Editorial Operations Coordinator Jobs (NOW HIRING)

The American Dental Education Association is seeking to add an experiencedDirector of Editorial Services to its team.

The Director of Editorial Services provides leadership and oversight of the production of ADEA's printed and digital publications and books, including the Journal of Dental Education (JDE), oversees editorial support for designed/printed meeting materials and establishes workflow protocols for the organization's copyediting and proofreading needs. The Director collaborates with ADEA staff to develop production schedules and ensure deadlines are met; coordinates editing services; troubleshoots; and manages outsourced printers, writers/editors and other consultants. The Director reviews publications and meetings materials for content and ADEA style, develops and oversees the publications group budget and the profitability of ADEA's publication operations, manages the advertising vendor and monitors ad sales, identifies and monitors online revenue-producing functions, oversees publication sales and inventory, and provides regular assessments of revenues and expenses.

Primary Responsibilities

Publications

1. Supervises the publishing of the Journal of Dental Education, the Official Guide to Dental Schools (the online Dental School Explorer plus a PDF publication), the House of Delegates Manual, and other compilations and books.
2. Creates, negotiates disseminates, monitors and adjusts production timelines for printed and digital publications in collaboration with relevant staff members.
3. Anticipates, in collaboration with other staff and volunteers, the need for additional publications from ADEA and develops plans based on estimates of long-term viability and financial impact, among other measures.
4. Manages the editorial services for ADEA, ensuring publications are accurate, adhere to ADEA style, and are free from content or typographical errors; ensures compliance of meeting materials with ADA Continuing Education Recognition Provider (CERP) standards.
5. Manages the flow of incoming requests, ensures content is complete prior to editing, communicates deadlines and turnaround times to requestors and adjusts as needed, reviews content edits.
6. Collaborates with design firm to ensure that graphical representations suit the content management for each publication.
7. Oversees the ADEA style manual, online AP stylebook, and the ADEA Office of Communications and Marketing intranet page; serves as a resource for style questions.
8. Creates written content and copy as required.
9. Conducts an environmental scan of publications from other organizations, using that knowledge to make informed decisions that serve ADEA's best interests.

Budgets, Advertising and Finance

1. Manages and develops budget for the publishing group, including budgets for all of ADEA's publications. Ensures that actual expenses and revenues align with the budget.
2. Advises the Senior Director of Communications and the Chief Communications and Marketing Officer about advertising possibilities and ways to generate additional revenue.
3. Oversees the work of ADEA's advertising agency to ensure maximum return on advertising in all publications.
4. Reconciles printing expenses, consultant invoices, and other publication-related bills and processes them in the invoice management system, Anybill.

Supervision

1. Provides direct supervision, guidance, and performance management for assigned staff, including onboarding, goal setting, coaching, professional development, workload oversight, and performance evaluations to ensure effective team operations and alignment with departmental objectives.
2. Supervises three full-time employees: Senior Editor, Publications and Membership Manager, Copy Editor and Proofreader and one part-time employee, JDE Managing Editor. Reporting relationships are subject to change based on departmental and organizational needs.

• Bachelor's degree in English, publishing or a related degree with a minimum of eight years managing publications and an understanding of methods for revenue-generation through publications or master's degree with six years of relevant experience.
• Proficiency in projecting and monitoring budgets.
• Ability to collaborate effectively and develop collegial working relationships with staff across all functional areas of the organization.
• Excellent written and verbal communication ability.
• Proven experience in effectively managing multiple concurrent projects.
• Demonstrated supervisory and leadership experience, including the ability to effectively manage, coach, develop, and evaluate staff.
• Ability to work at ADEA's DC office on a hybrid basis. The current hybrid schedule is four days per week onsite at our Washington, DC office, Monday through Thursday and can work from home on Fridays.
• Ability to travel to support ADEA member events and meetings as requested.

This position's annual salary range is $113,000 to $126,000.In addition to a rewarding and purposeful mission, ADEA offers you a collaborative team environment with competitive salary and excellent benefits, including health, vision, dental and life insurance, wellness benefits, a 35-hour work week, generous paid leave and a 403(b) retirement plan with 10% employer contribution. Our office is strategically located in in the heart of DC's Downtown East End neighborhood, known for its trendy shopping, gourmet dining, and a dynamic entertainment experience and conveniently located across from the Metro Center station.

For more information and to apply online, visitwww.adea.org.

The American Dental Education Association (ADEA) is The Voice of Dental Education. Its members include all 78 U.S. and Canadian dental schools, over 800 allied and advanced dental education programs, 66 corporations and more than 20,000 individuals.

The mission of ADEA is to develop an inclusive, future-ready oral health workforce prepared to improve the health of all people and communities through leadership, education , and collaboration.

ADEA's activities encompass a wide range of research, advocacy, faculty development, meetings and communications, including the esteemed Journal of Dental Education, as well as the dental school admissions services ADEA AADSAS, ADEA PASS, ADEA DHCAS and ADEA CAAPID.

ADEA is an Equal Opportunity Employer. The Associations EEO policy prohibits discrimination in employment on the basis of race, color, religion, age, sex, national origin or ancestry, marital status, personal appearance, sexual orientation, gender identity or expression, pregnancy, child birth or related medical conditions, family responsibilities, genetic information, political affiliation, matriculation, veteran status, union affiliation, disability, credit information, status as a victim or family member of a victim of domestic violence, a sexual offense, or stalking, or any other legally- protected characteristic in accordance with federal or local law (the Protected Categories). EEO applies to all terms and conditions of employment, including but not limited to recruitment, hiring, training and development, promotion, termination, compensation, and benefits.