E Rate Jobs (NOW HIRING)

Internal E-Rate Administrator

Duties and Responsibilities:

Internal E-Rate Administration

• Manage the full E-Rate lifecycle for the AIU's internal ERate (C1 & C2) filings and the Allegheny Connect consortium, including Forms 470, 471, 486, and 472 (BEAR/SPI) filings.
• Conduct competitive bidding processes in compliance with FCC rules and USAC guidelines.
• Coordinate with consortium member districts to gather required data, letters of agency, and other required documentation.
• Maintain accurate records and documentation to support Program Integrity Assurance (PIA) reviews and audits.
• Monitor funding commitments, disbursements, and deadlines across all funding years.
• Track regulatory changes from the FCC and USAC and advise leadership on programmatic impact.

External E-Rate Consulting Services

• Serve as the dedicated E-Rate consultant for external client districts, managing their complete E-Rate application and compliance cycle.
• Conduct needs assessments and technology plan reviews for client entities to maximize eligible funding.
• Prepare and submit all required E-Rate forms and documentation on behalf of clients within established deadlines.
• Respond to USAC inquiries, PIA reviews, and appeals on behalf of client organizations.
• Provide training and guidance to client personnel on E-Rate eligible services, document retention, and CIPA compliance.
• Develop and deliver client-facing reports summarizing funding status, savings achieved, and upcoming deadlines.

Business Development and Client Relations

• Proactively identify and pursue new E-Rate consulting client opportunities among eligible school districts, libraries, and consortia in the region.
• Develop proposals, presentations, and marketing materials to promote the AIU's E-Rate consulting services.
• Build and maintain relationships with current and prospective clients through regular communication and exceptional service delivery.
• Track client engagement activities, pipeline, and revenue in a CRM system (e.g., Salesforce); experience with CRM tools is preferred but not required.
• Represent the AIU at relevant conferences, workshops, and industry events to expand visibility and client base.

Compliance and Reporting

• Ensure all E-Rate activities comply with federal regulations, FCC orders, and USAC program requirements.
• Maintain organized filing systems (physical and electronic) for all E-Rate records per retention requirements.
• Prepare regular status reports for internal leadership and external clients on application progress, funding outcomes, and program changes.
• Support internal and external audits related to E-Rate funding.

Other Duties

• Collaborate with Technology Services staff on network infrastructure planning as it relates to E-Rate eligible services.
• Stay current on telecommunications, broadband, and cybersecurity trends affecting K-12 E-Rate eligibility. Maintain relationships with PA Statewide ERate Coordinator and USAC.
• Stay current on E-Rate Developments, Communications from Advocacy Organizations (SHLB & Funds for Learning).
• Perform other related duties as assigned by the CTO.

Education

• Bachelor's degree in business administration, public administration, information technology, education, or a related field.

Experience

• Minimum of three (3) years of direct experience managing E-Rate applications and compliance for a school district, consortium, library, or E-Rate consulting firm.
• Experience managing E-Rate for a large consortium network, preferred.
• E-Rate consulting experience with multiple simultaneous external clients, preferred.
• Experience with state or federal grant administration beyond E-Rate.
• Experience working in or with Pennsylvania intermediate units or school districts.

Knowledge, Skills, and Abilities

• Demonstrated expertise with the USAC E-Rate Productivity Center (EPC) and all E-Rate program forms and processes.
• Strong knowledge of FCC rules, eligible services, and competitive bidding requirements for E-Rate Categories 1 and 2.
• Excellent organizational skills with the ability to manage multiple clients, deadlines, and funding years simultaneously.
• Strong written and verbal communication skills, with the ability to translate complex regulatory requirements into clear guidance.
• Familiarity with Salesforce or other CRM platforms for client and pipeline management.
• Knowledge of K-12 network infrastructure, telecommunications, and broadband technologies.

Additional Requirements:

• Current Act 114, Act 34, Act 151 and NSOR Clearances required prior to an offer (Must be dated within 1 year of hire date).
• School Personnel Health Record (Form H511.340) must be completed and received by Human Resources prior to hire date.
• Valid driver's license

Working Conditions: This position may involve standing, walking, and active engagement throughout the day. The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Occasional travel to client sites, school district offices, and conference venues is required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Sitting for extended period of time
• Lifting, carrying, pushing, pulling 35 pounds
• Ability to kneel, crouch, bend and reach to retrieve and handle teaching materials and supplies
• Moving fingers and hands in a repetitive manner
• Ability to speak clearly and distinctly when communicating with limited English speaking customers
• Hearing clearly
• Adequate vision to perform duties

The information contained in this job description is for compliance with Americans with Disabilities Act (ADA) and is not an exhaustive list of the duties performed for this position. Additional duties are performed by the individuals currently holding this position and additional duties may be assigned.

Disclaimer: The preceding description is not designed to be a complete list of all duties and responsibilities required of this position.

Reports To: Assistant Director, Technology Services

Department: Technology Services

Position Schedule: 260-day

Salary: Grade 15

Benefits: Professional Support Benefits and Compensation

To Apply: Create an on-line application and upload a cover letter, resume, clearances, and transcripts at the AIU Career Site.

The Allegheny Intermediate Unit is an equal opportunity education institution and will not discriminate on the basis of race, color, national origin, ancestry, religion, sex, sexual orientation, age, handicap, or limited English proficiency in its educational programs, services, facilities, activities or employment practices as required by Title IX of the 1972 Educational Amendments, Title VI and Title VII of the Civil Rights Act of 1964, as amended, Section 504 Regulations of the Rehabilitation Act of 1973, the Age Discrimination in Employment Act of 1975, Section 204 Regulations of the 1984 Carl D. Perkins Act, the Americans with Disabilities Act, or any other applicable federal or state statute.