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Fax Administrator Jobs (NOW HIRING)

Sparks Group

Part Time Office Administrator

Fairfax, VA · On-site

$18.50 - $25.25/hr

They are seeking a highly engaging and driven Part Time Office Administrator to join their team for ... Check the fax machine throughout the day and either scan and email the faxes or store them ...

Alter Trading Corp

Scale Administrator

Omaha, NE · On-site

$19 - $21/hr

Scale Administrator Alter Trading Corporation, a 125+ year old, privately held company with 74 ... Use of Fairbanks scale, copy machine, fax machine, calculator and computer * Continuous physical ...

BCforward

Contracts Administrator

Sunnyvale, CA · On-site

Contracts Administrator Start Date :8/30/16 Duration :6 month(s) End Date :2/29/17 Location ... Thank you , Asma Khan Suri IT Recruiter Direct: 317-210-8729 Fax: 866.881.7769 9777 North College ...

Everett's Auto Parts

Human Resource Admin

Brockton, MA · On-site

Salary: $24-$28 Human Resources Administrator 553 Thatcher Street Brockton Ma 02302 Phone: 508.583.7478 Fax: 508.583.7937 Email: hradmin@everettsautoparts.com Job Responsibilities Completing new ...

Stem Xpert

KOFAX ADMINISTRATOR

Minneapolis, MN

$18.75 - $25.75/hr

This position is for a KOFAX ADMINISTRATOR to provide production support for the Wealth Retirement ... Tel : 734-259-2181 Ext:299 Direct : 734-357-8992 Fax : 734-468-0881 Web : www.tekwissen.com Global

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Fax Administrator information

What are the key skills and qualifications needed to thrive as a Fax Administrator, and why are they important?

To thrive as a Fax Administrator, you need a strong understanding of office administration, document management, and basic IT troubleshooting, often supported by experience in clerical or administrative roles. Familiarity with fax server software, multifunction printers, and document imaging systems is typically required. Attention to detail, organizational skills, and effective communication help ensure accurate and timely handling of sensitive documents. These skills are crucial for maintaining efficient document flow, data security, and reliable communication within an organization.

What are some common challenges faced by Fax Administrators and how can they be addressed?

Fax Administrators often encounter challenges such as managing high volumes of incoming and outgoing faxes, ensuring data security and compliance with privacy regulations, and troubleshooting connectivity issues with fax servers and devices. Staying organized and implementing clear protocols for document handling can help streamline workflows. Regular maintenance of fax hardware and software, as well as ongoing training on evolving security standards, are also essential for success in this role.

What is the difference between Fax Administrator vs Data Entry Clerk?

AspectFax AdministratorData Entry Clerk
Required CredentialsBasic IT knowledge, office administration experienceHigh school diploma, typing skills
Work EnvironmentOffice setting, handling fax systems and documentationOffice environment, inputting data into systems
Employer & Industry UsageBusinesses with high document flow, healthcare, legalVarious industries, administrative support roles

The Fax Administrator manages fax communication systems, ensuring secure and efficient transmission of documents. In contrast, the Data Entry Clerk focuses on inputting data into computer systems, often handling a broader range of administrative tasks. While both roles require attention to detail and office skills, the Fax Administrator specializes in fax technology and document security, making it a more technical role within document management.

What are Fax Administrators?

Fax Administrators are IT professionals responsible for managing and maintaining an organization's fax systems, whether they are traditional fax machines or electronic fax solutions. Their duties include configuring fax servers, troubleshooting issues, ensuring secure transmission of sensitive documents, and supporting users with fax-related problems. They may also oversee compliance with data privacy regulations and help transition organizations from paper-based to digital fax workflows. Fax Administrators play a crucial role in ensuring that fax communications remain reliable and integrated with other business systems.
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What job categories do people searching Fax Administrator jobs look for? The top searched job categories for Fax Administrator jobs are:
Fax Administrator jobs near you
Infographic showing various Fax Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 90% Full Time, 8% Part Time, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Part Time Office Administrator

Part Time Office Administrator

Sparks Group

Fairfax, VA • On-site

$18.50 - $25.25/hr

Contractor

Medical, Life, Retirement

Posted 25 days ago

Job description

Job Summary/Company: Sparks Group has partnered with a well-established client that provides customized business solutions, reception services and professional offices to hundreds of local, national and international businesses. They are seeking a highly engaging and driven Part Time Office Administrator to join their team for 2-3 days a week and to cover vacations. Apply now!

Responsibilities

  • Answer a high volume of phone calls
  • Schedule conference room appointments and prospect tours.
  • Ensure all appointments get logged on shared calendar.
  • Assist customers with technology (copy, print, scan, fax, accessing the Internet, use of the telephone)
  • Perform business services (book appointments, qualify leads, register participants for events, coordinate meetings)
  • Answer phone calls between the first and third ring; then screen and announce the caller according to each customer’s instruction
  • Straighten and clean the kitchen, office rooms, and other shared spaces throughout the day
  • Check the fax machine throughout the day and either scan and email the faxes or store them, depending on the customer’s preferences
  • Monitor the use of supplies and equipment, placing orders and restocking
  • Additional tasks and duties as assigned
Qualifications/Background Profile:
  • Must have excellent written and verbal communication as well as excellent listening skills
  • Must love working with a team and working in a fast paced environment
  • Must have strong analytical and problem-solving skills
  • Strong Computer skills including the ability to use Excel, Word, Outlook, and the Internet at a highly proficient level

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This job is In-Person.

We offer several comprehensive benefits package including health and life insurance, paid and unpaid time off, and retirement and savings plans to qualifying employees.

Download the Sparks Group mobile app from Apple App Store or Google Play.

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Sparks Group is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protect veteran status.