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Donor Database Manager Jobs in California (NOW HIRING)

Foothill Family

Philanthropy Coordinator

Pasadena, CA · On-site

$25 - $29/hr

SUMMARY The Philanthropy Coordinator supports fundraising operations through donor relations, database management, event coordination, and administrative support. This role requires strong ...

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Donor Database Manager information

See California salary details

$30.6K

$95.9K

$169.7K

How much do donor database manager jobs pay per year?

As of Aug 22, 2026, the average yearly pay for donor database manager in California is $95,873.00, according to ZipRecruiter salary data. Most workers in this role earn between $65,100.00 and $123,900.00 per year, depending on experience, location, and employer.

What is a donor database manager?

Donor Database Managers are professionals responsible for maintaining and overseeing an organization's donor management system. They ensure the accuracy and security of donor records, track donations, and generate reports to support fundraising and communication efforts. Their role often involves data entry, database maintenance, and training staff on proper database use. By managing this critical information, Donor Database Managers help organizations build strong relationships with their supporters and optimize fundraising strategies.

What are the key skills and qualifications needed to thrive as a donor database manager, and why are they important?

To thrive as a Donor Database Manager, you need expertise in data management, attention to detail, and experience with fundraising or nonprofit operations, often supported by a bachelor's degree. Familiarity with donor management systems like Raiser’s Edge or Salesforce, along with data analysis and reporting tools, is typically required. Strong organizational skills, communication, and discretion with sensitive information are standout soft skills for this position. These competencies ensure accurate donor records, effective fundraising strategies, and compliance with data privacy standards.

What are some common challenges faced by donor database managers, and how can applicants prepare for them?

Donor Database Managers often face challenges related to maintaining data accuracy, ensuring donor privacy, and integrating new technologies with existing systems. Applicants can prepare by gaining proficiency in popular donor management software, staying updated on data protection regulations, and developing strong attention to detail. Additionally, effective communication with fundraising teams and the ability to train and support colleagues are valuable skills that help overcome these challenges and contribute to a successful donor relations strategy.

What is the difference between Donor Database Manager vs Fundraising Coordinator?

AspectDonor Database ManagerFundraising Coordinator
Primary RoleManages donor databases, maintains records, and ensures data accuracyPlans and executes fundraising events and campaigns
Skills & CertificationsDatabase management, CRM software proficiency, attention to detailFundraising strategies, communication skills, event planning
Work EnvironmentOffice-based, nonprofit or charity organizationsOffice and event settings within nonprofit organizations

While both roles support nonprofit fundraising efforts, the Donor Database Manager focuses on maintaining accurate donor data, whereas the Fundraising Coordinator handles campaign execution. Understanding these differences helps organizations assign the right responsibilities and find suitable candidates.

What are the most commonly searched types of Donor Database jobs in California?

The most popular types of Donor Database jobs in California are:

What are popular job titles related to Donor Database Manager jobs in California?

For Donor Database Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Donor Database Manager jobs in California look for?

The top searched job categories for Donor Database Manager jobs in California are:

What cities in California are hiring for Donor Database Manager jobs?

Cities in California with the most Donor Database Manager job openings:

Donor Database Manager jobs near you
Infographic showing various Donor Database Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $95,873 per year, or $46.1 per hour.

Philanthropy Coordinator

Foothill Family

Pasadena, CA • On-site

$25 - $29/hr

Full-time

Posted 9 days ago

Job description

SUMMARY

The Philanthropy Coordinator supports fundraising operations through donor relations, database management, event coordination, and administrative support. This role requires strong organizational skills, attention to detail, and a commitment to building meaningful relationships with donors and stakeholders.

ESSENTIAL DUTIES AND RESPONSIBILITIES

  • Supports and promotes the mission of the Agency: Foothill Family empowers children and families on their journey to achieve personal success.
  • Performs clerical and administrative duties for the Department, including scheduling, organizing, coordinating logistics, contacting vendors, and processing financial transactions.
  • Manages the donor phone line and email inbox, ensuring timely and professional communication and follow-up.
  • Schedules meetings, prepare materials, and take minutes for board, committee, and other fundraising meetings.
  • Prepares reports, donor files, and recognition materials.
  • Processes donations and maintains accurate donor records in the database(s) (i.e. Raiser’s Edge and One Cause), ensuring data integrity through regular updates and clean-up.
  • Drafts and coordinates donor communications, including acknowledgment letters, mailings, and campaign materials.
  • Executes follow-up communications and engages with donors and stakeholders via phone, email, and in person.
  • Assists with implementation of fundraising strategies and campaigns.
  • Researches prospective donors and supports donor cultivation efforts.
  • Coordinates logistics for donor meetings, events, and campaign-related activities.
  • Supports the planning and execution of special events, including the Annual Gala and Auction and related committee meetings.
  • Serves as auction organizer during auction season.
  • Coordinates auction procurement and tracking in collaboration with the Philanthropy Team and Host Committee.
  • Coordinates pickup and delivery of supplies, including auction items, donor gifts, and event materials.
  • Provides backup support for the donor database, including data entry, reporting, and file maintenance.
  • Utilizes Excel, Word mail merges, and database tools to support fundraising operations.
  • Maintains confidentiality and handles sensitive information with discretion.
  • Provides care or services to minors or comes into contact with minors as part of their job duties.
  • Provides services relating to the administration of public funds or benefits, including eligibility for public funds or public benefits.
  • Travels between Foothill Family sites for training, meetings, and other in-person interactions.
  • Attends in-person meetings and events at various locations within the Los Angeles County and surrounding areas.
  • Displays sensitivity to the service population’s cultural and socioeconomics characteristics.
  • Performs work in a safe manner at all times and ensures that other individuals do not put themselves or others at risk.
  • Follows all policies, procedures and legal mandates related to HIPAA and maintenance of client files.
  • Ensures performance and behaviors support the Agency’s performance quality improvement (PQI) goals and objectives.
  • Reports to work on time and maintains reliable and regular attendance.
  • Performs other duties as assigned.

POSITION REQUIREMENTS

  • Bachelor’s Degree or equivalent work experience.
  • Minimum of 1–2 years of fundraising or related experience with nonprofit experience preferred.
  • Experience supporting fundraising or advancement teams.
  • Experience with donor databases - Raiser’s Edge preferred.
  • Proficiency in Microsoft Office Suite, Google Workspace, and Adobe Acrobat or similar tools.
  • Strong experience with Excel spreadsheets, Word mail merges, and database functionality.
  • Schedule flexibility, including occasional evenings and weekends for events
  • Strong organizational and time management skills with exceptional attention to detail.
  • Excellent written, verbal, and interpersonal communication skills.
  • Ability to manage multiple priorities and work effectively in a fast-paced environment.
  • Demonstrated ability to build and maintain relationships with internal and external stakeholders.
  • Ability to proactively support leadership needs.
  • Experience or interest in auction procurement and organization; ability to coordinate details with a calm, solutions-oriented approach.
  • Strong problem-solving skills with a proactive and resourceful mindset.
  • Ability to handle confidential information with professionalism and discretion.
  • Collaborative, team-oriented approach with the ability to work effectively across all levels of the organization.
  • Must not appear on any federal, state, or other applicable sanctions, exclusion, or debarment lists that would prohibit or restrict employment with an agency receiving federal or state health care funding.
  • Valid CA Driver’s License and maintains insurability on the Agency’s auto liability policy (including a minimum of 2 years driving experience) and maintains the California state required auto insurance liability limits OR maintains reliable transportation to attend all appointments and meetings as required in the position.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.