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Fax Administrator Jobs (NOW HIRING)

Ajax Building

Project Administrator

Lake Mary, FL · On-site

PROJECT ADMINISTRATOR SUMMARY The basic function of the Project Administrator is to provide direct ... office. equipment (fax machines, copiers, etc....). • Position requires the ability to ...

LibSys Inc

Oracle DBA with 12C

Lincolnshire, IL

$53.50 - $72.75/hr

Company Description Libsys Inc 'IT Sharps' Direct 630-303-9037| Fax 630-689-5724 Role: Oracle DBA with 12C and above experience Location: Lincolnshire, IL Duration: 6 months Interview: In person ...

TekWissen

DB2 DBA

Wilmington, DE

... DBA for a 6 month project in Wilmington, DE . Required skills: Strong DB2 skills, moderate SQL ... Fax 734-468-0881| 321 S Main street Suite #300 Ann Arbor MI - 48104| www.tekwissen.com

City of New York

Senior Systems Administrator

Manhattan, NY

$94K - $127K/yr

Fax Solution Administration - Administer the current fax solution, including adding, changing, removing users/mailboxes that need to receive incoming faxes. - Setup multifunction printers to receive ...

City of New York

Senior Systems Administrator

Manhattan, NY · On-site

$94K - $127K/yr

Fax Solution Administration - Administer the current fax solution, including adding, changing, removing users/mailboxes that need to receive incoming faxes. - Setup multifunction printers to receive ...

Audubon Companies

Project Administrator

Houston, TX

Audubon is currently seeking Project Administrators located in our offsite offices in Utah and ... Uses the following office equipment, such as PC's, printers, fax machines, copiers, telephone ...

Audubon Companies

Project Administrator

Houston, TX · On-site

The Project Administrator will provide a wide variety of administrative support for the Project ... Uses the following office equipment, such as PC's, printers, fax machines, copiers, telephone ...

Audubon Companies

Project Administrator

Houston, TX · On-site

The Project Administrator provides a wide variety of administrative support for the ProjectTeam and ... Uses the following office equipment, such as PC's, printers, fax machines, copiers, telephone ...

Alter Trading Corp

Scale Administrator

Reeds Spring, MO · On-site

Temporary Position - Scale Administrator Alter Trading Corporation, a 125+ year old, privately held ... Use of Fairbanks scale, copy machine, fax machine, calculator and computer * Continuous physical ...

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Fax Administrator information

What are the key skills and qualifications needed to thrive as a Fax Administrator, and why are they important?

To thrive as a Fax Administrator, you need a strong understanding of office administration, document management, and basic IT troubleshooting, often supported by experience in clerical or administrative roles. Familiarity with fax server software, multifunction printers, and document imaging systems is typically required. Attention to detail, organizational skills, and effective communication help ensure accurate and timely handling of sensitive documents. These skills are crucial for maintaining efficient document flow, data security, and reliable communication within an organization.

What are some common challenges faced by Fax Administrators and how can they be addressed?

Fax Administrators often encounter challenges such as managing high volumes of incoming and outgoing faxes, ensuring data security and compliance with privacy regulations, and troubleshooting connectivity issues with fax servers and devices. Staying organized and implementing clear protocols for document handling can help streamline workflows. Regular maintenance of fax hardware and software, as well as ongoing training on evolving security standards, are also essential for success in this role.

What is the difference between Fax Administrator vs Data Entry Clerk?

AspectFax AdministratorData Entry Clerk
Required CredentialsBasic IT knowledge, office administration experienceHigh school diploma, typing skills
Work EnvironmentOffice setting, handling fax systems and documentationOffice environment, inputting data into systems
Employer & Industry UsageBusinesses with high document flow, healthcare, legalVarious industries, administrative support roles

The Fax Administrator manages fax communication systems, ensuring secure and efficient transmission of documents. In contrast, the Data Entry Clerk focuses on inputting data into computer systems, often handling a broader range of administrative tasks. While both roles require attention to detail and office skills, the Fax Administrator specializes in fax technology and document security, making it a more technical role within document management.

What are Fax Administrators?

Fax Administrators are IT professionals responsible for managing and maintaining an organization's fax systems, whether they are traditional fax machines or electronic fax solutions. Their duties include configuring fax servers, troubleshooting issues, ensuring secure transmission of sensitive documents, and supporting users with fax-related problems. They may also oversee compliance with data privacy regulations and help transition organizations from paper-based to digital fax workflows. Fax Administrators play a crucial role in ensuring that fax communications remain reliable and integrated with other business systems.
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Fax Administrator jobs near you
Infographic showing various Fax Administrator job openings in the United States as of May 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 96% Physical, 1% Hybrid, and 3% Remote job distribution.
Project Administrator

Project Administrator

STO Building Group Inc.

Lake Mary, FL • On-site

Full-time

Posted 18 days ago

Job description

PROJECT ADMINISTRATOR

JOB DESCRIPTION SUMMARY

The basic function of the Project Administrator is to provide direct administrative support to all jobsite staff.

REQUIREMENTS

Education
    Required:  High School Diploma.
    Preferred:  High School Diploma and some secretarial courses.

Experience
    Required:  General secretarial experience.
    Preferred:  General secretarial experience and some general construction industry knowledge.

Skills / Knowledge / Abilities
    Position requires intermediate computer skills (Word and Excel).
    Position requires excellent organizational skills.
    Position requires the working knowledge of general office. equipment (fax machines, copiers, etc....).
    Position requires the ability to communicate with and work with all types of people.
    Position requires good telephone etiquette.

DUTIES AND RESPONSIBILITIES 
    Preparation of subcontracts, purchase orders and change orders.
    Review and approval of subcontractor certificates and insurance.
    Review and approval of subcontract security (bonds, letter of credit, etc.).
    Prepare and distribute bid packages on CM projects.
    Prepare and distribute addendums on CM projects.
    Prepare outgoing correspondence (type, fax and mail).
    Prepare owner pay applications.
    Prepare owner change orders.
    Prepare and distribute project directories.
    Filing for current projects, jobsite files (when needed), archive filing, and read files (for Operations staff).
    Various notary duties (pay requests, bids, etc.).
    Follow-up with subcontractors for non-returned subcontracts, purchase orders, insurance, bonds, etc.
    Preparation of weekly packages to satellite (and job site) offices.
    Other miscellaneous duties as needed.
 

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