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Documentation Assistant Jobs in Park Ridge, IL (NOW HIRING)

Consertus, Inc.

Documentation Engineer

Burr Ridge, IL

$80K - $110K/yr

Consertus is looking for an Engineer II, Documentation Engineer, or Resident Engineer for our ... Data entry to assist with project status tracking in Microsoft Excel and Primavera Version 6 ...

Consertus, Inc.

Documentation Engineer

Chicago, IL

$80K - $110K/yr

Consertus is looking for an Engineer II, Documentation Engineer, or Resident Engineer for our ... Data entry to assist with project status tracking in Microsoft Excel and Primavera Version 6 ...

Consertus, Inc.

Documentation Engineer

Chicago, IL · On-site

$80K - $110K/yr

Consertus is looking for an Engineer II, Documentation Engineer, or Resident Engineer for our ... Data entry to assist with project status tracking in Microsoft ® Excel and Primavera ® Version 6 ...

JSL Building Restoration Group

Be Seen First

Administrative Assistant

Franklin Park, IL · On-site

$60K - $80K/yr

Update and maintain employee records, assist in new hire documentation * Assist with employee benefits. * Assist with the company certifications, bid qualifications and procurements. * Prepare work ...

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Documentation Assistant information

What is the highest paid assistant job?

Among assistant roles, executive assistants and administrative assistants with specialized skills or experience can earn the highest salaries, often exceeding $70,000 annually. Positions requiring advanced technical skills, industry knowledge, or certification tend to offer higher compensation.

What are Documentation Assistants?

Documentation Assistants are professionals responsible for organizing, maintaining, and managing documents within an organization. Their tasks often include filing, scanning, updating records, and ensuring documents are accurate and accessible to authorized personnel. They may also assist in creating and formatting documents, adhering to company standards and compliance requirements. Documentation Assistants play a crucial role in supporting administrative efficiency and record-keeping.

What is the job description of a documentation job?

A documentation assistant is responsible for creating, editing, and maintaining clear and accurate technical documents, manuals, and reports. They often use tools like Microsoft Word or Adobe Acrobat and may collaborate with technical teams to ensure information accuracy and consistency. Attention to detail and strong writing skills are essential for this role.

How much do document specialists make in the US?

Document specialists in the US typically earn a median annual salary of around $40,000 to $50,000, depending on experience, location, and industry. Entry-level positions may start lower, while experienced professionals with specialized skills or certifications can earn higher wages. Salaries can also vary based on the complexity of documentation tasks and the work environment.

What does a documentation assistant do?

A documentation assistant is responsible for organizing, maintaining, and updating company records, manuals, and reports. They often use tools like Microsoft Office or document management systems and ensure that documentation is accurate and accessible for team use. Attention to detail and good organizational skills are essential for this role.

What are some common challenges Documentation Assistants face when managing multiple document versions?

Documentation Assistants often encounter challenges related to version control, especially when multiple team members are updating documents simultaneously. Maintaining accuracy and ensuring that everyone is working from the most current version requires attention to detail and effective use of document management systems. Clear communication and standardized naming conventions are essential to prevent confusion and document loss. Regular training on collaboration tools and consistent file organization can help mitigate these challenges.

What are the key skills and qualifications needed to thrive as a Documentation Assistant, and why are they important?

To thrive as a Documentation Assistant, you need strong organizational skills, attention to detail, and proficiency in written communication, often supported by a diploma or degree in administration or a related field. Familiarity with document management systems, Microsoft Office Suite, and sometimes basic database tools is typically required. Excellent time management, adaptability, and collaborative abilities help someone excel in this role. These skills are crucial for maintaining accurate records, supporting workflow efficiency, and ensuring smooth communication within an organization.
What are the most commonly searched types of Documentation jobs in Park Ridge, IL? The most popular types of Documentation jobs in Park Ridge, IL are:
What job categories do people searching Documentation Assistant jobs in Park Ridge, IL look for? The top searched job categories for Documentation Assistant jobs in Park Ridge, IL are:
What cities near Park Ridge, IL are hiring for Documentation Assistant jobs? Cities near Park Ridge, IL with the most Documentation Assistant job openings:
Documentation Assistant jobs near you

Documentation Specialist

Collabera Technologies

North Chicago, IL • On-site

$22 - $26/hr

Other

Medical, Dental, Vision, Life, Retirement, PTO

Posted 4 days ago

Job description

Description

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Documentation Specialist
Contract: North Chicago, Illinois, US
Salary Range: 22.00 - 26.00 | Per Hour
Job Code: 370240
End Date: 2026-07-25
Days Left: 26 days, 3 hours left
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Position Details:
  • Job Title: Documentation Specialist
  • Location: Lake County / North Chicago, IL 60064 - Fully Remote (must be flexible to come into the office occasionally if needed)
  • Duration: 2 Years Contract (Possible Extension)
  • Pay Range: $22-$26/hr
Why consider this opportunity?
  • This is a great opportunity for someone who enjoys working in a structured, process-driven environment while supporting critical documentation and quality workflows.
  • The role offers long-term contract stability, fully remote flexibility with occasional onsite collaboration, exposure to regulated documentation processes, and the chance to contribute to workflow improvements, cross-functional coordination, and operational efficiency in a highly visible support function.
Role Summary:
  • Support documentation operations by processing product and quality-related documents from intake through approval within a document management system.
  • Assist with records retention, archival coordination, documentation workflows, and cross-functional follow-up.
  • Ensure documentation activities are completed accurately, on time, and in compliance with internal procedures and quality requirements.
Key Responsibilities:
  • Process product and quality-related documents within a document management system.
  • Handle documentation requests from receipt through approval and final system processing.
  • Maintain accuracy, completeness, and timeliness of controlled documentation activities.
  • Support record archival and retention activities in compliance with corporate records policies and quality requirements.
  • Coordinate documentation-related follow-up and communicate with stakeholders to ensure timelines are met.
  • Support purchasing-related tracking, follow-up, and coordination activities as needed.
  • Work in a matrixed environment while managing shifting priorities and multiple requests.
  • Contribute to documentation workflow improvements and process efficiency initiatives.
  • Support document tracking, status updates, and related administrative documentation tasks.
Required Qualifications:
  • High School Diploma or equivalent with relevant experience.
  • Experience supporting document processing, document control, records management, or administrative documentation activities.
  • Strong attention to detail and organizational skills.
  • Strong verbal and written communication skills.
  • Ability to work independently and manage tasks with minimal oversight.
  • Experience working with document management systems or similar controlled documentation environments.
  • Ability to manage multiple priorities and meet timelines in a fast-paced environment.
Preferred Qualifications:
  • Experience processing quality or regulated documents or working in a regulated environment.
  • Experience with records archival, retention schedules, or controlled document lifecycle activities.
  • Experience supporting process improvements or workflow enhancement initiatives.
  • Experience with document tools, tracking tools, or workflow systems.
  • Experience supporting purchasing coordination, equipment tracking, or follow-up activities.
  • Flexibility to support teams across multiple time zones if needed.
  • Exposure to automation-focused workflow improvement tools or process enhancement initiatives.
Required Skills:
  • Document Control
  • Document Management
  • Records Management
  • Controlled Documents
  • Documentation Processing
  • Records Retention
  • Archival
  • Workflow Coordination
  • Administrative Support
  • Quality Documentation
  • Regulatory Documentation
  • Purchasing Support
  • Equipment Tracking
  • Process Improvement
  • Workflow Improvement
  • Stakeholder Coordination
  • Status Tracking
  • Follow-Up
  • Communication
  • Organization
  • Attention to Detail
  • Time Management
  • Multi-tasking
  • Cross-Functional Coordination
  • Compliance Support
The Company offers the following benefits for this position, subject to applicable eligibility requirements: medical insurance, dental insurance, vision insurance, 401(k) retirement plan, life insurance, long-term disability insurance, short-term disability insurance, paid parking/public transportation, paid time off, paid sick and safe time, hours of paid vacation time, weeks of paid parental leave, and paid holidays annually - as applicable.
Job Requirement
  • Multi-tasking
  • Document Control
  • Docxtool
  • powerapps
  • onevault
  • GLP
  • GMP
  • GxP
  • Microsoft
Reach Out to a Recruiter
  • Recruiter
  • Email
  • Phone
  • Priyanka Dave
  • priyanka.dave@collabera.com

Apply Now

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