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Donor Services Assistant Jobs (NOW HIRING)

Live Action

Donor Services (Intern)

Washington, DC · On-site

$36K - $43K/yr

Donor Services Manager Live Action seeks to hire a Donor Services Intern to support clerical duties ... The Intern will ensure excellent administrative support, assist with scheduling and coordination ...

DCI Donor Services

Organ Recovery Surgeon

Nashville, TN · On-site

$250 - $300/hr

Tennessee Donor Services is seeking a board-certified Organ Recovery Surgeon to assist with the clinical, operational and research activities. Company Overview and Mission For over four decades, DCI ...

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Donor Services Assistant information

How does a donor services assistant typically collaborate with other departments within a nonprofit organization?

A Donor Services Assistant often works closely with fundraising, communications, and finance teams to ensure donor information is accurately processed and recorded. They may coordinate with the fundraising team to track donations, support stewardship efforts, and assist in preparing acknowledgment letters or reports. Regular communication with the finance department is essential for reconciling gift records, while collaboration with communications helps maintain consistent donor messaging. This cross-functional teamwork is vital for providing a seamless donor experience and supporting organizational goals.

What are the key skills and qualifications needed to thrive as a donor services assistant?

To thrive as a Donor Services Assistant, you need strong organizational skills, attention to detail, and experience with data entry, often supported by a relevant associate degree or administrative background. Familiarity with donor management databases such as Raiser's Edge or Salesforce, as well as proficiency in Microsoft Office, is commonly required. Excellent interpersonal skills, discretion, and the ability to communicate clearly with donors make someone stand out in this role. These skills ensure accurate donor records, effective relationship management, and smooth support for fundraising efforts.

What does a donor services assistant do?

A Donor Services Assistant supports fundraising activities by managing donor information, processing donations, and ensuring accurate record-keeping. They are often responsible for acknowledging gifts, answering donor inquiries, and assisting with donor correspondence. This role requires strong attention to detail, excellent communication skills, and proficiency with database management systems. Donor Services Assistants play a key role in maintaining positive relationships with donors and supporting the overall fundraising efforts of an organization.
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Donor Services Assistant jobs near you
Infographic showing various Donor Services Assistant job openings in the United States as of August 2026, with employment types broken down into 1% As Needed, 78% Full Time, 16% Part Time, 1% Temporary, and 4% Contract. Highlights an 94% Physical, 2% Hybrid, and 4% Remote job distribution.

Donor Services Office Assistant - Academic Year 2026-2027

Chatham

Pittsburgh, PA

$16.25 - $21.25/hr

Part-time

Re-posted 20 days ago

Job description

We value our students! If you see an open position that is right for you, we encourage you to apply!

Title: Donor Services Office Assistant

Department: Office of Donor Services

Reports to: Assistant Director of Donor Services

Position Summary: The Donor Services Office Assistant, under the direction of the Assistant Director of Donor Services, provides essential administrative and operational support to the Office of Donor Services. This role offers students the opportunity to gain valuable work experience, develop professional skills, and contribute to the success of the department and its mission.

This position will have the opportunity to work a hybrid schedule with both remote and in-person work on a weekly basis. Specific schedules are based on job functions and project workload and are determined with the supervisor.

Duties and Responsibilities:

  • Provide general administrative support, including filing, copying, and scanning.
  • Assist with printing, distributing, and mailing donor acknowledgment letters.
  • Provide assistance with online research requests for trustees, prospects, and donors.
  • Assist with stewardship efforts such as preparing and mailing monthly birthday cards for donors.
  • Help with reviewing, updating, and formatting files for data imports.
  • Aid in compiling, scanning, and attaching confidential historical donor and scholarship documents to shared folders and Virtuous CRM database records.
  • Assist the University Advancement department with preparing for alumni, student, and donor events.
  • Help with reviewing and updating solicitation and event invitation mailing lists.

Minimum Qualifications:

  • Enrolled as a full-time student for the Fall 2026-Spring 2027 term (Note: If a student is a December 2026 graduate and is in good standing, they will still be considered for work for the Fall 2026 semester).
  • Available to work Monday through Friday between the hours of 9:00 a.m. to 5:00 p.m. The exact schedule will be determined once the Donor Services Office Assistant is hired.
  • Must be in good standing with the University, which includes having no academic, financial, medical, or student conduct holds on your student account. Any staff member that receives university academic probation at Chatham University will not be eligible to continue in this role, per university guidelines and restrictions.
  • Adhere to the Chatham University Student Honor Code and Policies & Procedures outlined in the Student Handbook and Terms & Conditions of Residency throughout their term of employment.

All current student employees should notify their other manager(s) if you work multiple jobs on campus at the same time. Additionally, students may not work more than 20 hours per week (combined between all campus jobs) during the academic year. Students may not exceed 980 work hours per calendar year.

Student jobs do not automatically roll over to the next academic year or summer.

Chatham University strives to promote a campus environment that understands and embraces multiculturalism while increasing individuals' intercultural competence. We actively work to build and sustain a diverse and culturally vibrant campus, which promotes employee and student success and retention.

Chatham University is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Chatham University does not discriminate on the basis of race, creed, color, religion, gender, gender identity, gender expression, sex (including pregnancy, childbirth, reproductive health decisions, or related medical conditions), sexual orientation, age, national origin, age, disability, genetic information, veteran status, marital or family status, political affiliation, or any other characteristic protected by applicable law.

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