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Fax Administrator Jobs (NOW HIRING)

Core Specialty

Office Administrator

Houston, TX · On-site

$17.25 - $23.75/hr

The Office Administrator will plan, direct, and coordinate administrative services for the ... Ensure fax and voicemails are distributed on a timely basis. * Assist in day-to-day mailroom ...

CPG Beyond the Cloud

Office Administrator

Dallas, TX · On-site

$42K - $64K/yr

TITLE: Office Administrator LOCATION: Dallas, TX POSITION SUMMMARY: The Office Administrator ... Responsible for the maintenance of office equipment, including copier/printer/fax/scanner ...

CPG Beyond the Cloud

Office Administrator

Tempe, AZ · On-site

$42K - $64K/yr

TITLE: Office Administrator LOCATION: Tempe, AZ POSITION SUMMMARY: The Office Administrator ... Responsible for the maintenance of office equipment, including copier/printer/fax/scanner ...

Core Specialty

Office Administrator

Houston, TX · On-site

$17.25 - $23.75/hr

- The Office Administrator will plan, direct, and coordinate administrative services for the ... Ensure fax and voicemails are distributed on a timely basis. * Assist in day-to-day mailroom ...

Life Unlimited, Inc

Systems Administrator

Kansas City, MO · On-site

$70 - $90/hr

Systems Administrator Department: IT Department Reports To: Chief Innovation Technology Officer ... fax machines. QUALIFICATIONS Required * Bachelor's degree in Information Technology, Computer ...

BCforward

Contracts Administrator

Sunnyvale, CA

Contracts Administrator Start Date :8/30/16 Duration :6 month(s) End Date :2/29/17 Location ... Thank you , Asma Khan Suri IT Recruiter Direct: 317-210-8729 Fax: 866.881.7769 9777 North College ...

Life Unlimited

Systems Administrator

Kansas City, MO · On-site

Systems Administrator Department: IT Department Reports To: Chief Innovation Technology Officer ... fax machines. QUALIFICATIONS Required * Bachelor's degree in information technology, Computer ...

BIOLASE, Inc.

Purchasing Administrator

Corona, CA · On-site

$71.64/hr

Purchasing Administrator# Purchasing AdministratorHot JobCorona, CA 92880## OverviewSalary Range$25 ... The position is responsible for entering purchase orders (inventory and non inventory), fax or ...

New

Stem Xpert

KOFAX ADMINISTRATOR

Minneapolis, MN

$18.75 - $25.75/hr

This position is for a KOFAX ADMINISTRATOR to provide production support for the Wealth Retirement ... Tel : 734-259-2181 Ext:299 Direct : 734-357-8992 Fax : 734-468-0881 Web : www.tekwissen.com Global

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Fax Administrator information

What is a fax administrator?

Fax Administrators are IT professionals responsible for managing and maintaining an organization's fax systems, whether they are traditional fax machines or electronic fax solutions. Their duties include configuring fax servers, troubleshooting issues, ensuring secure transmission of sensitive documents, and supporting users with fax-related problems. They may also oversee compliance with data privacy regulations and help transition organizations from paper-based to digital fax workflows. Fax Administrators play a crucial role in ensuring that fax communications remain reliable and integrated with other business systems.

What are the key skills and qualifications needed to thrive as a fax administrator, and why are they important?

To thrive as a Fax Administrator, you need a strong understanding of office administration, document management, and basic IT troubleshooting, often supported by experience in clerical or administrative roles. Familiarity with fax server software, multifunction printers, and document imaging systems is typically required. Attention to detail, organizational skills, and effective communication help ensure accurate and timely handling of sensitive documents. These skills are crucial for maintaining efficient document flow, data security, and reliable communication within an organization.

What are some common challenges faced by fax administrators and how can they be addressed?

Fax Administrators often encounter challenges such as managing high volumes of incoming and outgoing faxes, ensuring data security and compliance with privacy regulations, and troubleshooting connectivity issues with fax servers and devices. Staying organized and implementing clear protocols for document handling can help streamline workflows. Regular maintenance of fax hardware and software, as well as ongoing training on evolving security standards, are also essential for success in this role.

What is the difference between Fax Administrator vs Data Entry Clerk?

AspectFax AdministratorData Entry Clerk
Required CredentialsBasic IT knowledge, office administration experienceHigh school diploma, typing skills
Work EnvironmentOffice setting, handling fax systems and documentationOffice environment, inputting data into systems
Employer & Industry UsageBusinesses with high document flow, healthcare, legalVarious industries, administrative support roles

The Fax Administrator manages fax communication systems, ensuring secure and efficient transmission of documents. In contrast, the Data Entry Clerk focuses on inputting data into computer systems, often handling a broader range of administrative tasks. While both roles require attention to detail and office skills, the Fax Administrator specializes in fax technology and document security, making it a more technical role within document management.

More about Fax Administrator jobs

What job categories do people searching Fax Administrator jobs look for?

The top searched job categories for Fax Administrator jobs are:

Infographic showing various Fax Administrator job openings in the United States as of August 2026, with employment types broken down into 100% Full Time. Highlights an 100% In-person job distribution.

Office Administrator

Core Specialty

Houston, TX • On-site

$17.25 - $23.75/hr

Full-time

Medical, Dental, Vision, Life, Retirement

Re-posted 4 days ago

Job description

The Office Administrator will plan, direct, and coordinate administrative services for the organization in the Houston office. They will also partner with site leadership to ensure efficiency with day-to-day operations.
Key Accountabilities/Deliverables:
  • Shares responsibility of being a welcoming point of contact for all visitors and employees at the front
  • Maintains office efficiency desk. Must display a customer first approach to all tasks.by coordinating day-to-day operations. Schedules and prepares internal and building conference rooms as requested. Arrange for transportation as requested.
  • Assist as Company Phone Operator and fax operations by taking shifts as needed throughout the day. Ensure fax and voicemails are distributed on a timely basis.
  • Assist in day-to-day mailroom operations.
  • Be central point of contact to annually update all Business Continuity and emergency plans for each site. Act as a site lead for the facilities team.
  • Track the storage of all electronic and physical records (both onsite and offsite).
  • Monitor all security access for employees and visitors. Enforce security procedures.
  • Manage parking administration for office employees and visitors.
  • Oversee ordering office supplies, ordering/stocking of breakroom supplies, copier/printer issues, general office appearance, submits building repair requests, new employee set-up, update office name plates, etc.
  • Participate in social committee. Available to support occasional after-hours events.
  • Maintain your onsite office presence 5 days per week, Monday - Friday.
  • Provide administrative support including production of memos, reports, and presentations.
  • Serves as one of the fire marshals/floor wardens assigned to the office.
  • Recommend changes to procedures to improve operations within the office.
  • In addition to the above key responsibilities, you may be required to undertake other duties from time to time as the Company may reasonably require.

Technical Knowledge and Understanding:
  • Proficient in use of Microsoft Suite.
  • Phone Operator handling procedures.
  • Mailroom procedures.

Experience:
  • Strong experience with Microsoft Outlook, Word, Excel, and PowerPoint.
  • Strong multitasking and organizational skills.
  • 5 years' experience in an administrative role supporting office leadership or 5 year's experience in an office environment.
  • Excellent communication skills.
  • Detail oriented.

#LI-Onsite
At Core Specialty, you will receive a competitive salary and opportunities for professional development and advancement. We offer medical, dental, vision, and life insurances; short and long-term disability; a Company-match of 100% of a 6% contribution 401(k) plan; an Employee Assistance Plan; Health Savings Account, Flexible Spending Account, Health Reimbursement Account, and a wellness program

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