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Fax Administrator Jobs (NOW HIRING)

Aylo Health

Imaging Administrator

Stockbridge, GA

Requesting all images except mammography images (either by phone/fax or PowerShare for Aylo ... Manage incoming faxes for Imaging admin and the Imaging Center * Schedule imaging appointments

RWJBarnabas Health

Administrator

Toms River, NJ · On-site

$72K - $90K/yr

Administrator Location: Emergency Medicine Associates Department Name: ER Physician - CMC Req ... Checks fax and email for lab results, delivers to professional staff and carries out instructions

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Fax Administrator information

What are the key skills and qualifications needed to thrive as a Fax Administrator, and why are they important?

To thrive as a Fax Administrator, you need a strong understanding of office administration, document management, and basic IT troubleshooting, often supported by experience in clerical or administrative roles. Familiarity with fax server software, multifunction printers, and document imaging systems is typically required. Attention to detail, organizational skills, and effective communication help ensure accurate and timely handling of sensitive documents. These skills are crucial for maintaining efficient document flow, data security, and reliable communication within an organization.

What are the 5 duties of an office administrator?

An office administrator is responsible for managing daily office operations, including scheduling appointments, handling correspondence, maintaining records, coordinating office supplies, and supporting staff. They often use office management software and require strong organizational skills to ensure efficient workflow.

What are some common challenges faced by Fax Administrators and how can they be addressed?

Fax Administrators often encounter challenges such as managing high volumes of incoming and outgoing faxes, ensuring data security and compliance with privacy regulations, and troubleshooting connectivity issues with fax servers and devices. Staying organized and implementing clear protocols for document handling can help streamline workflows. Regular maintenance of fax hardware and software, as well as ongoing training on evolving security standards, are also essential for success in this role.

What is the difference between Fax Administrator vs Data Entry Clerk?

AspectFax AdministratorData Entry Clerk
Required CredentialsBasic IT knowledge, office administration experienceHigh school diploma, typing skills
Work EnvironmentOffice setting, handling fax systems and documentationOffice environment, inputting data into systems
Employer & Industry UsageBusinesses with high document flow, healthcare, legalVarious industries, administrative support roles

The Fax Administrator manages fax communication systems, ensuring secure and efficient transmission of documents. In contrast, the Data Entry Clerk focuses on inputting data into computer systems, often handling a broader range of administrative tasks. While both roles require attention to detail and office skills, the Fax Administrator specializes in fax technology and document security, making it a more technical role within document management.

What are Fax Administrators?

Fax Administrators are IT professionals responsible for managing and maintaining an organization's fax systems, whether they are traditional fax machines or electronic fax solutions. Their duties include configuring fax servers, troubleshooting issues, ensuring secure transmission of sensitive documents, and supporting users with fax-related problems. They may also oversee compliance with data privacy regulations and help transition organizations from paper-based to digital fax workflows. Fax Administrators play a crucial role in ensuring that fax communications remain reliable and integrated with other business systems.

What is an admin job salary?

The salary for a Fax Administrator typically ranges from $40,000 to $70,000 annually, depending on experience, location, and the size of the organization. This role often requires proficiency with fax management systems, document handling, and administrative skills, which can influence compensation levels.

What jobs pay 2000 a day?

Some high-paying jobs, including certain executive roles, specialized medical professionals, and highly experienced consultants, can pay around $2,000 per day. These positions often require advanced skills, certifications, or extensive experience and may involve long hours or high levels of responsibility.

What is a fax coordinator job description?

A fax coordinator manages the transmission and receipt of fax communications within an organization, ensuring secure and accurate delivery of documents. They often use fax software or multifunction printers, maintain records of transmissions, and troubleshoot technical issues to ensure smooth operation.
More about Fax Administrator jobs
What job categories do people searching Fax Administrator jobs look for? The top searched job categories for Fax Administrator jobs are:
Fax Administrator jobs near you
Infographic showing various Fax Administrator job openings in the United States as of June 2026, with employment types broken down into 1% As Needed, 90% Full Time, 8% Part Time, and 1% Contract. Highlights an 97% Physical, 1% Hybrid, and 2% Remote job distribution.
Office Administrator

Office Administrator

MasTec Communications Group

Atlanta, GA • On-site

$20 - $30/hr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Posted 16 days ago

MasTec rating

7.4

Company rating: 7.4 out of 10

Based on 150 frontline employees who took The Breakroom Quiz

36th of 78 rated construction

Job description

Overview

MasTec Communications Group is a leading national infrastructure construction company operating throughout the United States. Our activities include the installation, maintenance, and upgrade of communication and utility infrastructure, including but not limited to: communications, electrical, and natural gas distribution infrastructure.
At MasTec you’ll be joining a family, where we are dedicated to supporting each other and building an atmosphere of teamwork. As part of our team, your opportunities are limitless.


Responsibilities

The Office Administrator is responsible for coordinating facility needs and E2E admin overflow.

In addition, you will:

  • Monitor and maintain office and break room supply inventory
  • Oversee travel portal access and book travel as needed
  • Manage all cell phone orders, suspensions, and reporting
  • Coordinate with the Corporate IT department on logging and managing all office assets
  • Order, suspend, and cancel credit cards as needed
  • Review timely expense reporting with the accountable manager as needed
  • Maintain relationships with vendors, service providers, and landlords, ensuring items are invoiced and paid on time
  • Manage all mail and package shipping/distribution (FedEx, UPS, US Mail)
  • Provide general support to visitors
  • Participate actively in the planning and execution of company events
  • Verify I-9 documentation and assist with HR onboarding as necessary
  • Assist with any administrative overflow (PC work)
  • Perform all ad hoc office needs
  • Other job duties as assigned

Qualifications

About You:

  • High school diploma or general education degree (GED)
  • A college degree in a related field or equivalent years of work experience, is preferred
  • 1-2 years of experience as an Office Manager or Administrative Assistant
  • Hands-on experience with office machines (e.g., fax machines and printers)
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Works primarily in an office environment; must have the ability and be willing to travel, as required, for job-related functions

Compensation of $20-$30 per hour.

Hard work pays off. See what you’ll get for your effort: 

Financial Security 

  • 401(k) with company match 
  • Employee Stock Purchase Plan (ESPP) 
  • Life insurance 
  • Short-term and Long-term disability 

Health and Wellness 

  • Medical, dental, and vision insurance 
  • Dependent care and medical flexible spending accounts
  • Employee Assistance Program (EAP) 

Work/Life Balance 

  • Paid time off 
  • Paid holidays 
  • Family and medical leave 
  • Paid sick time

We meet your commitment with competitive pay and benefits. If this sounds like you, let’s talk. Build your career with MasTec! 

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

#MasTecJobs #MasTecCareers #BeSuccessfulWithUs #IAmMasTec #WeAreMasTec #MasTecFamily #MasTecCommunicationsGroup #MasTecCommunicationsCareers

Qualifications:

About You:

  • High school diploma or general education degree (GED)
  • A college degree in a related field or equivalent years of work experience, is preferred
  • 1-2 years of experience as an Office Manager or Administrative Assistant
  • Hands-on experience with office machines (e.g., fax machines and printers)
  • Excellent time management skills and ability to multitask and prioritize work
  • Attention to detail and problem-solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills in a fast-paced environment
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)
  • Works primarily in an office environment; must have the ability and be willing to travel, as required, for job-related functions

Compensation of $20-$30 per hour.

Hard work pays off. See what you’ll get for your effort: 

Financial Security 

  • 401(k) with company match 
  • Employee Stock Purchase Plan (ESPP) 
  • Life insurance 
  • Short-term and Long-term disability 

Health and Wellness 

  • Medical, dental, and vision insurance 
  • Dependent care and medical flexible spending accounts
  • Employee Assistance Program (EAP) 

Work/Life Balance 

  • Paid time off 
  • Paid holidays 
  • Family and medical leave 
  • Paid sick time

We meet your commitment with competitive pay and benefits. If this sounds like you, let’s talk. Build your career with MasTec! 

MasTec, Inc. is an equal employment opportunity employer. The Company's policy is not to unlawfully discriminate against any applicant or employee on the basis of race, color, sex, sexual orientation, gender identity, religion, national origin, age, disability, genetic information, military status, or any other consideration made unlawful by applicable federal, state, or local laws. The Company also prohibits harassment of applicants and employees based on any of these protected categories. It is also MasTec's policy to comply with all applicable state, federal and local laws respecting consideration of unemployment status in making hiring decisions.

#MasTecJobs #MasTecCareers #BeSuccessfulWithUs #IAmMasTec #WeAreMasTec #MasTecFamily #MasTecCommunicationsGroup #MasTecCommunicationsCareers

Education:UNAVAILABLEEmployment Type: FULL_TIME

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