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Donor Database Manager Jobs in California (NOW HIRING)

Foothill Family

Philanthropy Coordinator

Pasadena, CA · On-site

$25 - $29/hr

SUMMARY The Philanthropy Coordinator supports fundraising operations through donor relations, database management, event coordination, and administrative support. This role requires strong ...

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All JobsDonor Database JobsDonor Database Manager JobsDonor Database Manager Jobs in California

Donor Database Manager information

See California salary details

$30.6K

$95.9K

$169.7K

How much do donor database manager jobs pay per year?

As of Aug 22, 2026, the average yearly pay for donor database manager in California is $95,873.00, according to ZipRecruiter salary data. Most workers in this role earn between $65,100.00 and $123,900.00 per year, depending on experience, location, and employer.

What is a donor database manager?

Donor Database Managers are professionals responsible for maintaining and overseeing an organization's donor management system. They ensure the accuracy and security of donor records, track donations, and generate reports to support fundraising and communication efforts. Their role often involves data entry, database maintenance, and training staff on proper database use. By managing this critical information, Donor Database Managers help organizations build strong relationships with their supporters and optimize fundraising strategies.

What are the key skills and qualifications needed to thrive as a donor database manager, and why are they important?

To thrive as a Donor Database Manager, you need expertise in data management, attention to detail, and experience with fundraising or nonprofit operations, often supported by a bachelor's degree. Familiarity with donor management systems like Raiser’s Edge or Salesforce, along with data analysis and reporting tools, is typically required. Strong organizational skills, communication, and discretion with sensitive information are standout soft skills for this position. These competencies ensure accurate donor records, effective fundraising strategies, and compliance with data privacy standards.

What are some common challenges faced by donor database managers, and how can applicants prepare for them?

Donor Database Managers often face challenges related to maintaining data accuracy, ensuring donor privacy, and integrating new technologies with existing systems. Applicants can prepare by gaining proficiency in popular donor management software, staying updated on data protection regulations, and developing strong attention to detail. Additionally, effective communication with fundraising teams and the ability to train and support colleagues are valuable skills that help overcome these challenges and contribute to a successful donor relations strategy.

What is the difference between Donor Database Manager vs Fundraising Coordinator?

AspectDonor Database ManagerFundraising Coordinator
Primary RoleManages donor databases, maintains records, and ensures data accuracyPlans and executes fundraising events and campaigns
Skills & CertificationsDatabase management, CRM software proficiency, attention to detailFundraising strategies, communication skills, event planning
Work EnvironmentOffice-based, nonprofit or charity organizationsOffice and event settings within nonprofit organizations

While both roles support nonprofit fundraising efforts, the Donor Database Manager focuses on maintaining accurate donor data, whereas the Fundraising Coordinator handles campaign execution. Understanding these differences helps organizations assign the right responsibilities and find suitable candidates.

What are the most commonly searched types of Donor Database jobs in California?

The most popular types of Donor Database jobs in California are:

What are popular job titles related to Donor Database Manager jobs in California?

For Donor Database Manager jobs in California, the most frequently searched job titles are:

What job categories do people searching Donor Database Manager jobs in California look for?

The top searched job categories for Donor Database Manager jobs in California are:

What cities in California are hiring for Donor Database Manager jobs?

Cities in California with the most Donor Database Manager job openings:

Donor Database Manager jobs near you
Infographic showing various Donor Database Manager job openings in California as of August 2026, with employment types broken down into 90% Full Time, 9% Part Time, and 1% Contract. Highlights an 81% Physical, 2% Hybrid, and 17% Remote job distribution, with an average salary of $95,873 per year, or $46.1 per hour.

Foundation Operations and Grants Coordinator

Community Hospice & Health Services

Modesto, CA • On-site

$70K - $86K/yr

Full-time

Medical, Dental, Vision, Life, Retirement, PTO

Re-posted 20 days ago

Job description

Company Information

At Community Hospice & Health Services and its affiliates, Community Hospice & Health Services Foundation, and CHI Management, Inc. (herein referred to collectively as “CHHS”) you will find a family-based and compassionate work environment. Our goal is to provide a wonderful work experience that allows our employees to thrive by feeling engaged and fulfilled each day. CHHS is the largest and oldest nonprofit hospice, palliative care, and support services provider in the Central Valley.

We are proud to indicate that CHHS has been supporting and providing compassionate and quality services to our community since 1979. Our mission is to embrace individuals and families facing life-changing journeys, enhancing quality of life for all. CHHS is accredited by Community Health Accredited Program (CHAP).

Foundation Operations and Grants Coordinator

 

Reports To: Executive Director, Foundation 
FLSA Status: Exempt 
Location: Modesto, California 

Position Summary 

The Development Foundation Operations and Grants Coordinator is a development professional responsible for leading the Foundation’s grant strategy and overseeing all development operations systems. This position ensures excellence in grant acquisition and compliance, donor database integrity, gift processing accuracy, revenue tracking, and development reporting. 

This role functions as the operational backbone of the Foundation’s fundraising efforts, partnering closely with the Executive Director, Events Coordinator, and Finance Department to support sustainable revenue growth and donor stewardship. While this position does not supervise staff, it carries significant functional authority and responsibility across development systems and grant management. 

Essential Responsibilities 

Grant Strategy & Portfolio Management 

  • Lead the research, development, writing, submission, and reporting of all foundation, corporate, and government grant proposals. 
  • Develop and maintain a comprehensive grants calendar to ensure timely submissions and compliance reporting. 
  • Manage the full lifecycle of awarded grants, including documentation, reporting, fund tracking, and compliance monitoring in partnership with Finance. 
  • Track grant performance metrics and provide regular status updates and revenue projections to leadership. 
  • Cultivate and steward relationships with foundation and corporate funders as appropriate. 

Development Operations & Database Oversight 

  • Oversee the integrity, accuracy, and strategic utilization of the Foundation’s donor database. 
  • Establish and maintain data standards, reporting protocols, and gift processing procedures. 
  • Manage all gift entries, pledge tracking, acknowledgments, tax receipts, and reconciliation processes in collaboration with Finance. 
  • Ensure compliance with donor intent and restrictions; oversee naming opportunity documentation and tracking. 
  • Generate development reports for leadership, board presentations, audits, and forecasting purposes. 

Prospect Research & Donor Intelligence 

  • Conduct strategic research on prospective individual, corporate, and foundation donors. 
  • Develop detailed prospect profiles to support the Major Gifts Officer and Executive Director. 
  • Maintain donor pipeline tracking systems and segmentation reports to inform cultivation strategy. 

Annual Fund & Campaign Support 

  • Support the strategy and execution of annual fund campaigns, including direct mail, digital appeals, and employee giving initiatives. 
  • Monitor campaign performance and provide data-driven recommendations to leadership. 

Event Leadership & Donor Cultivation 

  • Support donor cultivation and recognition events in collaboration with the Events Coordinator. 
  • Represent the Foundation at community events and donor meetings as appropriate. 

Cross-Functional Collaboration 

  • Partner with staff  to support donor cultivation and stewardship strategy. 
  • Serve as primary liaison between Development and Finance for revenue reconciliation, restricted funds tracking, and compliance. 
  • Support leadership with strategic reporting, revenue forecasting, and development analytics. 

Qualifications 

  • AA degree with 5 years of experience or bachelor’s degree with 7 years of experience. Experience should reflect progressive growth in nonprofit development, grant writing, and database management. 
  • Demonstrated success by securing foundation and corporate grants. 
  • Strong knowledge of donor database systems and development reporting. 
  • Experience collaborating with finance departments on revenue tracking and compliance. 
  • Certified Fund Raising Executive (CFRE) credential preferred or actively pursuing certification. 
  • Active engagement in professional associations (e.g., Association of Fund Raising Professionals  (AFP) preferred. 
  • Strong organizational skills, attention to detail, and ability to manage multiple priorities. 

Core Competencies 

  • Strategic thinking and initiative 
  • High level of integrity and confidentiality 
  • Analytical and data-driven decision-making 
  • Strong written and verbal communication skills 
  • Collaborative and cross-functional leadership 
  • Detail-oriented compliance management 

Company Description

Apply Directly: https://www.paycomonline.net/v4/ats/web.php/portal/CAA256A0847464E02F9FC5007A64ABF6/jobs/423650