and political parties upon request; processing voter reports for the Secretary of State on a daily basis as well as the reconciling the state cross check (ERIC) reports on a quarterly basis. Act as clerk of the Sixth Judicial District Court; maintain all case files and documentation as required for said court. Appear in court hearings and prepare court minutes, mark exhibits, and swear in witnesses.

Serve as said jury commissioner and manage trial processes for the court. Pursuant to NRS 293 employees must have a general knowledge of important election dates, elected officers and procedures, including processes such as ballot management; answers election inquiries; participates in testing and programming election equipment and recruiting and training election workers prior to each election, processing of paper and election-day ballots. Assists with all aspects of voter reporting to the Secretary of State including election-day preparation of forms and supplies as well as all post-election work including posting all voter history, recounts if requested, and all state reporting and federal surveys.

Receive, process and verify signatures for local and statewide petitions relating to the recall of public officers and ballot questions. Pursuant to NRS 361.340, the County Clerk is the ex-officio Clerk for the Board of Equalization. Duties include ensuring the various seats on the Board of Equalization are filled prior to the scheduled hearings each year

Processing appeals and exhibits, setting hearings within the statutory time constraints, distributing all notices, meeting materials and backup to the Board members, the Assessor and the appellants. Recording and taking meeting minutes. Preparing the final record of all appeals for the State Board of Equalization within the legal deadlines Pursuant to NRS 350, the County Clerk is the Ex-Officio secretary to the Debt Management Commission.

Duties include ensuring the various seats on the Debt Management Commission are filled prior to the yearly meetings as legally required twice a year, including the election of a member from the county improvement districts. Scheduling and noticing all members of the meetings as legally required and as needed to act. Preparing all meeting documentation, recordings and minutes.

Handle cash, checks and credit card payments for various duties within the County Clerk's office, meeting all code and statutory requirements for processing. Pursuant to NRS 122.040, Issue marriage licenses, maintaining an index of marriage licenses issued as required by NRS, and process the proper fee for the license. Pursuant to NRS 122.062, Review and process valid applications for certificates to perform marriages

Issue permanent, temporary and single ceremony certificates to perform marriages to marriage applicants, ministers, military chaplains and public notaries using the Secretary of State database. Accept and process the proper fee for the certificate. Update the database for removals and expirations.

Pursuant to NRS 602.010, Register fictitious firm names for businesses in Humboldt County. Accept and process the proper fee for registering the fictitious name. Input fictitious information, scan form into the database and send out monthly expiration notices

Place businesses on inactive status if they do not renew every five (5) years. Maintain an index of business names as required by NRS. Attend all training assigned by the County Clerk.

Represent the County with dignity, integrity, and a spirit of cooperation in all relations with staff and the public. Typical Qualifications Knowledge, Skills, and Abilities: (KSAs are the attributes required to perform a job; generally demonstrated through qualifying experience, education, or training.) Knowledge of: Basic use of specified computer applications involving spreadsheet files. Business letter writing and the standard format for typed materials

Basic mathematical skills. Correct business English, including spelling, grammar and punctuation. Techniques for dealing with the public, via telephone or in person.

Modern office practices, methods and computer equipment. Record keeping principles and practices. Skill in: Operating modern office equipment including computer equipment and software including Word, Excel and Outlook Reviewing detailed documents for completeness, accuracy and compliance with regulations.

Analyzing and resolving varied office administrative problems. Organizing, maintaining and researching office files. Compiling and summarizing information and preparing periodic or special reports.

Organizing your work, setting priorities and meeting critical deadlines. Contributing effectively to the accomplishment of team or work unit goals, objectives and activities. Ability to: Learn and become proficient with Nevada Revised Statutes (NRS) and Humboldt County Code relating to the duties of the office of the Humboldt County Clerk Learn and become proficient in the functions, policies, and procedures required of the Clerk's Office.

Learn and become proficient with the pertinent codes, statutes, and regulations governing the Clerk's Office. Perform a wide variety of office support work Maintain a variety of accounting and fiscal records Prepare clear and concise correspondence and reports Maintain confidentiality with sensitive information. Deal tactfully and courteously with the public and other County departments Interact effectively with a variety of individuals under potentially hostile and stressful situations Communicate clearly and concisely Operate standard office equipment effectively.

Demonstrate regular, reliable and punctual attendance. Accurately complete work assignments in a timely manner. Listen and respond appropriately.

Use initiative and independent judgment within established procedural guidelines. Establish, maintain, and foster positive and harmonious working relationships in the course of work. Education and Experience: Any combination of training, education and experience that would provide the required knowledge and abilities.

A typical way to gain the required knowledge and ability is: Possession of a high school diploma or equivalent and: Deputy Clerk I: One (1) year of experience performing routine office clerical duties. Deputy Clerk II: One (1) year of experience as a Deputy Clerk 1 or prior related experience performing the primary duties and responsibilities of the Clerk's office. Deputy Clerk III: Three (3) years of experience as a Humboldt County Deputy Clerk II or prior related experience, which allows the employee to perform the primary duties and responsibilities of the Clerk's office independently and proficiently.

All are sworn deputy positions. Equal Employment Opportunity Statement Humboldt County is an Equal Employment Opportunity provider in the services it offers.